The Odessa File: Government of Schuyler County

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Robin Thoman, Shawn Crane, Thomas Letteer Jr. and Sally Hill.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 19, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on August 19, 2010 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present
Trustee Tomassi – Absent; Building Inspector Kibbe – Absent
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present Municipal Worker McFall – Absent
Water Operator Connelley - Absent

OTHERS IN ATTENDANCE:
Ron & Rhonda Goossen, Mike & Sonja Croft and 3rd Assistant Chief Hines.

Rocky Kambo –Schuyler County Ad-Hoc Energy Task Force – Made a presentation regarding Gas Drilling and Your Community – Details on presentation are on file with Clerk.

PLANNING BOARD:
Trustee Hicks updated the Board on the Joint Planning Board Subcommittee. The committee is currently working on a mission statement and a direction on conducting a survey. Requested approval of Jeff Parmenter as a member at Large for the Village, since Parmenter’s is a major employer within the Village.

Resolution 17-2010
Motion made by Trustee Hicks, seconded by Trustee Crane to approve Jeff Parmenter to the Joint Planning Board subcommittee as a member at large representing the Village of Odessa. Voted “Yes” by ALL. Motion Carried

• OFD Fundraising went well; Chicken BBQ profited $2,066.25 and Hit the Boot total was $ 4,192.64. Fire Department is discussing having another Chicken BBQ before winter.

• HT-28 – the tanker is built and is now in the testing phase of making sure it holds water and disburses properly.

• One of the Hurst tools is out of commission (jaws of life), currently researching options since the company that maintenance these are in Canada and hard to get a hold of. They are weighing the costs of repairing versus purchasing a new one.

• Complaint received through Village regarding an Assistant Chief speeding through Village going to a call, have spoken to the officer.

• Reviewed Blacktop prices with the Board with regards to paving the roadway in front of building and the apron area in front of the bays.

• Met with Greg Mathews will be working with him to make a plan for drainage, roads and buildings.

• Working on cleaning drains, need to rent a mini-excavator to dig out drains that are collapsed. Discussed quotes received for rentals and approved rental from Reynolds Lumber for $175. Will be building forms and have a truck come in with concrete so it sets up properly. Need to get quotes on concrete.

• Reviewed bids received from tree removal companies; Board discussed picking trees most in need and staying within the budget amount. Supt. LaRow will contact companies to get amount for the three bad trees.

• Railing from the bridge work at the bottom of Odessa hill received from CP Ward, needs to be painted and put in place. Trustee Thoman asked to have a Thank you card sent to CP Ward.

• New catch basin in place at the end of Dolan, school still needs to place a concrete ring around it to help with delivery trucks going over it.

• Received many brown water complaints, will be flushing hydrants the 30th and 31st.

• Water break on Cotton-Hanlon Road, this break is on a line that is outside the Village and is water access for the Crofts and Johnson household. Crofts have addressed Board with issues since nothing was found in their deed with regards to water responsibilities. Clerk Pierce informed Mr. Croft that minutes have been researched, but the Village does not have engineered drawings for that section and this would have to be done if the Village put the line in. Clerk Pierce stated she had spoken to Mrs. Johnson and she said that the former owner of the Croft house paid to have the line put in. Crofts discussed the option of getting water from the other side of Cotton Hanlon so their line wasn’t so long, but currently have no water pressure and need to find a resolution quickly. Mayor Pierce apologized that there is not more information and will help where he can, but the responsibility of repairing that line is the homeowner's, just as it is the homeowners' responsibility in the rest of the Village from the Villages main to the house; unfortunately their line is longer than most. Mayor Pierce asked Supt. LaRow to work with the Crofts where needed.

BUILDING INSPECTOR:
Written report for June and July submitted. Board discussed VTO fire inspection and the Fire Chief had a concern about the pellet stove pipe off the side of the building.

Approval of Minutes:
Resolution 18-2010
Motion to accept the minutes of the July 20, 2010 regular Board Meeting made by Trustee Hicks, seconded by Trustee Crane, Voted “Yes” by Deputy Mayor (DM) Crane, Hicks and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Resolution 19-2010
Motion to accept the minutes of the July 20, 2010 Public Hearing on Local Law 1-2010 Back Flow Prevention made by Deputy Mayor (DM) Crane, seconded by Trustee Hicks, Voted “Yes” by Trustee Crane, Hicks and Mayor Pierce, Trustee Thoman abstained. Motion Carried

Resolution 20-2010
Motion made by Trustee Thoman to approve additional vouchers from July in the amount of $9,664.80 and August 2010 for 56,963.55 seconded by DM Crane. “Yes” by ALL. Motion Carried

• Spoke to the Board regarding CD rolling and will be rolling short term due to the water projects that are in process.

• Fowler Place Extension – Engineering drawings have been submitted to DOH, awaiting their approval

• Status of Booster Chlorination System Engineering drawings have been submitted to DOH, awaiting their approval

• Replacement of Booster Station seals: Received quote from Gehring, Harley Connelley is researching another option now that Gehring has given us a new piece of information.

• Well #1 - Received quote from Moody, waiting to hear back from Capital Well Drilling; also Trustee Hicks stated he had someone that may be able to provide a quote.

• Update on STC project - Trustee Hicks stated that STC finished what they had and are working with Paul to build a more accurate map.

• Removal of Old Water Tank: There is lead in the paint on the tank, Watkins Glen had stated it cost $11,000 to remove one of their old tanks and received $3000 for recycling the steel . Need to research what the potential cost of cleanup after the removal of the tank will cost due to the lead exposure.

• Night rate on water system: Clerk Pierce spoke to NYSEG, the Village is getting a municipal rate and we do not use enough energy to qualify for night rate.

• Letter from NYS DEC regarding bridge removal – Letter states that DEC is happy with what the Village has done with bridge and everything has met specs listed by DEC.

JUSTICE: Discussion was had regarding the minutes of the previous meeting; Justice Goossen expressed his unhappiness with communication. Mayor Pierce explained that the Board had questions regarding a parking ticket that was dismissed and wanted to know what report they could obtain since they wanted to know what crimes were being committed in the Village and wanted to know if speeding had increased since the blinking light was removed. Discussion also surrounded the audit process and what reports are to be given on an annual basis to the Board or an auditor. Justice Goossen also stated that the Odessafile didn’t have him listed as Justice for the Village. Mayor Pierce asked Clerk Pierce to contact Charlie Haeffner to update. Discussed the need to review the Zoning laws due to a recent dismissed case that the law was not clear on, and may need to be clarified next time it is referenced. Communication needs to be better between the Board and Justice since Justice Goossen is not able to attend monthly meetings due to his working nights. Mayor Pierce appointed Deputy Mayor Crane as the Justice's liaison to help communication. Justice Goossen reported that the Court has moved into the new building on Park Road and they will be filing for the JCAP grant again to cover building expenses for the court to build the court room. Also that the court will be having a Jury trial and that a bailiff will be needed and if the jury goes after dinner time they will need to be fed. Clerk Pierce informed Justice Goossen to order from the VTO since they will bill the Village.

• Supt. LaRow brought up that since the removal of the blinking light that there have been issues regarding delivery trucks blocking stop sign when making deliveries to the Dandy and the Odessa House. Supt. LaRow will speak with Donna Kinner the manager about delivery drivers not blocking the stop sign.

• Schuyler Transit buses have started, they have requested to put up a sign to show times, NYS DOT has asked that it be at least 30 feet off the road. Schuyler Transit will work with Supt. LaRow.

• Trustee Thoman reviewed with the Board the Summer Recreation report. Summer recreation was affected by the construction, but the program still hosted 85 children during the program. Director Brewster did a great job considering the school situation and found alternatives where needed. Trustee Thoman also requested the school be contacted about students leaving trash on the street and ask that the school have the students not take food out of the cafeteria.

Motion made at 9:22pm by Mayor Pierce to go into Executive Session to discuss personnel matters.

CORRESPONDENCE:
• Joint Landfill Commission Minutes
• Time Warner Cable Programming changes
• NYS DOT Letter regarding CHIPS allocation
• Sales Tax Distribution 2nd Qtr.
• Sydney Place Apartments PILOT payment
• Summer Recreation 2010 Report
• Schuyler County Environmental Management Council Minutes
• NYS Retirement estimates for December 2010
• NYS Public Safety Group 497 Loss Run Report
• Freed Maxick & Battaglia, PC – Audit Service information & communication
• DPW Mileage Logs July 2010
• Real Property Transfer – Scofield to Ramundo – 111 Hanlon Drive

ADJOURNED
Motion to adjourn made at 9:40 p.m. by Deputy Mayor Crane, seconded by Trustee Thoman.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on July 20, 2010 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Building Inspector Kibbe – Absent
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent; Superintendent LaRow –Present; Municipal Worker McFall – Absent
Water Operator Connelley - Absent

PLANNING BOARD:
Trustee Hicks informed the Board of two meetings of the Joint Planning Board Subcommittee asked for approval of Michael Tomassi as a member at Large for the Village since Mr. Tomassi is on the Zoning Board of Appeals, also looking for another, the Board suggested speaking to Jeff Parmenter. Subcommittee meets on the second Thursday in the Village Community Room.

Resolution 11-2010
Motion made by Trustee Crane, seconded by Trustee Hicks to approve Michael Tomassi to the Joint Planning Board subcommittee as a member at large for the Village of Odessa. Voted “Yes” by Trustee Hicks, Crane and Mayor Pierce, Trustee Tomassi abstained. Motion Carried

2009 FEMA Grant –Camera has been installed in truck, Forestry gear still needs to be ordered.

28 – Should be delivered next week, waiting on parts. Need approval for $2500 to add diamond plate steel to protect poly tank sides.

Resolution 12-2010
Motion made by Trustee Hicks, seconded by Trustee Crane to purchase diamond plate steel to be added to new tanker at a cost of $2,500. Voted “Yes” by Trustee Hicks, Crane and Mayor Pierce, Trustee Tomassi abstained. Motion Carried

Received Grant from DEC for hose replacement; 4 rolls of 50 ft. 2 ½”, 2 rolls of 1” and 4 rolls of 1 ¾” hose. There is a 50/50 match for this grant.

100 Year Anniversary Open House went well, Former Chief Jelliff is the historian and he did a great job.

Fundraisers coming up – Hit the Boot the first week of August and Chicken BBQ is August 7th, same day as yard sales.

Physicals went well, only have a couple that will be attending Tyrone’s physical night.

Went over paving quotes and discussed issues with pavement on the apron and the road running in front of the memorials that is cracking.

Has used the well out back when pulling water off to fill trucks and it’s working well.

DPW REPORT: Supt. LaRow:
Sheriff and State Police have stated that speed has picked up since the removal of the street light, average speed now is 55-60mph and the number of speeding tickets has doubled. Board discussed contacting NYS DOT to have them study the area.

Discussed the drain collapse off of Speedway by Dolan due to the work that is being completed at the school. Trustee Hicks will be following up with the district office and Supt. LaRow will follow up with Red at OMCS to make sure they will be fixing the drain.

Reviewed quotes for brick to use for rebuilding drains while repairing them, Board discussed and would like to see a form made to pour concrete into so that it will last longer and be stronger.

Received quote from Watkins Glen Supply for $425 for the water pump needed during water breaks, Board approved purchase.

Working with Town of Montour to get a steel pole to mount mailbox now that USPS will be delivering, this will save both the Village and Fire Department having to pay for a PO Box.

Will be receiving the steel railing from the bridge project at the bottom of the hill to put along Merchant by the sidewalk since the bank has been dug out for the salt storage facility.

Overhead door is completed, would like to replace either one or both doors that are remaining.

Have asked Town of Catharine to dig out the bank back to where the concrete wall is and will get quotes on blocks to have bins set up for Mulch and rock separated.

Mayor Pierce stated that Trustee Hicks will be DPW’s new liaison effective immediately. Trustee Hicks will be working with DPW to come up with a Public Works Management Plan.

Mayor Pierce discussed trees/bushes to replace those removed, discussed placing Sand Cherry’s. Also discussed a local law on planting of trees within the right of way. All Board members agreed that home owners will need to sign something to allow planting.

BUILDING INSPECTOR:
No report was received from BI Kibbe. Board discussed a situation that arose a couple of weeks ago regarding how late Code enforcement can make unannounced visits to residents homes.

JUSTICE Report:
Board did not approve what was submitted since it was not detailed and the Board would like to know how many parking tickets were turned in and would like another confirmation with regards to the number of speeding tickets to backup the information the Sheriff’s department and State Police had stated. The Board asked Clerk Pierce to ask the Auditor/Justice helpline or Village Attorney about what the Village is allowed to view. Board also discussed the dismissed ticket that was issues for parking on a sidewalk.

Resolution 13-2010
Motion made by Trustee Tomassi to approve additional vouchers from June in the amount of $6,727.14, seconded by DM Crane. “Yes” by ALL. Motion Carried

Resolution 14-2010
Motion made by DM Crane to approve July 2010 vouchers totaling $37,248.83, seconded by Trustee Hicks, Voted “Yes” by ALL. Motion Carried

Reviewed what Tompkins Trust wants us to change with regards to ACH, will lower the amount from $25,000 to 20,000.

Resolution 15-2010
Motion made by Trustee Hicks to lower the ACH amount thru Tompkins Trust Company from $25,000 to $20,000, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Resolution 16-2010
Motion to accept the minutes of the June 15, 2010 regular Board Meeting made by Trustee Hicks, seconded by Trustee Tomassi, Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:

Fowler Place Extension – Engineering plans are to be received later this week, Water Operator Connelley will be reviewing prior to being submitted to DOH.

Status of Booster Chlorination System Plans have been received from engineer and WO Connelley has reviewed, will be sending to Department of Health for approval by end of week.

Update on STC project - Trustee Hicks stated that STC is working on it and that he has located a volunteer from RSVP to help add the waste water information also.

Cotton Hanlon Bridge - Clerk Pierce informed Mayor Pierce to speak to Supervisor VanSoest.

Update on Department of Health Checklist
Water Main Exposed
Has been covered
Getting Well #1 up and working
Clerk Pierce went over Moody job spec, Board asked to try to obtain a second quote before proceeding.

NEW BUSINESS:
Community Room Application – We the People – August - October -- 7-9PM – APPROVED.

Community Room Application - Rebecca Decker – 9/18 1-8pm Bridal Shower - APPROVED

MAYOR
Informed the Board that Larry Jaynes had contacted him and stated that he was never paid for the box that former Supt. Tim Jaynes had purchased for chipping. Board asked Clerk Pierce to confirm.

Informed Board that he has been in talks with a couple of business with regards to a Fall Festival in the Village and the possibility of a Soap Box Derby race, just in beginning talks. Board would like Clerk Pierce to contact insurance company to see if there is special coverage needed.

Spoke about having the water pump run at night instead of during the day. Board asked Clerk Pierce to look into a night rate for the Village pump house.

TRUSTEE COMMENTS:
Trustee Tomassi brought up the Schuyler Workforce being available to the Village to do projects. Trustee Hicks will get Clerk Pierce application and work with Supt. LaRow to fill out.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Business Class Update
Time Warner Cable HD Channel Information
NYCOM Across the Table March/April 2010
SCOPED Newsletter – June 2010
NYS DOT Letter regarding CHIPS allocation
Sales Tax Distribution 1st Qtr.
Mortgage Tax Distribution 10/1/09-3/31/10
NYSEG Gross Utilities Tax Qtr End 5/31/10
DPW Mileage Logs June 2010

ADJOURNED
Motion to adjourn made at 9:21 p.m. by Trustee Tomassi, seconded by Deputy Mayor Crane.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on June 15, 2010 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe – Absent
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent; Superintendent LaRow –Present; Municipal Worker McFall – Absent
Water Operator Connelley - Absent

PUBLIC:
Mr. Teeter asked Board about the dissolution survey and that Mr. Greuber had stated the Board had place money into the budget. Mayor Pierce stated there was not money in the budget and that the Board had asked to table further talks until after the budget process had been complete. Mayor Pierce brought up that it was on the May agenda an no one showed for that meeting, and if there is still interest in moving forward to have a petition started since the Board members and he have spoken to residents that do not want to dissolve the Village Mr. Teeter asked about fixing/replacing sidewalks. The board explained there has been monies put aside for sidewalks and that the Village has applied for the Safe Routes to School grant with the County two years ago, but did not obtain the funds. The Village plans on applying if that grant becomes available again.

Motion Made by Trustee Thoman to enter executive session at 6:35PM to discuss personnel matters.

2009 FEMA Grant -- gear that has been ordered for everyone that is SCBA interior. MSA Camera has been ordered also. Forestry gear is still being researched; this will be a one piece gear that will be used to help fight brush fires.

28 – Delivery time in next two weeks. Will be getting paint specs together and quotes from three individuals. Asked if information was obtained prior to next meeting, if a verbal approval could be received from Board members on the painting and decals. Board asked that quotes be obtained and given to Clerk Pierce to get Board approval.

26 is currently out of service for repairs; there is a bad wheel bearing, should have a truck back in service in the next day.

Received claim from Mecklenburg Fire Department regarding damaged equipment, it has been submitted to Senka’s to reimburse Mecklenburg.

Informed the Board that the Fire Department is opting for a three year contract at a reduced cost for the I am responding software.

Physicals are set for July 5th at 6pm. Community Room is set.

Fire Department has purchased new computer systems and printer and is completely wireless. Funds were used from the Fire Company.

Read to the Board the new “Associate Members” description that will be given to the membership for approval at the next board meeting.

Informed the board that NYS is passing a Volunteer fire fighter bill with regards to firing an employee that is tardy due to responding to a fire call.

Resolution 1-2010
Motion made by Trustee Tomassi to approve the Volunteer Fire Fighter/EMS Policy, seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

Volunteer Fire Fighter/EMS Policy
When an employee of the Village of Odessa responds to an emergency call during their work time, he/she must insure there is proper coverage for the time that they are to be away from their job.

Employee must notify Clerk’s office when responding to a fire call so that the Village is aware that employee is not working within the Village. If the Village office is closed, then the Mayor should be notified. It is understood that the employee will not be paid during their absence. However they can make up their time or use accrued time off.

If the employee fails to follow policy, the disciplinary policy will be followed.

Resolution 2-2010
Motion made by Trustee Thoman, seconded by Trustee Hicks to approve the Firearms Policy. Voted “Yes” by ALL. Motion Carried

Policy regarding Firearms
There will be no firearms of any kind allowed on any and all Odessa Fire Department calls or any departmental function. Any violation of this policy will result in immediate disciplinary action to include one month suspension for first violation and immediate dismissal upon any further violation.

DPW REPORT: Supt. LaRow:
Passed water test – 87%
Took Trees down out front.
Water Break on State Route 228 – found that pump didn’t have proper adapters, need to purchase. Mayor Pierce said everything for a break was all together and asked to check the shed.
Highway Class at Ithaca College went well.
Met with STC and Trustee Hicks regarding GIS.
Planning to work on drains and Village of Montour Falls has offered to help with their truck that flushes mud out of drains.
Discussed Road sign deadlines given at Highway class for more reflective signage.
Reviewed paving – Areas of concern Speedway by Cicconi residence and on Church Street from ARC to Village Limit.
Gave information on 2010 Chips.
Discussed Salt Storage and concerns from Board regarding size and unevenness of blocks. Clerk Pierce brought Code Enforcements concern about blocks being on concrete instead of on edge of pad. Supt. LaRow stated there is room to turn around.
Trustee Thoman asked if Mr. Harrington’s ditch work had been corrected, Supt. LaRow stated it is corrected and not causing water to go in the road.

Resolution 3-2010
Motion made by Trustee Thoman to accept modification of DPW Village Vehicle Policy, seconded by Deputy Mayor Crane. Voted “Yes” by ALL. Motion Carried

DEPARTMENT OF PUBLIC WORKS
VILLAGE VEHICLE POLICY
The following Village trucks will be known as the Pickup Truck and the Dump Truck
Drivers will be responsible for maintenance and cleaning for each truck.
Non-Village employees will not be permitted to drive either truck.
There will be no smoking in any Village vehicle.
Mileage Logs will be kept with each vehicle and be kept up to date. Mileage logs are to be handed in monthly for Board meeting.

BUILDING INSPECTOR:
Clerk Pierce submitted BI Kibbe his report – Board Reviewed. Board noted fire inspections that were to be completed by June’s meeting. Mayor Pierce will be contacting BI Kibbe.

Resolution 4-2010
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the May 2010 Justice income report submitted.
Voted “Yes” by ALL. Motion Carried

Resolution 5-2010
Motion made by Trustee Tomassi to approve additional vouchers from May in the amount of $5,119.63, seconded by DM Crane. “Yes” by ALL. Motion Carried

Resolution 6-2010
Motion made by Trustee Thoman to approve June 2010 vouchers totaling $80,336.09, seconded by DM Crane, Voted “Yes” by ALL. Motion Carried

Report:
Worked with Verizon on blocking downloads from phone, also worked with Chief Tomassi to look at phones and cancelled one line.
Tax Collection has started.
Working with Attorney Mattison
Worked with Recycling Company – Board asked that containers be set up right and tops be placed in containers to prevent wind from carrying it away.
Working on Copper/Lead testing.
Deputy Clerk, I and Deputy Clerk daughter helped plant in the baskets.
Village Rummage Sales are set for Saturday, August 7th

Reviewed Disciplinary Policy & Procedure:
Resolution 7-2010
Motion made by Trustee Thoman to approve the Disciplinary Policy and Procedures as revised, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Disciplinary Policy & Procedure
Disciplinary Actions
The Village of Odessa employs a policy of progressive discipline. Except in the case of serious on-the-job misconduct, disciplinary steps the Village may take with regard to unacceptable behavior include the following:

First Offense: Verbal Warning
Second Offense: Written Warning
Third Offense: Possibility of time off without pay or dismissal

All disciplinary actions should be noted in the employee’s file upon Village Board approval. Written warnings will include the nature of the violation and any supporting evidence. You will have an opportunity to defend your actions and rebut the opinion of your supervisor at the time the warning is issued. Disciplinary actions may also include suspensions or other measures deemed appropriate to the circumstances.

All pertinent facts will be carefully reviewed, and the employee will be given a full opportunity to explain his or her conduct before any decision is reached.

Unacceptable Activities
Generally speaking, we expect all employees to act in mature and responsible way at all times. Examples of some unacceptable behaviors are noted below. Note that the list of serious violations is presented to illustrate examples of unacceptable behavior and is not an all-inclusive list.

The following violations, because of their seriousness, may result in immediate dismissal without warning:
Willful violation of safety rules.
Negligence that endangers the life or safety of another person or causes damage to Village property.
Being intoxicated while at work; use, possession, or sale of an illegal drug.
Unauthorized possession of weapons or explosives on Village property or while on duty
Engaging in criminal conduct or acts of violence, or making threats of violence toward anyone on Village premises or when representing the Village.
Unauthorized use of Village property or equipment, for personal reasons or for profit.
Dishonesty; falsifying time records or other Village documents.
Breach of confidentiality.
Dismissal
If your performance is unsatisfactory due to lack of ability, failure to abide by the Village of Odessa rules or failure to fulfill the requirements of your job, you will be notified of the problem. If your satisfactory change does not occur, you may be dismissed. Some incidents may result in immediate dismissal.

The Village of Odessa will work in conjunction with the Schuyler County Civil Service on all disciplinary action.

Approval of Minutes:
Resolution 8-2010
Motion to accept the minutes of the May 18, 2010 regular Board Meeting made by Trustee Thoman, seconded by DM Crane, Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:

Pedestrian Bridge – Mayor Pierce stated bridge had been removed, and discussion regarding what the next step is would be discussed.

Update on Department of Health Checklist
Installation of Chlorine pump at Booster Station
Bids will be approved tonight.
Getting Well #1 up and working
Working on contacting Moody to get quotes.
Water Main Exposed
Work order has been placed.
Cross Connection control (Back Flow Preventor policy)
Local Law is submitted for approval of Public Hearing
Leaky seal at Booster Station
Still being researched
Master meter to be replaced at Pump house
Working on
Anti-sipon vacuum breakers to be installed & screen vacuum and air release valve – Mr. Connelley has asked Supt. LaRow to complete.
Booster Station fencing, not going to fence, but have purchased federal warning signs on all buildings and fenced water areas.
Own Operator – Supt. LaRow has taken class.

NEW BUSINESS:
Back Flow prevention Local Law 1-2010 – Board will review and Public Hearing will be set for next Board meeting.

Board reviewed bids for Fowler Place extension and Chlorination system for the Booster Station while Clerk Pierce gave summary. All bids had been reviewed by Water Operator Connelley prior to the Board meeting.

Resolution 9-2010
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve Mr. Stephen J.A. Maybee, P.E. bids for Fowler Place extension for $1,200 and chlorine pump at Booster station for $800. Voted “Yes” by ALL. Motion Carried

Request made by Dutton Library to use the parking near Municipal building to meet for the trip to Boldt Castle in October. Board agreed as long as there wasn’t any parking around the building.

MAYOR:
Update on tree replacement – working with Stillmans and Cornell Cooperative to find trees that are smaller and deep rooted. Supt. LaRow found out during Highway class that NYSEG is giving $50/tree to purchase trees that will not interfere with wires.

Informed Board of Parmenters being approached to move Corporate offices out of Odessa to the Schuyler Business Park. Still trying to confirm information. Parmenter inquired about obtaining ownership of Railroad Avenue. Mayor Pierce has contact NYCOM and obtained information that it is possible, but needs to research and meet with Jeff Parmenter to discuss.

Main Street – Mayor Pierce would like to put flags on poles and has a call into someone to find out what can be done.

Village signage – sign coming into Village from Alpine needs to be replaced. Board discussed and tabled due to survey and possible grant opportunities.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Franchise 1st Quarter
NYMIR Letter regarding inspection – NO RECOMMENDATIONS
NYCOM News 6/11/10
NYCOM Across the Table – January/February 2010
The Portal May 2010
DPW Mileage Logs May 2010

ADJOURNED
Motion to adjourn made at 9:32 p.m. by Trustee Thoman, seconded by Trustee Tomassi.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on May 18, 2010 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe – Present 7:13PM
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present (8:30); Municipal Worker McFall – Absent
Water Operator Connelley - Present

PUBLIC:
Mrs. Darling submitted a letter for the Planning Board regarding the vacant property she owns, Mayor Pierce stated he would get it to the Planning Board. Mrs. Darling asked if the Village would be replanting trees to replace the ones that had been taken down. Mayor Pierce stated there is a budget amount put aside to plant trees, but the Village is consulting with an arborist to find the right kind of trees to plant that will not cause damage to sidewalks and cause problems with wires. Inquired about doing less mowing, Mayor Pierce stated the Village has cut back on mowing over the last two years.

Had two Firefighters injured at the Chapman Road fire, one firefighter had to have gear cut off; this was submitted to insurance. Both firefighters will be only exterior for now.

Grant – Getting measurements for fire gear taken and working on getting quotes for cameras.

During truck inspection HE-27 stopped working, LaFrance came out, had to have it towed to Beam Mack could be a computer issues. Have automatic mutual aid for one tanker and one pumper.

Resolution 93-2009
Motion made by Trustee Thoman, seconded by Trustee Hicks to approve transferred member Rich Brown to the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried.

Checking dry hydrants by Saw Mill in Cayuta, found several new building. Company will be providing updated maps to cover new building.

Having a problem with Fire reports. Former Chief Jelliff was able to print off all reports and submit them, will be updating computers and software to correct problem.

Odessa will be used for demonstrating new feature of I am Responding, where dispatch can text the address to the firefighters' phones.

Tanker Update – Problem with company shipping poly tank, miscommunication by company. Have been promised it will ship soon.

WATER REPORT: Water Operator Connelley
Flushing was done in 2 ½ days, made changes to procedures, will have written down for future. Had a problem with Booster station, had to change out coupler. Now have backup coupler for future. During flushing a list of hydrants was completed and now can keep track of what needs to be repaired.

County will be fixing the Mill Street Bridge this summer – there are two mains, one under the bridge which is believed to be no longer used, the other is in the creek and we will need to have engineered to move when County puts in a box culvert. Connelley has spoken with Hwy Supervisor Mathews regarding using same engineer for water.

Suggested to have in local law that lead wires are mandatory for plastic services to be able to track.

Discussed Department of Health requirements to be met.
--Installation of Chlorine pump at Booster Station: bids to be sent out for engineering
--Getting Well #1 up and working; need to contact Moody on obtaining quote for work.
--Water Main Exposed; Connelley has gone over with Supt. LaRow to correct.
--Well in back of Municipal Building needs to be run; Chief Tomassi stated he would use it to fill HE-27
--Cross Connection control (Back Flow Preventor policy); Clerk Pierce will adapt Watkins Policy and provide at following Board meeting.
--Leaky seal at Booster Station. This has been researched over the last three years, continues to be an issue on the pump being obsolete.
Master meter to be replaced at Pump house; reviewing options for making system automated.

Trustee Thoman asked that the area between Rosen and Evans be repaired now that stumps have been cleaned out. Mayor Pierce stated to get top soil and start fresh.

Mayor Pierce brought up the mowing and stated to Trustee Tomassi that a standard was given to Supt. LaRow and it is not being met. Trustee Tomassi will be forwarding suggestions to Supt. LaRow.

Trustee Hicks stated that he would like Mr. Connelley to help us make sure that procedures and policies are in place and written so that we do not run into problems again when the position changes.

BUILDING INSPECTOR:
BI Kibbe submitted his report
Reviewed Fire Inspections
Discussed issues with Justice Goossen; BI Kibbe will be speaking to Attorney Mattison on next move.

Resolution 94-2009
Motion made by Trustee Tomassi, seconded by Deputy Mayor (DM) Crane to approve the April Justice income report submitted.
Voted “Yes” by ALL. Motion Carried

Resolution 95-2009
Motion made by Trustee Tomassi to approve additional vouchers from April in the amount of $359.85, seconded by Trustee Thoman. “Yes” by ALL. Motion Carried

Resolution 96-2009
Motion made by Trustee Thoman to approve May 2010 vouchers totaling $116,033.12 with research to be done on Fire department Verizon bill regarding the data charge, activation and 911 service area, seconded by Trustee Hicks,
Voted “Yes” by ALL. Motion Carried

Resolution 97-2009
Motion to accept the minutes of the April 27, 2010 regular Board Meeting made by DM Crane, seconded by Trustee Hicks, Voted “Yes” by ALL. Motion Carried

Village Dissolution – Mayor Pierce stated that NYCOM has sent out a document regarding how current dissolutions have gone through and the pros and cons. One note Mayor Pierce made was that after one year the township that merges doesn’t have to continue to follow through on commitments made to Villages when merger went through. Mayor asked that copies be made for Village Board members.

Pedestrian Bridge – Mayor Pierce stated that Blades backed out of quote due to company being bought by another. New company stated their bridge department is too stretched to take it on. Trustee Thoman stated she would take it to Silverline to see if they could take the bridge out.

Clerk Pierce explained to Board about end of year payroll that will be completed the next two weeks.

Clerk Pierce submitted new Payroll Policy for approval; this would change the day the payroll is processed to stop the estimating of time at the end of the week.

Resolution 98-2009
Motion made by DM Crane to approve the new payroll policy below, seconded by Trustee Hicks. Voted “Yes” by ALL. Motion Carried

Pay day will be the Wednesday following the last day of the bi-weekly pay period. (Example. Pay runs through two weeks, ending Friday, payment will be made to employee the following Wednesday)

Timesheets must be turned in no later than 9 a.m. on Tuesday. If timesheets are not turned in by this time, the employee will not be paid until the following payroll

County Planning Commission – Trustee Hicks stated the Board would need to make another appointment since he will need to resign this position due to other commitments.

PILOT agreement with Sydney Place – Clerk Pierce explained that Attorney Mattison found that the Village could go forward alone on a PILOT agreement with Sydney Place; however the new term is 25 years. Clerk Pierce explained if the Village is not going to move forward with a PILOT now would be the time since the assessments will increase for the 2011 tax year it could help offset the deficit that the Village may see taxes are collected instead of a PILOT agreement.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
NYS Public Safety Loss Run Report
Schuyler County Environmental Management Council
SCOPED Minutes
Real Property Transfer Report – Owen Place – Marjorie Reynolds to Larry Reynolds

The following are the minutes of the Odessa Village Board's Regular Meeting held on April 27, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on April 27, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present 7:53PM
Trustee Tomassi – Present; Building Inspector Kibbe -Absent
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present; Municipal Worker McFall - Absent

PUBLIC:
Mr. Teeter asked about a marker that was knocked over by Hanlon Drive. He also requested 09-10 Budget information. Clerk Pierce informed him that information is in the current budget he just received. Commented on the parking on Speedway and how dangerous it is. Mayor Pierce explained what the Village has tried to do in conjunction with OMCS.

Board reviewed two bids received for the Recycling Bids; Cardinal Disposal bid $300 for Single stream, monthly collections and Frank’s Disposal bid for same service for $325 per month.

Board was concerned if Frank’s Disposal was not chosen that he would not allow residents to drop off at his facility in Cayuta. Clerk Pierce explained that she had spoken with Town Clerk Hoffman and she stated that all the Townships pay Frank’s Disposal a contract fee for allowing the town residents to drop off on Saturdays. This amount includes the Village’s as well.

Resolution 84-2009
Motion made by Deputy Mayor (DM) Crane, seconded by Trustee Hicks to accept the Cardinal Disposal Recycling bid for $300 per month for single stream pickup. Voted “YES” BY ALL. In attendance at 7:40PM. Motion Carried

**When Trustee Thoman arrived and reviewed bids; she asked that it be noted she is not in favor of the Cardinal Disposal bid; noting Frank’s has been good to the Village for many years.**

Motion made by DM Crane, seconded by Trustee Tomassi at 7:46pm to close the Public Hearing for the 2010-2011 Budget.

Resolution 85-2009
Motion made Trustee Tomassi, seconded by DM Crane to approve the Final Budget for the 2010-2011 Fiscal Year. . Voted “YES” BY ALL. Motion Carried.

Received FEMA Grant for 16 sets of gear and two cameras, should be around $52,000.

Ask the Board to replace some of the grass between the BBQ Pit and the driveway with stone since it gets slippery when cooking. Board Okayed; DPW to place stone by the BBQ Pit.

Harrisburg Trip – Fire Department not going; firefighters may go on their own.

OMCS auto extrication at school for Prom week has received great response from mutual aid companies for the demonstration.

Trustee Thoman reviewed a couple of invoices; one regarding the Purchase Order not being attached. Clerk Pierce stated she would take care of. Discussion regarding obtaining three quotes on the work being done on 24. Chief Tomassi stated that the insurance company only asked for one quote. Board discussed the importance of obtaining three quotes to show that we are getting the best price and that the Board is showing the residents that we are doing the best to get three quotes. Board discussed when re-vamping the Procurement Policy that there may be an exception when it comes to items that are running through the insurance company and possibly putting a dollar threshold on the three quotes.

Resolution 86-2009
Motion made by Trustee Tomassi, seconded by Trustee Hicks to approve the following appointments and Annual Resolutions:
Voted “YES” BY ALL. Motion Carried.

APPOINTMENTS:
Deputy Mayor – Shawn Crane
Acting Village Justice – Dale Jaynes
Code Enforcement Officer/Building Inspector – Bud Kibbe
Health Inspector – Dr. Winkler
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Vacant
Schuyler County Environmental Management Council – Andy Parker
Council of Government Representative – Trustee Peggy Tomassi
DPW Liaison – Trustee Peggy Tomassi
Summer Recreation Liaison – Trustee Robin Thoman

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Tuesday starting at 6:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

Annual Resolutions:
Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk.

DPW REPORT:
Update on Overhead door replacement – Frame needs to be stabilized, need to get 2x6’s to frame up before JC Overhead Door will install door. Board Okayed to purchase materials to move forward.

Will be edging Fowler Place to help with Drainage. Mayor Pierce asked that he contact the residence that will be affected to let them know prior to work being completed.

Chipper – Contacted Salsco, due to chipper not functioning properly. Dana Bailey with Town of Montour has offered to look at and help adjust.

Would like to dispose of two push mowers that are currently not working, Board Okayed.

Catch Basins in need of repair. Board asked that Supt. LaRow come up with a plan to fix the basins and project costs; and work on a maintenance plan for the next several years to keep the drainage system up and running. Clerk Pierce asked about the number of “No Dumping” drainage markers received from EMC, Supt. LaRow not sure of the amount but will make plan to place the rest of the markers on the allocated drains.

There are a couple of meetings that he would like to attend: Camp Monterey on 5/6 at 9:30AM and Dig safely on 5/4. Trustee Thoman suggested he try to make the Camp Monterey.

Seneca Supply is having a meeting on 5/14 to go over equipment available; Mayor asked to obtain listing to have on file instead of attending.

Salt Storage – Received permit, will be working with Reynolds to start project.

Highway Class at Ithaca College – July 7-9. Board approved the class for $90, discussed taking the DPW truck; however the Board wanted Supt. LaRow to check into car-pooling since several individuals attend from within the County.

BUILDING INSPECTOR:
BI Kibbe was not in attendance; submitted written report.

JUSTICE Report:
Board read letter or appreciation from Justice Goossen for hosting the Jury Trial. Trustee Tomassi asked that a copy be placed in Supt. LaRow’s folder.

Resolution 87-2009
Motion made by Trustee Hicks, seconded by Trustee Thoman to approve travel on May 1st to Dryden, New York for Justice Goossen, reimbursing for mileage only. Voted “Yes” by ALL. Motion Carried

CLERK-TREASURER:
Resolution 88-2009
Motion made by Trustee Thoman to correct March 2010 vouchers to be $19,537.10, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried
“Yes” by ALL. Motion Carried

Resolution 89-2009
Motion made by Trustee Thoman, seconded by DM Crane to approve April 2010 vouchers totaling $31,083.79. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 90-2009
Motion to accept the minutes of the March 29, 2010 regular Board Meeting made by Trustee Crane, seconded by Trustee Thoman, Voted “YES” BY Trustees Thoman, Tomassi, and DM Crane, Abstention by Trustee Hicks. Motion Carried

Resolution 91-2009
Motion to accept the minutes of the April 14, 2010 Public Hearing on the 2010-2011 Tentative Budget made by Trustee Thoman, seconded by DM Crane, Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:
NYS DOT removed the blinking light; Board discussed. Mr. Teeter thought it was a deterrent for traffic, and all hope accidents don't occur due to the traffic not slowing through the Village.

NEW BUSINESS:
Trustee Hicks discussed the idea of a Joint Planning Board subcommittee between the Town of Catharine and the Village of Odessa Planning Board. Would like to come up with a comprehensive plan for the future.

Resolution 92-2009
Motion made by Trustee Thoman to approve a joint planning board subcommittee between the Town of Catharine and the Village of Odessa, seconded by Trustee Tomassi. Voted “Yes” by DM Crane, Trustees Thoman and Tomassi, Trustee Hicks abstained. Motion Carried

Trustee Hicks spoke about Leadership Conference and the company STC that does GPS Mapping and can map out our water system and our storm drains for us. The Board agreed to look into setting up a meeting with them to discuss options.

Water Meter reading will take place the last week of April and Harley will be providing a reader to assist and train Supt. LaRow.

PILOT agreement with Sydney Place – Clerk Pierce explained that Town of Catharine voted down extending the agreement. Currently at the tax rate the Village charges; the Village would actually lose money if we were to discontinue the PILOT agreement. The Board asked Clerk Pierce to work with the Village Attorney to see what our options are.

Community Room Applications:
CNY We the People Organization – 1st & 3rd Wednesday – (June-Aug.) – Approved
U.S. Census Bureau – Drop off/Pickup 10:30a-12:30p (5/3-6/26 M-F)-Approved.

PUBLIC: Former employee Eric Wheaton thanked the Board for everything they had done in supporting him and helping him to learn new skills while at the Village and he appreciated everything that Mayor Pierce had taught him.

The following are the minutes of the Odessa Village Board's Public Hearing held on April 14, 2010, in the Municipal Building Community Room.

A Public Hearing was held by the Village of Odessa Board of Trustee on April 14, 2010 at 7:30 p.m. in the Village Community Room regarding the 2010-2011 Tentative Budget.

ROLL CALL:
Mayor Keith Pierce - Present; Trustee Hicks – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe -Absent
Fire Chief Jelliff - Absent; 1st Asst. Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Absent Water Operator Connelly – Absent

Resolution 83-2009
Motion made by Trustee Hicks to approve 2010-1011 Tentative Budget, seconded by Trustee Crane. Voted “Yes” by ALL. Motion Carried

Motion to adjourn made by Trustee Tomassi, seconded by Trustee Thoman at 7:50 p.m.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 29, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on March 29, 2010 at 7:30p.m. In the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present 7:53PM
Trustee Tomassi – Present; Building Inspector Kibbe -Present
Fire Chief Jelliff - Present; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Tim Hicks, Sally Hill, Ben & Brett Reynolds (Reynolds Lumber), Planning Board members Lou Cicconi and Steve DeWalt

PUBLIC:
Sally Hill asked about water bills and the amount being high, Clerk Pierce explained that the last two water billing cycles were estimated and an adjustment will occur on the May bill. Mrs. Hill also questioned about the DPW truck tires being mounted; Mayor Pierce explained that the tires were in fact placed on the truck, but then were removed.

Prior to the Fire Department's report, the Mayor thanked Chief Jelliff for his service to the Village and the fire department.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
February Calls: 10 Fire; 11 EMS

Fire Department Elections were held: Chief Mike Tomassi; 1st Asst. Jeremy Hoffman; 2nd Asst. Jamie Gerdes; 3rd Asst. Michael Hines. Administrative officers stayed the same: President Bernie MacDougall, 1st VP Ron Hoffman, 2nd VP Bill Bulkley, Secretary Carmella Hoffman, Treasurer Rebecca Franklin.

Update on Tanker – waiting on delivery of the poly tank. Still requires painting

Odessa and Montour Falls will be having a “mini-fundraiser” basketball game on Wednesday, April 7th at 7pm

Dana Bailey has transferred to Active status from Emeritus, need Board approval.

Resolution 68-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve Dana Bailey to active status for the Odessa Hose and Chemical Co. Voted “YES” BY ALL. Motion Carried

1st Asst. Tomassi would like to surplus the hose that has failed hose testing and is currently being stored in the OFD shed, there is a total of 61 rolls of 1 ¾ to 5 inch hose.

Resolution 69-2009
Motion made by Deputy Mayor (DM) Decker seconded by Trustee Crane to approve Surplus of 61 rolls of hose ranging in size from 1 ¾ to 5 inches.
Voted “YES” BY ALL. Motion Carried

1st Asst. Tomassi would like to install a quick dump on the back of the tanker so that the firemen do not need to stand in the back of the truck. Need to confirm quote.

DPW REPORT:
Received quotes to replace the overhead doors at the DPW Garage; Overhead door Elmira $2,100, JC’s Overhead Door Waverly $2,097, Fingerlakes Overhead $2,100.

Resolution 70-2009
Motion made by Trustee Tomassi seconded by Trustee Crane to approve purchase of one overhead door from JC’s Overhead door in the amount of $1,050.
Voted “YES” BY ALL. Motion Carried

Received quotes from various individuals and researched with County and State contract, the best price for a paint cabinet is $636. BI Kibbe informed the Board that the paint cabinet is required for fire inspections.

Resolution 71-2009
Motion made by Trustee Crane seconded by Trustee Tomassi to approve the purchase of a paint cabinet from Global One in the amount of $636.
Voted “YES” BY ALL. Motion Carried

New worker Heather McFall started on the 15th and is doing well. Mayor Pierce asked that Water Operator Connelley test Heather before she is left to do water on the weekends.

Mayor Pierce asked about the Inter-municipal Agreement with Watkins Glen, Clerk Pierce explained Attorney Mattison reviewed and stated everything was fine. Billing for Mr. Connelley will not be retro.

Salt Shed Quotes: Tom Morgan’s $22,034, RL Perry $25,000 and Reynolds Logging $16,000. This will hold 70 tons of salt and 20 tons of sand. Trustee Tomassi asked if DEC requirements were met. Clerk Pierce had contacted DEC and received documentation. Supt. LaRow has also been working with BI Kibbe.

Resolution 72-2009
Motion made by Deputy Mayor Decker seconded by Trustee Thoman to approve the bid from Reynolds Lumber in the amount of $16,000.
Voted “YES” BY ALL. Motion Carried

Discussed conversation had with County Highway Supt. Mathews suggested Supt. LaRow to attend highway school at Ithaca College from July 7-9th, cost is $90. – Decision tabled.

There are several storm drains that need to be repaired. The Board asked Supt. LaRow to come up with a plan on fixing them and submit to the Board to figure out costs.

Ferris riding mower wasn’t charging took it to Little’s in Newfield, wiring harness corroded from storing mower next to the salt. Total cost of repair is close to $800, which the Mayor approved prior to the meeting.

Corning Community water class will be starting; Board also discussed a policy for training classes.

Resolution 73-2009
Motion made by Trustee Thoman to reimburse Supt. LaRow for mileage during his Water class, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT
1st Asst. Tomassi informed the Board of the quote prices for the “quick dump” tank and LED lights for the back of the new tanker. Need approval for $700 for the quick dump and $215 for the LED lights.

Resolution 74-2009
Motion made by Deputy Mayor Decker seconded by Trustee Crane to approve the purchase of the quick dump for $700 and the LED lights for the new tanker in the amount of $215. Voted “YES” BY Trustees Crane, and Thoman, DM Decker, Abstention by Trustee Tomassi. Motion Carried

BUILDING INSPECTOR:
BI Kibbe went over his report.
Building Permits are coming in and has been dealing with property maintenance issues. The Board asked about Fire Inspections; VTO and Hayes office has been going on two years with no resolution, the Board would like to have these closed out.

PLANNING BOARD: Steve DeWalt reported that Mr. Mosher has not been attending and will be contacting him to see if he would like to continue. Reviewing by-laws and zoning.

JUSTICE Report:
Clerk Pierce informed the Board the JCAP grant gave a partial grant for supplies and explained the confusion with why Town of Catharine did not receive any grant monies.
Justice report for January and February.

Resolution 75-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the January and February 2010 Justice reports. Voted “YES” BY ALL. Motion Carried

CLERK-TREASURER:
Resolution 76-2009
Motion made by Deputy Mayor Decker to approve additional vouchers for February 2010 totaling $49.90, seconded by Trustee Tomassi. Voted “YES” BY Trustees Crane, and Tomassi, DM Decker, Abstention by Trustee Thoman. Motion Carried

Resolution 77-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Crane to approve March 2010 vouchers totaling $19,781.10. Voted “YES” BY Trustees Crane, and Tomassi, DM Decker, Abstention by Trustee Thoman. Motion Carried

Asked for go-ahead for Bid notice for extension of water on Fowler Place. Approval given.

Need to reschedule April’s meeting due to Board members being out of town. Board meeting rescheduled for April 27, 2010, meeting change to be advertised.

Request approval to destroy the following records that meet the guidelines for destruction:

Tax Year 2002-2003 Records for all Funds
Check Stubs, Bank Reconciliations, Accounting registers, Paid vouchers, Abstract of audited vouchers, federal tax deposits, copies of tax searches, statements of unpaid taxes, monthly retirement reports, payroll distribution summaries, water payment journals and summaries, tentative budget, payroll certifications, Invoice billing for Justice court fund.

Resolution 78-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the list for destruction by shredding company. Voted “Yes” by ALL. Motion Carried

Researched Map storage boxes, best price is $69.99 holds up to 65 maps – Approved.

Approval of Minutes:
Resolution 79-2009
Motion to accept the minutes of the February 23, 2010 regular Board Meeting made by Trustee Tomassi, seconded by Trustee Thoman, Voted “YES” BY Trustees Thoman, and Tomassi, DM Decker, Abstention by Trustee Crane. Motion Carried

Resolution 80-2009
Motion made by Trustee Thoman to reduce the DPW deductible for trucks to $250, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Set a Budget workshop for Saturday, April 10th. Discussed Recycling bids and tree bids. Decided to send out Recycling bids and ask for arborists to bid on specific trees.

We the People Organization – 1st & 3rd Wednesday – (March-May) – Approved
Todd LaRow – Birthday Party – 6/5 – 2-4pm.

MAYOR
NYS DOT letter regarding removal of blinking light on SR 224 – Board discussed. Trustee Tomassi asked if a study had been done and if not would like one. Mayor Pierce will contact Assemblyman O’Mara.

Main Street Development Workshop – Need approval for Trustee Crane and Mayor Pierce to attend.

Resolution 81-2009
Motion made by Trustee Thoman to approve Mayor Pierce and Trustee Crane to attend the NYCOM Main Street Workshop, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Crisis Leadership for Local Officials – June 3-4 in Syracuse – Mayor Pierce would like to attend.

Resolution 82-2009
Motion made by Trustee Thoman to approve Mayor Pierce to attend Crisis Leadership for Local Officials on June 3-4, seconded by Trustee Crane. Voted “Yes” by ALL. Motion Carried

Working with Supt. Frame regarding Maple Avenue parking issues, need to come up with a more permanent solution.

Mayor Pierce thanked Deputy Mayor Decker for her 16 years of service to Village of Odessa, and stated she would be greatly missed.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable 4th Quarter Franchise Statement
The Portal March 2010
SCOPED Annual Report
Empire Telephone Gross Utilities Tax 1/1/09 – 12/31/09

TRUSTEE COMMENTS:
DM Decker asked about correcting what the pavement company did on Maple Avenue, driveway is still really sloped.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 23, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on February 23, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Absent; Trustee Thoman – Present 7:55
Trustee Tomassi – Present; Building Inspector Kibbe Absent
Fire Chief Jelliff - Present; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Absent; Deputy Clerk-Treasurer Collins- Present; DPW Superintendent LaRow –present; Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Sally Hill, Tim Lindsley, Jeff Greuber, Planning Board member Lou Cicconi
Tim Hicks

PUBLIC:
Jeff Greuber spoke first, last meeting was suggested to move forward with petition to dissolve village. (20% of registered voters needed to get referendum.) The board would have no choice but to move forward and to put out to village residents to vote. (Although petition was meant as sign of support for receiving grant funding). If voted in favor of study and haven’t secured grant funding what then. Called Andy Parker, our chairperson, and explained situation, he suggested I call Peggy Tomassi asked if petition is really required and she suggested I discuss with the Department of State and they indicated yes do go down that path. Jeff asked about a non-binding survey and what we would apply for is a noncompetitive grant. Department of State said it would be helpful to get support from two towns (Montour and Catherine). Last date for funding this year is March 17. Since non-competitive grant if we provide everything they need they will fund it, but if you miss step you’re done. Jeff asked Peg if we could just do this amongst ourselves. We probably could. DOS funding around $50,000, if we accept we are responsible for 10%. Can we proceed for an application of $50,000 and try to proceed with these ourselves? Mayor states he would like all trustees present to make decision. If we accept we (the village) are required to spend $5000 on study and if it is over $50,000 we are responsible for additional money.

Jeff Greuber stated he would kick in $1,000. Mayor Pierce thanked Mr. Greuber for all his work but comes back to the point that he does not want to spend village money if it is not wanted by the majority of the residents. That is why Mayor wants petition process. Would a survey be sufficient? JG: we could to a study without grant money is a choice. PT: we can do a study that is comprised of a committee. There are a number of people to help with study, and what we need for the study. JG: Doesn’t want to get in the middle and not have the players. PT: We have some pretty big names that are qualified have already agreed to offer assistance. Mayor: No problem with survey that does not cost money. Would like to see what survey says but does not want to spend village money without majority of residents wanting same thing. Did you start process of getting signatures? JG: No didn’t meet as group until last night. Mayor states that hearing from many residents after last meeting; they do not want Village dissolved. PT: I have hard time increasing village taxes to do study to dissolve Village. Could do public forum. We have done before and no one shows up. Petition sometimes people will sign just to get rid of them. Would like to gauge what people want. If no interest then no interest, if there is then it is up to board. From discussion heard tonight seems most want to proceed by ourselves. We need combination of all sides represented on committee. We do have resident of TOC to offer his assistance. Our study wouldn’t involve much – we don’t have that much in Odessa. Any information we can get would be great. Mayor to JG Need to start process the Board’s priority right now is budget. Their committee do survey as well as us doing survey and come together. Want survey before going ahead.

Update on Tanker – Programming wrong on transmission; long haul not short term. Took 3 seconds to stop on hill. Freightliner fixed.

ABS light on from when we bought it sent letter asking for reimbursement of $250.

Also did NYS inspection while there and in the process did voltage test on batteries.

Old tanker chassis 2 bids $1800 for Cookies; $1500 Dale Reynolds – Cookie got $1800. 5th Wheel two bids $300 and $500 from Dale Reynolds. Reynolds won.

Fire Department has posted a Facebook page for a little over a month and has been well received by community and many positive comments. There are member pictures and historical pictures. OFD website Chief not doing that website, he is doing Facebook.

Recently did annual training – Tompkins paid Firefighter was trainer. Will hold next one in house.

Will be holding lay person CPR/Defib training of March 1, 2010 at 7 p.m. This class is for Non EMS non professionals. One of the regulations of having a Defib is having training and people on file that have been trained. Will receive a two-year card.

Department has been doing extensive training with our ice rescue team. We did in-house training last Monday night and another practical training last Saturday and then March 20 another practical training to assist with mutual aid Mecklenburg, Watkins Glen, Montour to try to keep everyone proficient. We rely on mutual heavily during the day.

Fire Department voted in Christi Cogden as new/old firefighter. She was a member in the past. Trustee Tomassi asked if background check was performed. No there wasn’t as she was firefighter in the past. The only required check is the arson check.

Resolution 63-2009
Motion made by Trustee Tomassi and seconded by DM Decker Christi Cogden. All in favor. Motion Carried

Need to check availability of room for Thursday, March 11 at 7:00. Deputy Clerk Collins checked schedule, Firemen already scheduled.

Annual banquet scheduled for Saturday April 3 located at Logan Ridge Winery. Social hour at 6:00 with dinner at 7:00. Little different this year because of 100th anniversary.

Chief Jelliff states we will not be running for Chief again and so far the only person nominated is 1st Asst. Chief Mike Tomassi. Chief sitting down with 1st Asst. Chief to go over budget as he will be picking up the last few months of this budget year.

Mayor Pierce stated that Eric Wheaton DPW Worker has taken new job. Mayor wanted to thank him for his hard work and good job. If anyone sees him make sure to thank him. Mayor asked board for suggestions to clear up any gray areas and also need to work on policies and procedures.

Paul LaRow is new DPW Superintendent. He has been doing a good job. Doing a lot of snow plowing over that past couple weeks.

DPW Super LaRow states he has been working on a salt shed. Board has plans, and had contractors to come and look, waiting to hear back from them to see how much it will cost. We are using CHIPS money for this. What contractors? Tom Cook, Tom Morgan, can’t remember one from Elmira. $13,000 left in CHIPS for bridge, receiving new CHIPS money in spring. Mike Tomassi asked if it is within DEC regulations, DPW LaRow states yes. Asst. Chief Tomassi questioned only because at his work DEC was very picky.

Salt ruining things in DPW garage. New shed would be galvanized roof, plywood on inside, back fill and concrete pad where it will be sitting. Need quotes

Pick up is fixed. DPW LaRow states he did a lot of work on dump truck, fixed transmission, brake lights; the rotator on top was bad and did some welding on it. Also did welding on blade found another crack and welded.

Croft and Johnson will change meter in the spring on a nice day. Will give resident couple days notice. Something was catching in the meter. Shut off line and had Harley come up with listening device, still thinks there is water flowing somewhere. Turned back on and still had problems. They do have water.

Need new reader out by pit, was broken off. DPW LaRow has been finding places in the Village that have 2 meters and only one reader. Need to go around and start installing new meters so everyone is getting charged. Sunday DPW LaRow got a call that meter was broken, got there and meter was good. Next day still had no water it was other meter. Resident only being charged with one meter. Need to check all meters.

Going through meters, DPW LaRow had rebuilt 9 and they are ready to go. Hydrants didn’t get flushed in fall therefore meters are getting gunked up. Trustee Tomassi wants flushing in spring a priority, DPW LaRow wants to do it 3 times a year as preventive maintenance. Village will post two week notice on board out front for residents.

Lots of paint, oil and gas can in DPW garage, DPW LaRow would like to purchase a paint cabinet for storage of these cans. 3 quotes: 45 gal - $608, 72 gal - $636. Trustee Tomassi asked if he looked in state bid. DPW: No. We need to check out state bid price. Mayor states that this is something we have to have. Trustee Tomassi will supply DPW with name and number of county grounds keeper.

As winter is hopefully leaving soon, DIs (Drain Inlets) need to be cleaned around. DPW LaRow stated he cleaned out one today by library.

Mayor: do you have first aid kit in garage? Yes, not in trucks. Trucks need first aid kit as well as fire extinguisher.

Chief Jelliff asked about whose responsibility it is to shovel out hydrants. Has board determined during heavy snow if nearby residents or whose responsibility it is. Generally local residents who live near hydrant shovel it out. Ultimately it is Village responsibility. Paul can be Village eyes for this.

Pavement around Village building is getting really bad. The pad by the gas tank is actually sinking. Need quotes for concrete. Mike Tomassi can get quotes.

DPW needs to look at corner of Church and Mitchell Place the corners are breaking apart. (Fred Letteer's house). DPW needs to work on fixing pot holes.

Overhead door for the shop is bad. Overhead Door Company needs to be contacted. Mayor, “we need new door”.

Branches on MacDowell need to be cut. Will get ahold of state prisoners. Trustee Tomassi asked if Probation workers can help us. DPW, yes we can do that.

DPW wants to get quote for new plow on dump truck. Wait until next year. Mayor states no new plow until this one breaks. Asking DPW about plowing, doing three plows wide.

DPW asked to replace two ceilings fans in Community Room. Board approved and recommended getting new tiles for ceiling as well.

Board inquiring about DPW LaRow water class for his license. We need to sign up DPW ASAP.

DPW LaRow – Do I need 3 quotes for ceiling fans in community room? No they are under $500.

Resident asked Trustee Tomassi about house behind VTO. DPW LaRow states they now have a dumpster.

DPW asked about mirror for truck. Pick-A-Part you must go to place and look around. Wants to buy from Ebay, Trustee Thoman suggests attach quotes to voucher and buy from Ebay.

BUILDING INSPECTOR: No Report. CEO Kibbe issued appearance tickets to Tim Jaynes for shed at Church. Village board did not know it was coming. This is the CEO’s job. Let’s leave him to do his job.

PLANNING BOARD: Lou Cicconi representing the Planning Board. Reviewing the by-laws and that should be done probably next meeting like March 1 or 2. Steve probably has more information than I do. Everything is pretty well done and we will have to make a presentation to the board, hopefully by next meeting.

Resolution 64-2009
Motion made by Trustee Tomassi to approve additional vouchers for January 2010 to $5,662.48, seconded by Trustee Thoman.
Voted “YES” BY ALL. Motion Carried

Resolution 65-2009
Motion made by Trustee Thoman, seconded by DM Decker to approve February 2010 vouchers totaling $18,163.97.
Voted “YES” BY ALL. Motion Carried

Resolution 66-2009
Motion to accept the minutes of the January 19, 2010 regular Board Meeting made by DM Decker, seconded by Trustee Tomassi, Trustee Thoman abstained.
Voted “Yes” by ALL. Motion Carried.

NEW BUSINESS:
Trustee Tomassi and Tim Hicks will be seeking Trustee positions in the March election. Good Luck.

Kay Collins – Approved; 39’rs Chapter of NCHA – Approved; We the People – need more information such as Wednesdays are more open and how many months?

Deductibles to lower from $1000/$500 to $250. What about claims submitted that could increase our premium. DPW brought up getting new box for truck.

DPW asked about attending water seminar being held in Cortland on March 23 for $50. Board approved. DPW LaRow can take Village truck to seminar

Motion made by Trustee Thoman for DPW LaRow to attend water seminar by EJP in Cortland on March 23 for $50. Trustees Tomassi seconded. Voted “Yes” by all. Motion carried.

Review applications for DPW worker. Nine applications received. The board needs to review.
Budget meetings need to be scheduled for March. Kristi starting budget work.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Schuyler County Environmental Management Council Meeting minutes
The Portal January 2010
Schuyler Country Sales Tax distribution
SCOPED minutes
Schuyler County SECD 2009 Annual Report
Erie Canalway 2009 Annual Report
Real Property Transfer Report – Landon/Iorio to Wardwell – 201 East Main Street
Real Property Transfer Report – Donation to Village of property located on West Main.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 19, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on January 19, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane - Present; Trustee Thoman – Absent
Trustee Tomassi – Absent; Building Inspector Kibbe Absent
Fire Chief Jelliff - Absent; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent DPW Superintendent LaRow – present; Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Sally Hill, Edward A. Parker, Tim Lindsley, Paul LaRow, Jack Fowler, Rick & Shirley Churches, Jeff Greuber, Charlie Haeffner, Planning Board member Lou Cicconi

Mr. Parker spoke on behalf of the Citizens Action committee; the group is “thrilled” that the Village is researching the grant to obtain funds for a study on whether there would be a cost benefit from dissolving the Village. The committee is willing to help the Board in any way possible to move forward with this project. Mayor Pierce thanked everyone for attending, and after discussing with the other Board members found that the grant awards more points towards the application if the petition process has taken place and would like to use the petition as a “gauge” to see how high the interest is to move forward with this process.

Mayor Pierce stated he doesn’t feel comfortable spending $4,500 if there are only ten people in the Village wanting this process to go forward. Mayor Pierce would like the committee to move forward with the petition process to see if the interest is there and to help the Village obtain the grant if that is what the residents wish. The study costs $45,000 and the Village doesn’t have those funds. Mr. Parker stated that there is a committed staff behind the petition and would start it tomorrow. Trustee Tomassi asked Mr. Parker that when people carry petitions that the signers are aware of what they are signing, since in the past a petition was carried and several individuals came to Board members afterwards stating they did not know what they were signing. Mr. Parker stated his understanding is that a petition would be voided if someone were to say they didn’t understand what they signed. He is planning on doing a cover letter explaining the petition and making sure each person understands what they are signing.

Mr. Jack Fowler – Asked about a registration day since only 375 residents are currently registered voters; Clerk Pierce stated the Village no longer holds a registration day and everything is run through the Board of Elections. Any name on a petition would have to be registered when the petitions were turned in. DM Decker stated that if they were speaking to unregistered voters they could have them register if they had the forms with them when they went around. Questioned the status of the grant application; Trustee Tomassi stated talks had been had with both townships and as of now there hasn’t been assistance from SCOPED or the County since she is gathering information at this point.

Mr. Jeff Greuber asked if there was anything they could do to help put the grant together. Trustee Tomassi stated that the grant is fairly simple, he offered his assistance.

Mayor Pierce introduced Rick Churches from the Odessa Fire Department to discuss how the dissolution would affect the Odessa Fire Department. Mr. Churches reviewed the contract process and reviewed the process that the Fire Department went through ten years ago when they researched becoming a Fire District which is what could happen if the Village dissolved since the Village owns all of the equipment and apparatus that the Fire department uses. Ten years ago they did not move forward with becoming a Fire District due to not being able to guarantee it wouldn’t cost the residents more than it currently does for its fire contracts.

Mr. Greuber stated that to him saving money is not important; the overhead would be just the salaries that would be paid to the Village Board and Clerk’s office. His motivation is the mandates that the Village needs to abide by. When he served on the Planning Board there was not a ZBA Board in place. ZBA Chair Mike Tomassi stated that the ZBA Board has been in place and operating for the last two years. Mayor Pierce asked Mr. Greuber to state to him the mandates he brought up in his television interview the night before and again here tonight; Mr. Greuber stated he could not. Mayor Pierce stated that he wanted this to be a truthful process and Mr. Greuber is informing the public that the Village has too many state mandates and that’s why the Village should dissolve, he wanted to know of all the mandates because he is aware of the mandates for the water system which would need to stay in place but wondered if Mr. Greuber knew of others he did not have knowledge of. Trustee Tomassi commented that the Village of Odessa is in a better position than some of the townships because we do have a Planning Board and a ZBA Board in place.

2nd Plow is up and running, CJ’s Kustom found it to be something simple and was able to connect it quickly.

Dump Truck tires – need to purchase four new tires, found two brand new tires without rims in DPW garage that Supt. Jaynes purchased December 2008 that will be put on the dump truck since all six tires are in bad shape.

Damage to pickup truck by Worker Wheaton, received two quotes, insurance deductible is $1000; quote to repair instead of replace is $800. After discussion the Board decided to fix the truck within DPW.

Salt Status – Due to the snow and colder weather we have gone through the salt previously ordered, and ordered another 35 tons. Clerk Pierce stated budgetwise we are fine since we are paying State contract prices which are considerably less than what we had paid in the past.

Water Meters – We ordered a half dozen due to going through our stock with water customers having meters that are full of calcified material.

Clerk Pierce informed the Board that the JCAP grant has not updated the Justice with the funds as of yet, but the Town is moving forward with Phase 1 which is the Town Hall remodel.

Resolution 52-2009
Motion to approve the December 2009 Justice report made by Trustee Tomassi and seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported;
Calls: 12 Fire and 5 EMS for total of 17

Resolution 53-2009
Motion made by Trustee Crane, seconded by Trustee Tomassi to approve new fire department member Todd LaRow. Voted “YES” BY ALL. Motion Carried

Tanker updates; put items out of bid. Would like the Board's approval to allow the line officers to accept or reject any bids that come in for the items out of bid.

Resolution 54-2009
Motion made by DM Decker to allow the OFD line officers to accept/reject any offer made on surplus equipment, seconded by Trustee Crane.
Voted “Yes” by Trustee Crane, DM Decker and Mayor Pierce.
Trustee Tomassi abstained. Motion Carried

Tanker; new retreaded tires are on truck; tank and body are on order; the date of delivery is around the second week of February.

Requested approval for a set of turnout gear; Board approved Purchase order 182729 for $1,452.

OFD has submitted a FEMA grant for new turnout gear and a new gas detector. If FEMA grant is approved the new gear that has been purchased recently will be included in that grant.

As part of the 100-year anniversary, the Fire department will be doing an event each month. In January Rick Churches stated they had a “game night” with a dish to pass before and it was small but went over well.

Resolution 55-2009
Motion made by Trustee Tomassi to approve correction of December 2009 vouchers to state $15,614.21, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

Resolution 56-2009
Motion made by Trustee Crane, seconded by DM Decker to approve January 2010 vouchers totaling $24,181.81.
Voted “YES” BY ALL. Motion Carried

Resolution 57-2009
Motion to accept the minutes of the December 21, 2009 regular Board Meeting made by Trustee Tomassi seconded by Trustee Crane
Voted “Yes” by Trustee Crane, Trustee Tomassi and Mayor Pierce, DM Decker abstained. Motion Carried.

Resolution 58-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the Travel/Meal reimbursement policy as submitted.
Voted “YES” BY ALL. Motion Carried

Environmental Management Council for Schuyler County – Board asked if Mr. Parker would like to serve, he accepted.

Resolution 59-2009
Motion made by Trustee Tomassi to appoint Edward A. Parker to the Schuyler County Environmental Council. Voted “YES” BY ALL. Motion Carried

Clerk Pierce asked for appointment of Election inspectors Althea Carpenter and Sandra Montgomery.

Resolution 60-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the appointment of Althea Carpenter and Sandra Montgomery as Election Inspectors for the March Village elections. Voted “YES” BY ALL. Motion Carried

Clerk Pierce asked for a resolution approving the polling place and hours for the March Elections.

Resolution 61-2009
Motion made by Trustee Tomassi, seconded by DM Decker to approve the polling place as the Village Municipal Building and hours of operation as Noon to 9pm on March 16, 2010. Voted “YES” BY ALL. Motion Carried

Clerk Pierce read a letter from the Dutton Library Board requesting the Board to accept the appointment of Bonnifer Schweizer and Judy Chamberlain.

Resolution 62-2009
Motion made by Trustee Crane, seconded by DM Decker to accept the appointments of Bonnifer Schweizer and Judy Chamberlain to the Dutton Library Board. Voted “YES” BY ALL. Motion Carried

Clerk Pierce went over community room use and that it has increased and our current help once a week from Pathways doesn’t thoroughly clean the kitchen area and bathrooms and wanted the Board to consider hiring someone to come in to clean once or twice a month to keep things up. After discussion it was determined that they would like DPW to clean the building when there is an event during the weekend to make sure everything is clean.

Community Room Applications:
Dawn Bauman – 1/31/2010 Noon – 6p Kids B-day - APPROVED
Stacy Pike 2/21/2010 10a-4p Child B-day- APPROVED
Mindy Cain 2/27/2010 1-4pm – Child B-day - APPROVED

Mayor Pierce reviewed the information received from Verdin Clocks on a possible clock for the Village of Odessa commemorating the 100th Anniversary of the Odessa Hose & Chemical Company. Mayor stated this would be done through donations.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Rate Increase letter
Senka Agency response to researching if NYMIR is competitive
The Portal January 2010
Schuyler Country Mortgage Tax distribution
NYSEG Gross Utilities Tax Qtr Ending 11/30/09
Cornell University Cooperative Extension Schuyler County Annual Report
Humane Society Newsletter – December 2009
Real Property Transfer Report – Removing A.C. Haeffner from ownership of 203 E. Main St.

ODESSA, Jan. 20 -- The Committee to Dissolve the Village of Odessa will circulate petitions seeking registered voters' blessing for a study into possible cost savings that dissolution of the village goverment might create.

The decision came at Tuesday night's Odessa Village Board meeting, at which several committee members were asked by Mayor Keith Pierce to proceed with the petitions -- both to determine local sentiment and, should pro-dissolution sentiment be prevalent, to help strengthen any application the village submits for grant funding of such a study.

The petition drive had been put on hold by the committee -- a small group of citizens who started gathering recently in support of streamlining government -- after village officials had indicated they were proceeding with a grant application. Indications were that the Schuyler County Partnership for Economic Development would be helping in that effort, but board members Tuesday said SCOPED is not involved, though it might be in the future.

Andy Parker, a spokesman for the Committee to Dissolve Village Government, said the group was "delighted" at the interest shown by the village toward a study, and would "telescope" its petition effort. "We had been planning to do this in a leisurely fashion, over months," he said, "but now we'll try to get it done sometime in February, to help support the grant application."

Financing a study, Mayor Pierce said, would cost $45,000 -- 10 percent of which the village would shoulder even with the grant in hand.

"I have reservations about the $4,500," he said. "I'd prefer the petition process go through to gauge the interest. Showing that kind of interest would also help us in securing funds."

The meeting also dwelt on the future of the fire department in the event that the village government -- which owns all of the department's equipment and its building -- were to cease existence. Department spokesman Rick Churches described an effort 10 years ago to elicit information should the department form its own district and board of commissioners, but said the effort failed to find a cost-per-taxpayer figure.

The other services of the village -- and the tax collection function -- would under dissolution fall to the Towns of Catharine and Montour. The village lies within both towns. Payment for the water system would continue to be the responsibility of Odessa residents, officials have said.

Pierce opened the session on a high note, exclaiming he was "ecstatic to have this many people here, no matter the outcome. We're having a dialog." After a committee member had offered the village any help it might need in preparing the grant application, the mayor added: "This is how it's supposed to work."

The good will was deflated near the end of the discussion, when Pierce and committee member Jeff Greuber debated Greuber's contention in a TV interview the day before that the village was beset by too many state mandates -- one reason he is in favor of pursuing the matter of dissolution.

Said Pierce: "The only mandate is the water (system). You said part of the reason you want to dismantle the village is mandates. Don't tell the people of the village that we have to do things we don't have to do. It's not true."

Assistant Fire Chief Mike Tomassi also confronted Greuber with the assertion that Greuber is "trying to dismantle history."

"I'm not trying to dismantle history," he responded. "History is history. It will always be there. It would just be part of a town instead of the village."

From top: Mayor Keith Pierce and committee members Andy Parker and Jeff Greuber

The following was sent to the Village of Odessa by the Sheen Housing Foundation, alerting officials that the foundation has "funding available for income-eligible homeowners experiencing a repair or accessibility need as well as first-time homebuyer programs and foreclosure prevention programs."

If you are a homeowner who might benefit from receiving grant money to repair your home in order to remain in your home, there is money available for this purpose. This is an opportunity to have repairs done to your home such as a new roof, new furnace, new windows, insulation, new siding, or upgrade plumbing and/or electrical. Your cost, as the homeowner, would be either ZERO or 40% of the total cost, based on your income and the number of people in your household. For more information, call Sheen Housing Foundation, which is a non-profit agency that administers home repair grant monies for low-income families, persons with disabilities, veterans and seniors (persons 60 years of age or older). They can be reached at (585) 657-4114. We have homeowners in the area who are already taking advantage of this opportunity. Please call if you are interested.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 21, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on December 21, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present (7:43); Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe Present (7:35)
Fire Chief Jelliff –Present (8:10; 1st Asst. Tomassi – Present (8:10)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Municipal Worker Wheaton – Absent; Water Operator Connelly - Absent

OTHERS IN ATTENDANCE: Sally Hill (406 Speedway), Planning Board member Jason Edsall, John Senka of Senka Insurance.

Mr. Senka reviewed the NYMIR policy for the current year and went over the partial refund we received on the initial capital fee that was needed to become part of NYMIR when the Village first joined.

Cargill Salt – Mayor Pierce reported that half of the order has been delivered; the other half should be here in a week.

Tree Removal on the corner of Merchant Avenue has been mostly completed. The large pieces are going to be removed by Tanner’s.

Plow Status – Still down to one plow, may be sending the dump truck and plow to Beam Mack to look at. Board members wanted to see if someone local could look at it.

Mayor Pierce stated that he and Building Inspector Kibbe went through the DPW Building and found it is in better shape than they thought. The building needs to be cleaned out and insulated and the furnace is in need of repair; we need to see if it can be patched or must be replaced. Clerk Pierce stated that Bub Wixson just came and maintained the furnaces; not sure what work was done at the DPW Building.

Received a call from Mrs. Rumsey regarding plowing snow onto her sidewalk. Clerk Pierce stated she has called the last three years when they begin plowing. Trustee Tomassi noted that there were several individuals that were trying to find parking during a viewing at one of the Churches and the Rumsey’s put out the no-parking signs in their yard; there were several individuals that were disgusted. Trustee Thoman also stated that during a funeral they had the State Police go into the Church and have a person move their vehicle. BI Kibbe explained that he had gone over to the Rumseys' in regards to a complaint about the Daycare Center next door and the potholes, but no one responded at the residence.

Eric is doing a good job plowing; the morning of the barn fire the hill was clear to the town line.

Several issues over at the Sydney Place; they are continuing to correct items and will be following up.

Discussed issues in Chemung County about prosecuting individuals under Code laws; not sure how things work in Schuyler and would like clarification before going forward with issuing tickets. Asked if the Village Attorney could find out. Clerk Pierce will follow up.

Mr. Edsall stated that the Planning Board is working on by-laws; there will not be a meeting in January. Asked who owned the property that the railroad is situated on. The Board stated they believed over State Route 224 that it is still State Property and that the property leading up to it is owned by a Blaha.

Annual kids Christmas Party went well; thanks to Phil Barnes for playing Santa and to Trustee Thoman for helping.

Tanker – needs rear wheel tires; received three quotes and found out what state bid was; Parmenters for recaps $744 (includes mounting and recap), Tallmadge (recaps) $827.50; GCR can’t offer recaps, but gave cheapest tire at $1,160.80 and State Bid is $294/tire not recap total $1,176.55.

Resolution 46-2009
Motion to approve purchase of tires for the new tanker from Parmenters for a total of $744 made by Trustee Thoman, seconded by Trustee Tomassi. Voted “YES” BY Trustee Thoman, Trustee Tomassi, and Mayor Pierce.
Trustee Crane abstained. Motion Carried.

Tanker: Chassis is in good shape. Members have been working on truck by doing light bar modifications and Joe Sidle cut the diesel tank down. All excess equipment has been removed and the fire department would like to have this equipment listed as surplus and bid out this equipment to put back into the capital account.

Old Tanker: Would like to have the old tanker classified as surplus to put it out for bid. It would be sold as is and the fire department would like to have a minimum that would be determined once they were able to research it.

Resolution 47-2009
Motion made Trustee Tomassi to have the 1981 Ford 800 Chassis and tank as surplus, to be put out for bid, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

Met with Vendors for quotes on new body on the Chassis that was purchased;
LaFrance $39,630, Tyler $38,989.75 (didn’t include poly body, fill tower, not using three inch from pump to tank and tank to pump, they have a rough estimate on poly of $2,000+ putting quote over $40,000), 4 Guys $ 115,000. Chief Jelliff received warranty information from LaFrance. Chief Jelliff stated that LaFrance met most specs, it does not include the paint job; Chief Jelliff believes that a paint job can be done cheaper by a local vendor instead of one of the fire companies. Mayor Pierce questioned if the membership is on Board with proceeding, Chief Jelliff assured the Board they were.

Resolution 48-2009
Motion made by Trustee Crane to accept the LaFrance quote for a total of $39,630 to build a new tanker on the Freightliner Chassis, seconded by Trustee Thoman. Voted “YES” BY ALL. Motion Carried

Resolution 49-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to surplus the following equipment; Fontaine Fifth Wheel place, step plate, freightliner fenders, three hazard plates, two 10 foot lengths of air hose and one 10 foot length of power cord, air hand brake control. Voted “YES” BY ALL. Motion Carried

Resolution 50-2009
Motion to accept the minutes of the November 16, 2009 regular Board Meeting made by Trustee Thoman seconded by Trustee Tomassi
Voted “YES” BY ALL. Motion Carried.

Superintendant position – Interviewed three people, wanted to re-advertise to see if we can get the best candidate possible. Interview committee members asked to have the resumes e-mailed to them to see if it is worth setting up a meeting to go over resumes.

Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission – deferred

Mayor Pierce discussed Mr. Wheaton and the policy that was passed regarding overtime during the weekends. Mr. Wheaton will be paid his overtime pay for the weekend water duty going back to when he started working forty hours. This should only be two hours each weekend.

Community Room Applications:
Dog Day Afternoon Pet Training & Care Classes - Varies - DECLINED due to having dogs in an area where food is prepared and served.
Boy Scout Troop 50 1/9/2010 Inside Yard Sale 9-1 - APPROVED
Boy Scout Troop 50 2/20/2010 Spaghetti Dinner - APPROVED
Diane Houghton 1/23/2010 Wedding - DECLINED - over capacity limit

Resolution 51-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to approve additional vouchers for the month of November 2009 in the amount of $15,130.69 and the December 2009 vouchers 15,739.21.
Voted “YES” BY ALL. Motion Carried

Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Meeting Minutes
Schuyler County Environmental Council Minutes 12/9/09
NYCOM Across the Table – September/October 2009
NYCOM News 12/14/09
NYS Planning Federation Newsletter – Fall 2009
Hunt News
Watkins Glen The Portal
NYS DEC Information on Open Burning
Time Warner Cable Franchise Fee 3rd Quarter

TRUSTEE COMMENTS:
Trustee Tomassi – Researching efficiency grant that will show if there is a cost savings with dissolving the Village. This would involve Town of Catharine and Town of Montour. The Board all agreed to move forward with researching this grant.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 16, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on November 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Absent; Trustee Thoman – Present (7:53)
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Absent
Water Operator Connelly - Present

Larry Teeter (408 Speedway), Sally Hill (406 Speedway); Planning Board members Steven DeWalt and Cindy Emerson

Larry Teeter – Questioned if the Village had received the paper work on dissolution of Villages. Mayor Pierce responded yes, Mr. Teeter asked the Board if they would be willing to conduct a referendum regarding dissolving the Village. Mayor Pierce stated that at this time the Board doesn’t have all the information, and are willing to discuss it but not move forward without all the facts. ... Chief Jelliff brought up when the Fire Department was researching becoming a Fire District instead of a Village Department, but could not guarantee that becoming a District wouldn’t raise their taxes.
Sally Hill – Had comments about Mayor Pierce article regarding what the fire department and what they do. Again questioned why the Village was still requesting information on Mr. Jaynes. Clerk Pierce stated she was closing out what had been started prior to the final decision.

DPW REPORT:
--Harley Connelly reported on water:
--New peristaltic chlorine pump is in service. These will only need the tubing replaced, to prevent build up.
--Chlorine is now registering at the Tank after they overflowed to help stir the tank. Mr. Connelly explained to Mr. Teeter about why it is needed to overflow the tank once in a while. He also explained when the water system was upgraded that the size of the tank was to support a large fire if the School was to catch on fire. Also lot of what engineers look at is the size of the fire district and Odessa’s is quite large.
--Hydrant on Mitchell Hollow Road that was broken for most of the year was checked and the hydrant was full of water. Drained the hydrant, need to go back and check to make sure it’s still not broken and leaking, same problem could occur.
--Removal of the old tank was brought up by Mr. Teeter. Clerk Pierce stated that the property that the tank is on is on Mrs. Wickham’s property. Need to research if we could have it removed.
Mrs. Emerson asked Mr. Connelly if the chlorine is at a safe level. Mr. Connelly explained that yes it is and it’s tested daily by DPW and monthly by Schuyler Watershed.

Quotes received for Chlorine Pocket Colorimeter – Three quotes received, HACH is currently the lowest at $352. This would make it easier to pick up chlorine in the water instead of trying to manually eye the color and determine the amount.

Resolution 38-2009
Motion made by Trustee Thoman and seconded by Trustee Tomassi to purchase the Pocket Chlorine Colorimeter for $352.
Voted “YES” BY ALL. Motion Carried.

Mayor Pierce brought up the research promised regarding asbestos at the DPW building and stated that in 2006 the Village had testing done and there were only trace amounts found in the floor tiles, the same tiles that are currently in the community room.

Mayor Pierce informed the Board that Owen Place Paving had been completed and it has corrected the drainage problem. DPW fixed some of the things that the pavers left that needed to be corrected. Everyone is happy with it.

Salt available from Kevin States – the Board would like to know if the Village couldn’t take receipt of all the salt if he would store it. Clerk Pierce will find out.

DPW Mileage logs placed in agenda folder for review.

Mayor Pierce discussed tree removal on corner of Merchant and Speedway. The large trees are mostly dead and when the wind blows these trees lose more pieces. We have contacted several tree companies; most do not have the equipment to cut down the trees that are over 100+ feet tall. Received quote from General Arborists out of Ithaca for $9,500. Would like to pay for this by taking money out of the fund balance account since the tree budget was spent earlier in the year. Trustee Thoman had asked about using a local gentleman Mr. DeVay to remove the stumps. Clerk Pierce will contact Mr. DeVay.

Resolution 39-2009
Motion made by Trustee Thoman, to accept bid from General Arborist for removal of three trees and four stumps for $9,500 and using funds from the unreserved fund balance, pending contact with Mr. DeVay for stump removal.
Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Calls: 3 Fire and 11 EMS for total of 14
Fire Department minutes for October in Board member binders.
Light tower is having problems again. Need to replace the computer board on the tower.
Annual ladder test will be held next week.
Annual kids Christmas Party on Sunday, December 6th from 1-3pm. Trustee Thoman stated that Interact will be helping.
Update on the tanker chassis to purchase; Chief Jelliff and Asst. Tomassi would like to fly out and drive the truck back if the truck is in good condition to go through with purchase. Clerk Pierce updated the Board that Deputy Clerk Collins located the original motion to set the reserve fund for the Fire Department and it was set up not specific but for the equipment or apparatus and after checking with Attorney after presenting original resolution it does not need to go to referendum when withdrawing monies from the account. Chief Jelliff reviewed the truck replacement program that the Fire Department has in place. Need Board approval to travel to Utah.

Resolution 40-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Thoman to approve travel for Chief Jelliff and Asst. Chief Tomassi to Salt Lake City, Utah.
Voted “YES” BY Trustee Thoman, Deputy Mayor Decker and Mayor Pierce, Trustee Tomassi abstained. Motion Carried.

Chief Jelliff reported he and Asst. Tomassi put the chain fence around the propane tanks in the back of the building.

ZONING BOARD OF APPEALS
304 Speedway – St. Benedict's – issues regarding shed not being in compliance with zoning ordinance. ZBA Board gave approval of keeping shed where it was as long as adjoining residence have given okay via written letter.

BUILDING INSPECTOR: Written report submitted.
DM Decker asked about portable garages and was referred to Bud Kibbe to ask.

Chief Jelliff stated he and Asst. Tomassi attended a Code Enforcement training regarding how the fire departments can help if at a call with regards to fire inspection issues.

Resolution 41-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to approve the September and October 2009 Justice Reports.
Voted “YES” BY ALL. Motion Carried

PLANNING BOARD
Planning Board member DeWalt reviewed the ZBA issue at 304 Speedway.
Lou Cicconi has agreed to be a regular member due to Lyle Goossen’s resignation. Mr. Mosher has not attended in several months and has been trying to contact to see if he would like to be a part of the Board. Would like to invite Trustee Crane to December meeting.

Resolution 42-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of October 2009 in the amount of $2,898.90. Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Resolution 43-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of November 2009 in the amount of $88,433.51.
Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Approval of Minutes:
Resolution 44-2009
Motion to accept the minutes of the October 19, 2009 regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Odessa to go over applications.

Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission

Community Room Application – Bauman Family 11/29/09 Noon – 7pm. - APPROVED
Community Room Application – Amy Sidle 0 12/5/09 11am – 5pm APPROVED

Bulbs for Snowflakes, switching from regular bulbs to LED, higher cost, but will save money and last longer than other bulbs. Quotes have been received from three vendors and Holiday Designs has the lowest.

Resolution 45-2009
Motion made by Trustee Thoman, seconded by DM Decker to approval purchase of LED bulbs for 95 cents a piece price quote. Voted “YES” BY ALL. Motion Carried

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Meeting Minutes
Thank you from Odessa Ukraine visitors
Thank you from NYS Archives for hosting training
NYS Public Entities Safety Group 497- Safety Agenda
NYCOM Across the Table – July/August 2009
County Sales Tax Distribution 3rd Quarter
NYMIR Letter regarding distribution of partial capitalization payment.
Notice of Foreclosure on Alva Robbins 88.13-1-4.2 on Fowler (Headstart Building)
USDA Notice of Compliance regarding grants
Real Property Transfer Report – 112 Brooklyn Terrace Stillman to Carson

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 19, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on October 19, 2009 at 7:30p.m. in the Village Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present; Municipal Worker Wheaton – Absent
OFD Chaplain Chapman -Present

Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Kate Serefine (401 Speedway), Larry Scofield (111 Hanlon Drive), Sandra Daley (Merchant Ave.)

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Roberts Rules would be used and each person would be allowed to speak for a period of three minutes.

Larry Teeter – Corrected the Board minutes regarding a quote he made. Asked for the total spent on the Jaynes Civil Service Section 75 Hearing; Mayor Pierce stated currently total to be $7,093.95. Teeter questioned Trustee Tomassi on the fact that she was worried about $400, then spending $7,000. Trustee Tomassi stated she was concerned about the lack of approval regarding the $400, not the spending of it. Stated he had done research on the water tank and that the water tank was built bigger than the Village needed and there would be no need to let it overflow. Mayor Pierce stated that former Supt. Jaynes overflowed it several times.

Mr. Chapman went through the forms that he was presenting to the Board in order to place the Public Access Defibrillator in service.

Resolution 31-2009
Motion to approve the Program Agreement and approval of all program policies; training protocol, Identification of the PAD, PAD Inspection, and Incident Report made by Trustee Tomassi, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried.

Once all has been approved through the County and the State, the public will be informed that this building has a Public Access Defibrillator.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
--Calls: 11 Fire and 14 EMS for total of 25
--Minutes from August and September’s minutes have been included in your binders.
--Asked for approval of five sets of turnout gear. OFD has put in the FEMA grant asking for 40 sets of gear and if that grant is received the cost of the five sets would go towards that grant, however to keep with policy of getting new gear every year the department is asking for approval.

Resolution 32-2009
Motion made by DM Decker to approve the purchase of five sets of turnout gear for a total of $7,259, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried.

Updated the Board on the Tanker situation. The line officers and the membership have been in talks to purchase a new chassis and place a poly body on the chassis, they are hoping to do this with the funds already available in the account.

NYS LENS Program Policy – Clerk Pierce explained and reviewed policy again and asked for a motion to approve the policy.

Resolution 33-2009
Motion made by Trustee Tomassi, to approve the License Check Program policy submitted by Chief Jelliff, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Mayor Pierce thanked the Fire department for their great leadership during the Watkins Glen Fire the night before.

DPW REPORT:
Mayor Pierce reported:
--Camp Monterey came and helped with chipping brush and cleaned out the bamboo over by the sheds, and cleaned the ditches by Coddington Place.
Owen Place will be paved in the next two weeks.
--Pedestrian Bridge – Missed deadline to work in stream due to it being a protective stream. Researching if we can work with DEC to work now considering the debris that is currently falling into stream.
--Clerk Pierce informed the Board that Kevin States had salt available for $25/ton delivered and wanted to know if the Village would need it. Board discussed but deferred to next Board meeting.
Mayor Pierce asked Clerk Pierce to contact Tree Service to get quotes on the three trees on the end of Merchant that are dead.

Stop Order issued to Fowler Place Resident due to Propane Company didn’t obtain building permit and were actually placing the tank on the owner's septic.

Complaint received, turned over to Schuyler Water Shed since it was a septic issue.

JCAP Grant Update – Clerk Pierce stated we received a letter that looks like it’s a go.

PLANNING BOARD
Clerk Pierce stated she spoke with the Planning Board members regarding the Recreational vehicle law that Mr. Harrison stated was in place that recreational vehicles must be out of sight. After review the zoning the Planning Board did not find this in the current zoning.

Resolution 34-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of September 2009 in the amount of $5,351.46. Voted “YES” BY ALL. Motion Carried.

Resolution 35-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of October 2009 in the amount of $10,549.20.
Voted “YES” BY ALL. Motion Carried.

Approval of Minutes:
Resolution 36-2009
Motion to accept the minutes of the September 21, 2009 Regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried.

Resolution 37-2009
Motion to accept the minutes of the October 5, 2009 Special Board Meeting, made by Trustee Tomassi seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Montour Falls.

Newsletter – Fall/Winter edition information to include: Christmas tree pickup, sidewalk cleanup,

NEW BUSINESS:
Trick or Treating hours for Saturday, October 31st from 6-8. DM Decker discussed the Catholic Church letting out at 6pm. After discussion with the Fire Chief, the Fire Police would help at 6pm with traffic.

Trunk n Treat – Saturday, October 31st, requesting permission to close off Mitchell Place between Church Street and College Avenue approved.

Meter Reader for Water System – Clerk Pierce informed the Board the reader will no longer be supported by Sensus due to the availability of the replacement parts. A quote was received, but will be going forward to obtain two other quotes.

Community Room Application – Tiger Cub Den Meeting Wednesday (see Application) – Approved

Mr. Teeter asked about the creek that runs over by Mitchell Hollow and stated it was dredged a while back and wondered if this could happen again; since it used to help keep the cellars in the area from flooding. Mayor Pierce said that we would need to bid it out; Trustee Tomassi asked about using shared services with local towns/village to assist. Mayor Pierce said he would look into it and get back to him.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Freed Maxick & Battaglia Letters
NYSEG Gross Utilities Tax Quarter ending 8/31/09
Real Property Transfer Report – 111 Hanlon Drive Snow to Scofield
Real Property Transfer Report – 204 Maple Avenue Fitch & Scata to Switzer.

The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 5, 2009, in the Municipal Building Community Room.

The Special Board Meeting of the Board of Trustee was held on October 5, 2009 at 8:00 p.m. in the Village Community Room.

Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Present;1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Present

Sally Hill, Jane & Timothy Jaynes, Larry & Phyllis Teeter, Kathy Cleveland, Jason Edsall, Cynthia Emerson ,Steven DeWalt, Bobby Decker, Bernie MacDougall, Paul LaRow, Tim Lindsley, Corey Vondercek.

Mayor Pierce informed the Board that he had received quotes from Blades to repave Owen Place and to have the Pedestrian Bridge removed using CHIPS monies.

Resolution 28-2009
Motion made by Trustee Crane to accept the Blades quote of $19,810 to repave Owen Place, seconded by Trustee Tomassi. Voted “YES” by ALL. Motion Carried.

Resolution 29-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to approve the quote of $13,000 from Blades to remove the Pedestrian Bridge. Voted “YES” by ALL. Motion Carried.

Mayor Pierce informed the Board that the Odessa House owner Kevin Bailey would like to hold a fundraiser for Jody Darling on October 17th and he would like to close off the beginning of Church Street for vendors. The Board was fine with the closer if the store owners were okay.

Mayor Pierce asked to go into Executive session for Personnel matters at 8:09pm.
Board Exited Executive session at 8:39pm.

Mayor Pierce addressed the public saying that this decision was not easy for the Board.

Resolution 29-2009
Motion made by Trustee Crane to terminate Timothy Jaynes from the position of Superintendent of Public Works effective immediately.
Voted “YES” by Trustee Thoman, Tomassi, Crane, opposed by Deputy Mayor Decker. Motion Carried.

Mr. Jaynes stood up and thanked those that supported him and thanked Deputy Mayor Decker, stating that would be the only person he’ll be thanking.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 21, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on September 21, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present (7:45)
Trustee Tomassi – Absent ;Supt. of Public Works
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present (7:45); Municipal Worker Wheaton – Present

Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Robert Harrison (404 Speedway), Jason Edsall (500 Speedway), Cynthia Emerson (110 Brooklyn Terrace).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. He noted that if comments were in regards to the current proceedings involving Timothy Jaynes, that the Board could not respond, but welcomed any comments.

Larry Teeter – Questioned how water is filled and why the tank was running over. Mr. Teeter expressed to the Board that they questioned a $400 bill that was never followed up on by Mr. Jaynes, but will suspend Mr. Jaynes and cost the Village residents money; and called the Mayor an embarrassment to the Village. Questioned how much the Tim Jaynes hearing is costing the Village. Mayor Pierce said the Board does not know at this time and will let him know when it is completed.

Darwin Terry – Questioned the referendum procedures and why there wasn’t a referendum on the new fire department rescue truck. Clerk Pierce explained procedures regarding a referendum. Mr. Terry commented that the swimming pool filling policy; agreeing that it is a good policy to have it just be the fire department members being allowed to fill their pools, however, it should be published to let everyone know. Stated he has sealed the parking lot and painted the handicap lines with the promise from former Chief Franklin that the Fire Department would burn a pile of wood on a property Mr. Terry purchased on Cotton-Hanlon. Chief Jelliff asked Mr. Terry if it was inside the Village and if this is on a business or residential purposes. Mr. Terry said it was a business; Chief Jelliff stated that New York State law that you can not burn on a business property. Chief Jelliff will give Mr. Terry the copy of the law regarding burning on business property. Questioned how Chief Franklin stated this was okay in the past.

Mr. Robert Harrison – Questioned why the Welcome sign was upside down and rotting away. Questioned if the Zoning has changed that recreation vehicles and utility vehicles must be parked behind the home. He would like to have someone get back to him on the status and what would be done with the sign.

Phyllis Teeter – Questioned if there was a weight limit on the Village streets, Mayor Pierce answered her question and asked Clerk Pierce to send her a copy of the weight limit.

--BI Kibbe submitted open permits to the Board members as well as new building permit forms to help with ISO rating.
--Updated other code enforcement paper work, such as a new form for a monthly report format, door hanger when home owner is not available.
--Discussed new permit plaque and color scheme to know when permits have expired.
--Asked to have a preferred Electrical Inspector list; need to check with Tim Mattison to see if it is okay to include these.
--Discussed a tri-fold brochure on when you need a permit.

Mayor Pierce explained to those in attendance who Bud Kibbe was and that Montour Falls and Odessa are in talks to combine position.

BI Kibbe explained to the Board that he has submitted his resume to Elmira Heights for a full-time position, but will work out with the Village if that does come through.

Calls: 7 Fire and 14 EMS for total of 21
Purchased a new computer tower and UPS so that I am responding would not go down. The Company paid for these items.
Tanker went out for annual maintenance and found that the mounts holding the tank onto the body are rusted out. The truck is 27 years old and would cost $10,000 to fix. The Fire department is looking into the options available with possibly putting the tank on a new chassis. Will report back when more information is available.
Tahoe has been sold and delivered to the Danby Fire Department; the money has been deposited into the Capital reserve.
The Light tower is still having problems; if it continues to happen they will need to replace the computer board.
Explained the change in procedures since the new rescue truck has been in service. Now that the Rescue truck has extrication equipment and 27 have the remainder it is will respond with medical and the equipment need for MVA.
Need to buy five sets of turnout gear. Usually purchase five per year to keep the equipment up to date and in good condition.
Fire Contracts have all gone out.
Annual Firematics Day – Went well.
Worked Motorcross- minor injuries.
NYS LENS Program – Clerk Pierce informed the Board that Senka Insurance does not need to be informed about notifications unless there was an accident that they would need to be involved. Trustee Thoman a
USDA regarding rural development assistance; fund building projects, not a full grant. Mayor Pierce asked Chief Jelliff to ask someone from USDA to attend a meeting.
Trustee Thoman – questioned Chief Jelliff about the trucks sitting and waiting because I am responding stated someone was coming. Chief Jelliff stated that the situation that had occurred that morning; the call was left to Asst. Gerdes who was on the scene and it was his call. Will bring it up at the fire department meeting to get 100% compliance.

Mayor Pierce reported:
Explained that the Village is not paying two superintendents; Mr. Connelly that oversees the water is from Watkins Glen is through Shared Services and Mr. Wheaton is a Municipal Worker.
Mr. Teeter questioned if the water is tested every day; Mr. Wheaton confirmed seven days a week.
Discussed Owen Place paving and correction of the water drain.
Mr. Terry asked about replacing the water pipes instead of paving first. Mayor Pierce stated that there is not money in the water fund to replace these pipes. The paving will help place the water towards the side of the roads there are currently drains.
Mayor Pierce explained that Tom Klaseus from Department of Health saw the large signs that Mr. Jaynes had placed next to several water main shut offs and advised the Village to remove them immediately that the Village should not be advertising water main shut offs.
Clerk Pierce informed the Board that 105 Fowler Place has requested and paid for water service – Mr. Silk was informed previously by Mr. Jaynes that water service would just need to be brought across the street, however when Mr. Connelly looked into it the water main is approximately 222 feet from the end of the line. According to Village law since Mr. Silk is a Village resident the Village will need to provide water service to his residents. Clerk Pierce asked for permission to go forward with the bidding process.

Problems with the oil dipstick; Mayor Pierce informed him to take it to CJ’s Custom to have it checked out.

Mr. Teeter asked about the DPW Garage and if there was asbestos present. Mayor Pierce stated that they believed to be some in the ceiling tiles but they had been tested.

Deputy Mayor Decker asked about fixing Maple Avenue, Mayor Pierce stated that Mr. Wheaton needed someone to assist in order to do the work and they are working on that.

Justice Goossen discussed the new format that the Justice will be submitting monthly.
Requested that when an Acting Justice is filling in that a stipend be paid of $50 per court date.

Resolution 24-2009
Motion made by Trustee Thoman to give a stipend of $50 per court day, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Jason Edsall asked the Board if attendance at the Village Board meeting is required, the Mayor stated no it was not required but was nice to have a member there to answer questions that may come up.

Made Board aware that Lyle Goossen has resigned and Lou Cicconi is considering moving from an alternate to regular member.

Mr. Edsall asked about the status of the Strategic Task Force; Clerk Pierce stated that since the Joint Village grant has been applied and made it through the first stage and Brian Williams from SCOPED would be starting pre-lim meetings that would serve the same purpose of the task force.

Mayor Pierce asked the Planning Board members present to look into Mr. Harrison’s inquiry on the Recreational Vehicles being required to be behind the house. The Planning Board stated they would research.

Resolution 25-2009
Motion made by DM Decker, seconded by Trustee Crane to approve additional vouchers for the month of August 2009 in the amount of $13,361.79.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Resolution 26-2009
Motion made by Trustee Crane, seconded by DM Decker to approve vouchers for the month of September 2009 in the amount of $42,881.70.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Clerk Pierce submitted to the Board a letter from the Library President thanking the Board for their assistance in the past and asking for accounting records in a timely manner. Clerk Pierce informed the Board that due to the year end and tax collection there is usually a couple of month lag and President Abraham is new to the Board so has not experienced the backlog. Clerk Pierce assured the Board that the Accounting will be caught up within the week.

Clerk Pierce informed the Board that the Village will be host to the NYS Archives for an indexing minute’s seminar in the beginning of October.

Resolution 27-2009
Motion to accept the minutes of the August 17, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Relocation of Diesel Tank to Municipal Building Update – Diesel tank is now in service and the old one has been removed from the DPW Garage.

Parcel 87.16-2-13.1 donation – Have received the quit claim deed from Attorney Mattison, now need to have Mr. Allen sign paperwork.

New Village signs – Mayor Pierce informed the Board that there are Village residents that want to redo the signs to the entrance of the Village. Board thought that this was a great idea.

Clerk Pierce reported that Agway Energy contacted the Village regarding replacing NYSEG Solutions as a provider, the Board gave permission to research if this would save the Village money or not.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Minutes
NYCOM State Legilatative update
Resignation of Lyle Goossen from the Village Planning Board
Time Warner 2nd Quarter Franchise Breakout
Schuyler Youth Bureau – Thanking the Village for utilizing the program.
Real Property Transfer Report 213 E. Main Street, Pearsall to Johnson
Real Property Transfer Report 311 Speedway to include Bradley Clerk on deed.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 17, 2009, in the Municipal Building Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Municipal Worker Wheaton – Absent

OTHERS IN ATTENDANCE:
County Legislator Thomas Gifford, Ed& Cheryl Bovaird (102 Owen Place), Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Harley Connelly (Village of Watkins Glen).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. Noting that if comments were in regards to the current proceedings involving Timothy Jaynes that the Board could not respond, but welcome any comments.

Sally Hill – Didn’t know why the Village wasn’t informed of Tim Jaynes being let go, has a lot of questions and understands they can’t be answered at this time. Has obtained 180 signatures from Village residents in favor of Tim. Doesn’t understand why the Village residents don’t have a say in how their taxpayer dollars are spent with regards to its employees.
Ed Bovaird – Resident since 1973, served on Planning Board. Embarrassed for the Village after listening to the hearing; stating there is a way to discipline an employee. Also stated that he has heard that the “other side” of the Village has been referred to as “Trailer Trash.” Seems like all the Village cares about is Speedway. Palmer did a good job, Mitch Terry had plowing issues. Has not been happy with the Fire Department; not happy about the Tahoe being used for personal business by past Chief, Fire Department doesn’t do anything for the Village residents. Asked about swimming pool policy. Mayor Pierce stated that the current policy is that only fire department members' pools are to be filled.
Darwin Terry Jr. – Attended the hearing also, doesn’t understand why Tim who has many years of construction behind him has only $250 approval when the Fire Department has $500. Also wanted details behind the purchase of the new Rescue truck with the way the economy is; Asst. Chief Tomassi stated that the Tahoe was being sold to help pay for the purchase of the new Rescue truck and that the old rescue truck is being refurbished to be the line officer truck. Asked about the loan that the Village took out for the Fire Truck. Asst. Tomassi stated that the Fire Department makes payments on the Bond, the Board reaffirmed Asst. Tomassi. Clerk Pierce explained that the Fire Department works off of contracted monies; which Odessa pays a portion of, but so do five other municipalities. This is the only money that the Fire Department has to work with that runs through the Village. Mr. Terry asked for clarification on the $500 signing authority. Clerk Pierce stated that former Chief Franklin requested three years ago that the procurement policy be increased to $500, which the Board approved. Clerk Pierce explained that the DPW department has never requested such a change and that all they would have to do is ask.

County Legislator Thomas Gifford: Representative from Council of Governments; information given on SCOPED finances showing that SCOPED spends more than it takes in. Mr. Gifford and Trustee Tomassi went over budget projections for SCOPED. Council of Governments is looking to take 4-5% of the Sales Tax revenue off the top to fund SCOPED, instead of the Villages, Towns, Schools, etc making a payment into SCOPED. The remaining monies would be split as it has been in the past, 75/25. Trustee Tomassi stated that the percentage is being reviewed. Mr. Gifford explained that the money will not be just handed over; it would be based on performance-based budget.

Mayor Pierce wanted to know about the Town of Cayuta, since they don’t currently participate in the Council of Governments so by funding SCOPED the way it’s being suggested would force Cayuta Township to be involved. Mr. Gifford explained that SCOPED has done a lot for the community and just like Odessa found out, you need to ask what they can do for you.

FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported:
Calls: 12 Fire and 9 EMS for total of 21
Tahoe – West Danby Fire Department has passed a referendum to purchase the Tahoe from OFD for $13,000, need to have the Village declare the Tahoe surplus.

Resolution 21-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Crane to declare the 2005 Chevy Tahoe surplus. Voted “YES” BY Deputy Mayor Decker, Trustees Crane and Thoman, abstention by Trustee Tomassi.
Motion Carried

New Rescue Truck – Slide out tray – need to amend the previous resolution made to include installation fee.

Resolution 55-2008Amended
Motion made by Trustee Tomassi, seconded by Trustee Crane to amend amount $48,990.45 to include $100 installation fee of slide out tray.
Voted “YES” BY ALL Motion Carried

Fire Dept. outing went well.
Hit The Boot -- $2,668.40
Chicken BBQ total is still being worked on, haven’t gotten all the receipts.
New Fence around propane tanks with chain link fence so it’s not combustible like the old picket fence was. The Fire Department will be installing them, supplies should be under $500 and it will be anchored to the concrete pad.
Annual Firematics Day – County rotates it around to each Fire Department. It’s Odessa’s turn this year. It will be held on September 19, it will be a Fire Dept. show and competition for Fire Departments and EMS, hopefully will be taking place at Catharine Park. 9am – Till? Watkins Glen hosted last year.
Hose testing was completed
Physicals were completed
HE-23 & HE-27 were sent out for pump test, and inspected; HE-28 will be next.
NYS LENS Program – Clerk Pierce presented a draft of the procedures for the Fire Department for using the LENS program. Board wanted clarification on the Insurance company portion.

Mr. Connelly went through the re-inspection done by Tom Klaseus from Dept. Of Health.
Need a spare Chlorine pump; suggested a peristaltic pump. Clerk Pierce informed the Board that the chlorine pump that has been purchased in April as backup was put into service so there was not a spare in place.
Signal for the pumps not working, can get a straight pump.
Well #1 stuck, need to get it refurbished; spoke to Moody about being able to pull the pump.
Pump out by Carpenters' Pond should be run, heard that Hydrant is not in working condition, will look into that.
Not having chlorinator at Booster Station. Need to have engineers design, need to have an alternator so that both pumps don’t work at the same time. Better to have Chlorine room outside of your electronics.
Water complaint at 319 Speedway – water meter was junked up.
Informed Board that Tom Klaseus and he think that Eric Wheaton is doing a good job and due to his increased responsibilities he should get an increase in pay.

Eric Wheaton:
Youth Bureau worker – Dylan working out well
Brake lines on Dump Truck were replaced, should have been replaced when brakes were replaced.
Fixed a pot hole on Fowler Place, USPS needed it fixed.
Paving was completed on Maple Avenue and on First Street towards College Avenue where the level of the road was dramatically different.
Asked about obtaining Camp Monterey
Rock Piles at the Composting area that need to be removed.
Library – working on correcting Sunflowers hanging over the sidewalk.
Cleaning out garage and found a lot of flammable liquids – would like to store aerosol cans and other flammable liquids. Will obtain quotes.
Re-seed spots where tree’s were removed
Overhead door was fixed, put new casters
Picked up around DPW Garage and rearranged pile of stone.

Deputy Mayor Decker asked when re-seeding will be completed and if the shoulders will be fixed on Maple Avenue where it was paved? Mayor Pierce stated that the areas where there is grass will be re-seeded and the rest will have gravel to fix shoulders.

Trustee Thoman asked that Mr. Wheaton be careful while driving; she received a complaint from a resident; also asked him to be aware of what he’s doing since he is being watched closely due to the current situation.

BI Seager submitted a written report.
Would like to have Bud Kibbe come to the Board meeting.
Mayor Pierce is in talks with Mayor Kelley regarding joint code enforcement.
Clerk Pierce stated that Town of Montour will not be interested at this time in joint code enforcement.

Clerk Pierce explained Justice Goossen is still waiting for NYS Comptroller to inform him of what report he can provide to the Board.

Clerk Pierce explained about Mrs. Darling coming to the Board last month stating the Planning Board had told her it was up to Village. Received the minutes for the June 22nd meeting and found that the Planning Board had given her a list of items to do before approaching the Village Board; one of which was that she needs to speak to her sons and modify her will since in her will the property goes to her sons.

Received a call from Betsy Austin, who forwarded a message from Greg Lisk, a Village resident who has his water license and has offered his assistance to the Village if needed.

Approval of Minutes:
Resolution 22-2009
Motion to accept the minutes of the July 20, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Tomassi. Voted “YES” BY Trustees Crane, Thoman and Tomassi, abstention by Deputy Mayor Decker. Motion Carried.

Time Clocks – Working well. Trustee Thoman asked DM Decker if it was easier to verify timesheets, she said yes it was.

Relocation of Diesel Tank to Municipal Building Update – Waiting for pump that is on backorder, SP Wilson will provide the tank and pump at no charge. Once the pump and tank are set Bouille will come and install the electrical service.

Parcel 87.16-2-13.1 donation – waiting to get a copy of the deed so Attorney Mattison can process a Quitclaim deed.

ISO Classification – The previous inspection is for Building Codes and will only affect insurance on new buildings, this does NOT have anything to do with the ISO Fire Department rating, which is another area. ISO rep suggested taking the nine and asking for a reappraisal when New York State adopts the most recent Building Codes. We can not adopt Federal Building codes to meet this requirement.

Trustee Thoman asked about the Lowes bill – the late fee was removed. She also asked if Twin Tier Landscaping had reimbursed the two residents for their damaged property – Clerk Pierce stated she had spoken to both residents and reimbursement was received.

Trustee Thoman also asked if the Village had heard from Dalrymple’s regarding the water they used while paving County Route 14, Harley stated that if he received the dates they may be able to check on the reports to get a total.

New Water customer request – 105 Fowler Place – Mr. Silk would like to get Village Water and has paid the $400 new service fee.

Appalachian Regional Commission Joint Village Grant – Made it through the first approval stage. Brian Williams from SCOPED looking into starting meeting before approved to get a headstart.

SCOPED – Clerk Pierce spoke with SCOPED and NYS EFC regarding the Water system, they suggested that we correct the old pipes that are in place, we can obtain monies through EFC Revolving Water fund; however we would need to pay for the engineer drawing of what would have to be replaced. Clerk Pierce stated that we have looked for the final water drawings and have not found anything.

Clerk Pierce reported that the Community service youths have painted the hallway, re-mulched around the building.

Resolution 23-2009
Motion to approve vouchers for the month of August 2009, totaling $39,516.05 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Letter from Phyllis & Larry Teeter – Mayor spoke with Mr. Teeter regarding his letter in regards to Tim Jaynes.

CORRESPONDENCE:
Time Warner Cable Programming changes
SCOPED Minutes
Schuyler County Environmental Mgmt Council Agenda/Minutes
NYCOM Across the Table May/April 2009
Schuyler Sales Tax Distribution 2nd Qtr
NY Board of Fire Underwriters – Letter concerning electrical inspections
NYS Public Entities Safety Group 497 Loss Run Report

Trustee Tomassi reported to the Board that Summer Recreation went well; they took advantage of the Youth Bureau program and Cooperative Extension programs. Clerk Pierce asked about a survey and the Board suggested sending it home next year at the end of the program.

Trustee Thoman asked that it be noted that Sally Hill submitted signatures and five letters.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on July 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:56)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:34); 1st Asst. Chief Tomassi – Present (7:34)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen – Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Tim Hicks, Bonnie Scott, Lois Cutton, Rhonda Goossen, Karen Ketchum, Helen Darling, Jack Fowler

Village Informational Meeting – Fowl & Livestock in the Village
Mr. Tim Hicks presented/read a letter from his wife Jenna Hicks regarding the chickens they would like to have in the Village and how things would be cared for (see attached letter).
Mrs. Goossen in favor of chickens and brought the fact that Leeland Drake used to have turkeys when he lived on Merchant Avenue.
Mr. Fowler questioned if there wasn’t an agricultural law conflict.
Trustee Tomassi expressed concern for attracting Coy-dogs into the Village.
Mrs. Scott referenced her and Mr. Scott’s letter to the Board (see attached), regarding what this will open up as far as the Village is concerned, also cited the websites she researched that do allow chickens. Needs to be regulated in case the next person is not as prepared with a plan like the Hicks are putting in place.
Mayor Pierce stated that handling on a case-by-case basis will be difficult and this is a Village, not the Country and we need to consider our neighbors. This is a whole Village decision.

BI Seager suggested turning it over to the Planning Board and have them research with other municipalities and come up with a plan on how to proceed. Mayor Pierce questioned who would enforce, and the fine structure.
Trustee Crane said that everyone in the Village should have a say and this is an opportunity to have the Village residents' input.

Mr. Hicks -- wants to follow the 1936 ordinance that the chickens would not be a nuisance. Trustee Tomassi stated that Mr. Hicks has a thought-out plan, but the next person may not and the Village needs to have something in place to prepare for that.
Mrs. Scott asked if the Board would make a decision regarding Mr. Hicks and then move forward with research and more formal.
Mayor Pierce asked Clerk Pierce what Attorney Mattison had stated; Clerk Pierce said the Attorney could write up a local law with what was decided upon.
Trustee Thoman doesn’t want to tell the Village residents what they can and can’t do with their property, also doesn’t think that it will become an issue where everyone will want chickens/goats.
Mayor Pierce asked Mr. Hicks to wait one week before obtaining the chickens and he would contact them and let everyone know in the next Odessafile article what will occur going forward.

Motion made by Mayor Pierce to enter Executive session regarding personnel issues at 7:58pm.

Tahoe – Hasn’t been sold, there is one local department seriously looking at purchasing it.

Cell phones have all been upgraded on the new two-year plan with Verizon Wireless.

Would like to set up a class to train everyone on the Public Access Defibrillator. Chief will work with Clerk Pierce to find a Saturday morning. Board asked that a call be placed to Boy Scouts and those that use the room regularly with the option to train on the machine.

New Rescue Truck – Slide-out tray that was previously approved has been ordered; it is a custom-built tray.

Poured concrete for the new diesel tank, the total cost was $187.00; original quote was $363, so the Fire Department saved money.

Pump testing started last week. This is required annually; tanker is next to go.

Tanker Truck had mechanical problem on a mutual aid call; new fan wires had to be installed.

Clerk Pierce reported that the Town of Catharine has closed on 5182 Park Road in Odessa – Need a motion to allow the move of the Village Court to this location due to space constraints and to continue shared services.

Resolution 11-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to allow the Village Court to be held at 5182 Park Road in Odessa, due to space constraints and to continue shared services with the Town of Catharine.
Voted “YES” BY ALL Motion Carried

Clerk Pierce stated that the Village is eligible for the Judge Court Assistance Program (JCAP) Grant to remodel the property they purchased. The Village and the Town or eligible for $30,000 each, that doesn’t require a match.

Resolution 12-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to apply for the Judge Court Assistance Program (JCAP) Grant and to allow Mayor Pierce authority to sign all documents associated with the moving forward with Grant.
Voted “YES” BY ALL Motion Carried

Clerk Pierce discussed the reporting changes of the Justice Report and what the Justice is and is not allowed to report. Justice Goossen is looking into what report he can provide to the Board.

Resolution 13-2009
Motion made by Trustee Thoman to approve the June 2009 Justice report pending verification on how to correctly report, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

BI Seager read his report to the Village Board
Received a complaint regarding Thomas Ryan Property on Church Street regarding grass.
Questioned the Board after reading the minutes why he was not called about the Evans bushes and wondered why DPW was involved. Trustee Thoman stated she had spoken to them, but agreed that he should have been given a heads-up.
Submitted his resignation effective September 1, 2009 due to retiring to the Florida Area.

Resolution 14-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Building Inspector Seager’s resignation effective September 1, 2009.
Voted “YES” BY ALL Motion Carried

Bud Kibbe will help with the transition in whatever the Board decides to do moving forward.
The Board members thanked BI Seager for his service to the Village and wished him the best of luck in his retirement.

Mrs. Helen Darling asked what the next step was as far as donating her property. Mayor Pierce asked if the Planning Board had been in contact with her and she stated no, that she was told to come back to the Village Board for approval. Mayor Pierce stated the Board had not been given an update since the June Board meeting.

Read Meters
Milling completed on Maple Avenue, first part of paving has also been completed, had to stop due to rain. Hopefully within the next two weeks it will be completed.
Attended the County Highway Meeting
Paved Lower Foots Hill Road.
Submitted pictures of the paving and the DPW Barns.
Placed top soil in areas where trees had been removed.
Hydrant on Mitchell Hollow has been fixed. Clerk Pierce asked if the Fire Dept. had been informed it was up, Supt. Jaynes stated he called Chief Jelliff.
Brakes and rotors have been replaced on dump truck.
Owen Place drainage and road repair, quotes received for work. Chemung Supply who reported at $1958 verbally now has two quotes of $1,952.54 and $2,092.94 depending on the size of drains. Johnny’s Wholesale Inc. submitted two different quotes for the job for $1,250.24 and $2,170.10. Supt. Jaynes stated that the cost of concrete is not included and he does not have a price. Mayor Pierce questioned why Johnny’s Wholesale item list is different than that of Chemung Supply. Trustee Thoman questioned why, if we requested a quote for the same job that you do not obtain the same quantities and information. Mayor Pierce asked where the Seneca Supply quote was and Supt. Jaynes stated he had not received one. The Board tabled the drainage pending clarification in quotes from suppliers.

Fire Chief Jelliff asked when the DPW department started taking responsibility for the Fire Department's Flags. Supt. Jaynes stated he has always lowered them when U.S. Flag was to be lowered. Chief Jelliff asked if he had been informed that the EMS/OFD flags were the Fire Dept. property. Supt. Jaynes stated he did not, Chief Jelliff stated he had from Mr. Wheaton and Clerk Pierce. Supt. Jaynes stated that they were ripped and torn. Chief Jelliff stated he could have called and asked to remove flags, instead of taking it upon himself. Supt. Jaynes stated he did not have the Chief’s number. Chief Jelliff pointed out he had just stated he called him about the hydrant repair. Chief Jelliff requested it be in the minutes that from this point forward Supt. Jaynes contact him directly and not to speak to the other members of fire department regarding business matters.

Trustee Thoman asked if Dalrymple’s had been contacted regarding the water usage from paving County Route 14. Supt. Jaynes stated no he had not had a chance to contact them.

Resolution 15-2009
Motion to approve additional vouchers for the month of May 2009, totaling $11,500.23 made by Trustee Crane seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 16-2009
Motion to approve vouchers for the month of June 2009, totaling $23,171.99 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Trustee Thoman asked if the two Village residents had been reimbursed for the damage from the tree company. Clerk Pierce stated that the check for Twin Tiers Landscaping would be held until she had confirmed with Mrs. Decker and Mrs. Crainey.

Mayor Pierce questioned Supt. Jaynes about what was purchased on the Lowe’s bill. Trustee Thoman questioned why there was a late fee, and asked if we could have it waived. Clerk Pierce will check.

Resolution 17-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve an additional payroll on August 7th to accommodate the summer recreation program.
Voted “YES” BY ALL Motion Carried.

LENS Program to check licenses has been set up, after discussion regarding who should be included in the program; the Board would like to write up a policy for the program.

Representative from Odessa,Ukraine will be here on September 13th and would like to meet the Mayor, Board and local citizens.

Approval of Minutes:
Resolution 18-2009
Motion to accept the minutes of the June 15, 2009 Regular Board Meeting, made by Trustee Crane seconded by Trustee Thoman
Voted “YES” BY ALL Motion Carried.

OMCS Fencing and Parking Issue letter received from Supt. Frame regarding what had been done regarding Prospect Street parking.

Time Clocks – Clerk Pierce stated the Time Clock was set up. Board asked that the Time Clock start being used Tuesday and a policy would be set up at the next meeting.

Two Hour Parking on Main Street – Clerk Pierce spoke to Attorney Mattison and he stated that we could amend the Village Traffic law, but the Sheriff and State Police can write tickets based on the State Law since it is located on State Route 224.

Relocation of Diesel Tank to Municipal Building – Tried to contact Shisler's Electric out of Ithaca at least three to four times and have not received a quote. Also tried to contact Beavers Petroleum with no response. Bouille’s quote is for $1,250 and the Board and Fire department agreed to a 75/25 split.

Resolution 19-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to accept Bouille Electric’s quote of $1,250 to install electric for the Diesel pump, cost to be split 75/25 between the Fire Department and the buildings account.
Voted “YES” BY ALL Motion Carried.

Michael Allen, who owns a parcel off Main Street located near the Pedestrian Bridge, parcel number 87.16-2-13.1, would like to donate the land to the Village.

Resolution 20-2009
Motion made by Trustee Crane, seconded by Trustee Tomassi to approve the donation of parcel number 87.16-2-13.1 to the Village from Michael Allen.
Voted “YES” BY ALL Motion Carried.

Community Room Application – Catharine Democratic Caucus 8/6/09 7-9PM – APPROVED.

Odessa Fire Department 100 Year Anniversary – Parade & “Old Home Days”
Clerk Pierce explained that she and Deputy Clerk Collins were talking about doing a “mini” version of the Old Home Days to have a Fireman’s Parade to celebrate the 100 Year Anniversary. With the okay from the Fire Department and the Village Board we would like to start a committee. Official 100 year anniversary date is 5/10/1910.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Franchise Fees 1st Qtr 2009
SCOPED Minutes
OMCS Letter – Notification of newly elected officials.
Sheen Housing Letter
NYS Archives – Thanking for allowing use of the Municipal Building.
NYS Public Service Commission

Trustee Tomassi asked if all the Neopost leasing equipment had been returned. Clerk Pierce confirmed.

Mayor Pierce made a motion to enter Executive Session to discuss personnel issues at 9:35pm.

Mayor Pierce discussed with Supt. Jaynes the issues that had continued to occur; such as the banking of hours, and unauthorized overtime that was addressed at the last Board meeting.

Mayor Pierce unanimously with the Board determined, due to the recent and continued actions of Supt. Jaynes over the past year, that he be terminated effective immediately.

Supt. Jaynes applauded the Board and thanked them, that this has lifted a great weight off his shoulders.

Trustee Crane informed the Board that while taking Supt. Jaynes to his vehicle he thanked him and the Board for saving him $500. Board members questioned what this was pertaining to, Trustee Crane said Supt. Jaynes did not elaborate.

Mayor Pierce and the Board informed DPW Worker Wheaton that Supt. Jaynes was dismissed.

Board relayed that Mr. Wheaton will not move up to Superintendent position and in the interim will report to Mayor Pierce and Trustee Crane in the Mayor’s absence. Mr. Wheaton will increase hours, but will not go over 40 hours per week.

The Board asked Clerk Pierce to contact Village of Watkins Glen for their assistance with shared services with regards to the Water department.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on June 15, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present (7:40)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Absent; Justice Goossen - Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt & Jason Edsall Village Planning Board, Brian Williams SCOPED.

SCOPED: Brian Williams – Discussing ARC Application
Mr. Williams went through the Appalachian Regional Commission (ARC) Grant that is available to help put together a two-village study of Odessa and Burdett similar to, but on a smaller scale than, the Watkins Glen/Montour Falls Survey that was completed back in 2005. Mr. Williams explained this survey would involve the Village residents and give the Board a good feel for what the resident’s wants and needs are. This research will also aid in the grant process for further grants for each Village. This program has helped both Montour Falls and Watkins Glen obtain grant funding due to the research that was made through these documents. The ARC Grant is a 50% match, so each Village will have to fund $7,500. The Village of Burdett has already made their resolution and Mr. Williams has sent the application for review and has been informed that there is a very good chance the grant application would be accepted. This project would not start until summer 2010 into 2011.

RESOLUTION AUTHORIZING
1. SCOPED TO BE LEAD AGENCY FOR AN APPLICATION TO APPALACHIAN REGIONAL COMMISSION (ARC) FOR GRANT FUNDS TO DEVELOP AND IMPLEMENT A COMMERCIAL BUSINESS DISTRICT IMPROVEMENT STRATEGY FOR THE VILLAGES OF BURDETT AND ODESSA; AND
2. COMMITMENT OF MATCHING FUNDS

Whereas, the Village of Odessa is desirous of participating in development and implementation of a Commercial District Improvement Strategy for the Villages of Burdett and Odessa with SCOPED; and

Whereas, the Appalachian Regional Commission's Area Development Program has grant funds available in FY 2010 to fund fifty per cent of the cost of such work, with the balance to be paid by a local match;

1. Schuyler County Partnership for Economic Development will submit an application requesting up to $15,000 for this project, will be the lead agency, and will provide non-cash services related to the grant, including project management services, as well as meeting and office space as needed; and

2. The Village of Odessa commits up to $7,500, as needed, to this project; with the understanding that the application is contingent on the committed involvement and combined cash match of up to $15,000 from the Villages of Burdett and Odessa, and that these funds will be spent only if the grant and project are approved by ARC;

Be it further resolved that the Mayor of the Village of Odessa is authorized to sign the documents necessary to make this application.

Fire Department Report: Chief Jelliff reported;
Reported 23 calls – 12 Fire, 11 EMS

Tahoe – Haven’t sold, have a couple of local departments looking into financing. We may consider posting it on eBay again with more details than were previously reported.

New Rescue Truck is currently in Cortland having the radios installed; hope to have in service after it is returned.

Fire House Funding – FEMA is offering monies for new or modifications on fire department buildings; paperwork has just been made available and will be looking into it to see what is needed for the grant.

Background Checks – Clerk Pierce spoke to Attorney Mattison and he strongly suggested getting this policy in place. Also previously Trustee Thoman asked what the liability is to the Village if something happens. Clerk Pierce explained that according to Attorney Mattison the Village would be held liable for anything that happened. Clerk Pierce explained that this would also give the Fire Department and Village more reliable information for denying someone’s application. Currently it is just an interview of the application made by two members of the Fire Department. As far as the Waiver form, Clerk Pierce is in contact with Phil Barnes to see what waiver form he has for his investigations.

There was a motor vehicle accident with the Pumper and Chief Jelliff's personal vehicle while it was parked. A copy of the accident report was given to the Board. Chief Jelliff said that the accident report revealed some procedures they have instituted for the future. The damage to Chief Jelliff’s car was $1,500; the damage to the Pumper was buffed out by the Fire Department.

Defibrillator cabinet is in and Bryan Chapman is working with the State to work on the program and to come up with the policies that are required to operate a Public Defib.

Fire Contracts are up and will be working with Clerk Pierce to send out new contracts; some of the boundaries are not correct on the Town of Cayuta contract.

Bail out training was last Monday, will have another training for those not available. There has been a SOG put in place.

New member Charlene Herrmann has joined the Fire department and been accepted by the Fire Department, needs Board approval.

Resolution 2-2009
Motion made by Trustee Tomassi and seconded by Deputy Mayor Decker
to approve the membership of Charlene Herrmann.
Voted “YES” BY ALL Motion Carried.

Chief Jelliff asked if there was a Village policy on street closings; there were two incidents where Merchant Avenue was blocked off by the Tree Service Company. Mayor Pierce stated a policy is being put together where the Fire Department and the Sheriff’s office will be notified and will be in effect by the next meeting.

Asst. Chief Tomassi priced out tool boxes for the Brush Truck. Three quotes obtained; Grainger $501.50 made of aluminum, Tool Box $239.99 which is steel and Northern Tool made of aluminum for $329.99. The Fire Department would like to stay with aluminum due to rusting issues in the past.

Resolution 3-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase
Two 36” tool boxes from Northern Tool for $659.98.
Voted “YES” BY ALL Motion Carried.

Asst Chief Tomassi stated that Dana Bailey would donate his time to put in a concrete pad; the supplies would need to be purchased and would cost $363. This is being done to move the diesel tank from the DPW building to the Fire Department due to the new Rescue truck being diesel and the constant issue the Fire department has obtaining gas at the DPW building with the placement of the tank and the fact that it is a hand crank instead of electric. Mayor Pierce asked that three electrical quotes be obtained.

Chief Jelliff stated he spoke to a couple of Code Enforcement employees that said that usually the State adopts the new building codes by the following year but it has not been done yet. Chief Jelliff suggested helping the homeowners; that maybe the Village adopt the National Code and be in compliance. Clerk Pierce will check with ISO to see if this could be done. If this is not done, the Village residents could be facing double premiums.

Resolution 4-2009
Motion made by Trustee Tomassi to approve the May 2009 Justice report submitted by Justice Goossen, seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks. Deputy Mayor Decker stated that Bonnie and Fred Scott have not been contacted by the Hicks and would like to speak with them.

Mayor Pierce asked Mr. DeWalt to contact the Hicks to ask them to speak with the Scotts.

Mayor Pierce asked Clerk Pierce to send notification to the Hicks and Harringtons on Speedway to hold off on obtaining animals until Attorney Mattison can look into further. Mayor Pierce would also like to contact the Public Health office concerning chickens and toy goats in the Village.

Clerk Pierce informed the Village and Planning Board that there is not grant funding for privately owned properties. Mayor Pierce asked Mr. DeWalt to speak to Mrs. Darling about her options if she would like to move forward.

Supt. Jaynes Reported:
Two Stop signs were purchased through Schuyler County Highway.
Town of Catharine hauled the debris from the water breaks; would like to buy the department a sheet pizza. Trustee Thoman stated it is a service the Town of Catharine is providing to the Village since the Village residents pay Town taxes and do not see any services from the Town.
Had Bouille check generator over, need to purchase a new battery for it.
Found five main water shut-offs.
Water Break next to Tompkins Trust will be repaired back to State standards
Worked on Mrs. Franklin’s to locate where the water is coming from. After turning off the Village water around her house, Supt. Jaynes believes it is not a water break that is causing the water problem in Mrs. Franklin’s basement.
Attended a meeting at Camp Monterey. There are not many crews available. Mayor Pierce asked who was in attendance at the meeting in Monterey, and Supt. Jaynes stated several individuals from the County.
Hydrant on Mitchell Hollow is on the list to be fixed.
Owen Place drainage repair status – received a quote from Chemung Supply in the amount of $1,958. Mayor Pierce noted that County Highway Supt. stated it would cost no more than $1,000. The Board asked to get two more quotes, one from Seneca Supply and one from Johnny’s Supply.
Quote for meter reader for hydrants: Jones $1,147.50, EJ Prescott 1,043.25 and Blue Book $3,139.15. Board decided to table this and come up with a policy on third parties drawing water on system.
Paving schedule – Milling on Maple Avenue will start Thursday, paving up to two weeks after.
Update on status of water used by paving company/County – Supt. Jaynes asked Clerk Pierce if a check was received from Dalrymples. No money has been received. Mayor Pierce asked how much water he thinks was drawn off the system; Supt. Jaynes states about 17,500 gallons. Mayor Pierce asks Clerk Pierce to contact the Village of Watkins Glen to see what their policy is on drawing water off of the system. Mayor Pierce also stated he spoke to Tom Klaseus with Dept. Of Health and he stated the Village should have some kind of monitor on the system. Trustee Tomassi questioned if the Village could borrow a meter when one is needed.

Tree Service – All trees and limbs have been completed. Mayor Pierce stated there were issues with the Tree service company this time. Flowers were destroyed and property was damaged due to a hydraulic line being broken on one of the trucks. Supt. Jaynes stated that the grass so far is good. Supt. Jaynes stated that Twin Tiers stated that the Village could deduct the costs due to the Village residents; Trustee Thoman stated that the Tree Service should pay the residents directly and the Village would pay for the service in full. Mayor Pierce asked if Twin Tiers had contacted DEC regarding the spill of hydraulic fluid. Supt. Jaynes assured the Board he had.

Supt. Jaynes stated that he thinks the diesel tank should stay where it is at the DPW barns. Mayor Pierce stated they will review what the best solution is and the cost of relocating.

Back Brakes and Rotors need to be replaced on Dump Truck. Quotes received: Wolfe’s Garage (CR 10) $350, Jimmy Wolfe’s $346.68, CJ’s Custom $481.94, Parmenters $368.

Resolution 5-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to
Accept the quote from Jim Wolfe for $346.68.
Voted “YES” BY ALL Motion Carried

Trustee Crane stated that he was informed that Supt. Jaynes used the Village DPW truck to pull a vehicle out near the Odessa House. The Village Board stated that Village vehicles are not to be used for these purposes and Supt. Jaynes is not to assist during Village time.

Supt. Jaynes stated that he felt that the areas the Board asked him to not mow should be mowed again. The Board asked how much time it was saving and he stated two hours. The Board stated that is a savings along with the gas and those areas can be brush hogged once or twice in the summer.

Mayor Pierce asked about the call about bushes at the Evans property. Supt. Jaynes explained someone complained about not being able to see and he let this individual use the Village cell phone to make the call. This individual did not leave a name or phone number. Supt. Jaynes stated it was Mari VanOrdstrand.

Banking Hours – Clerk Pierce submitted an e-mail from NYCOM stating that if banking hours are allowed that there needs to be a policy. Mayor Pierce stated that he did not agree to bank hours and that the Twin Tiers Landscaping was informed on three different occasions that they were to work during regular business hours. Mayor Pierce stated that there were at least two days that Supt. Jaynes worked over and did not call to get approval. Trustee Thoman stated that the policy is that overtime is to be approved prior to by the Mayor and that he should have called Mayor Pierce. The Board agreed for now that banking hours would be on a case by case and that when able that the time would be taken off during the pay week to prevent overtime. Therefore, if Supt. Jaynes worked over one day, he was to leave that many hours earlier during the remainder of the week.

Trustee Thoman questioned what Supt. Jaynes had purchased at Lowes; he would look into.

Supt. Jaynes stated he had a good conversation with Mrs. Evans regarding the trees. Trustee Thoman also stated that Mrs. Evans said it was a good conversation and there was no tension.

Resolution 6-2009
Motion to approve additional vouchers for the month of May 2009, totaling $51,442.99 made by Trustee Tomassi seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 7-2009
Motion to approve vouchers for the month of June 2009, totaling $56,249.08 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 8-2009
Motion to accept the minutes of the May 18, 2009 Regular Board Meeting with corrections, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
--Policy on working in Village residents' or water customers' homes submitted along with summary of Senka Insurance Letter.
--Submitted copy of letter to OMCS Board members regarding fencing and illegal parking issues. School has put more signage on fence.
--Submitted copy of letter submitted to Bergen regarding tractor trailers and Farm equipment on Village streets.
--Time Clocks – Cost of Time clock is 199.79; Trustee Crane stated you can obtain cards at Sam’s Club. The Board asked Clerk Pierce to write up a policy for the time clock and believe it should go at the Village office.

Resolution 9-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to purchase a Time Clock from Quill for $199.79. Voted “YES” BY ALL Motion Carried.

Two Hour Parking on Main Street has been approved by the NYS DOT and signage has been put in place.

Resolution 10-2009
Motion made by Trustee Tomassi to accept the Notification Policy with marked changes, seconded by Trustee Thoman. Voted “YES” BY ALL Motion Carried.

--Community Room Application – Finger Lakes Chapter NCHA 9/19/09 – APPROVED.
--DPW Cell Phone – Clerk Pierce informed the Board that Eric Wheaton is using his personal phone. Clerk Pierce suggested cancelling the DPW phone that Loren Walp used and lowering the DPW plan accordingly. Board Agreed. Clerk Pierce will cancel.
--Clerk Pierce discussed application to obtain a worker through the Schuyler County Youth Bureau for the summer. Meeting with the Youth Bureau later in the month.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on May 18, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:45pm)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:45pm); 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen - Present
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt, Village Planning Board, Rhonda Goossen & Helen Darling.

PUBLIC:
Helen Darling stated she would like to make a skate park and basketball court for the kids in the Village on the property located on the corner of Church and Speedway. Stephen DeWalt and Clerk Pierce verified that it was zoned “X” and there was no restrictions on what was placed there. Mrs. Darling stated that while speaking to Watkins Mayor Judy Phillips she informed Mrs. Darling that the Village would be able to give advice and ideas on grant funding available. Trustee Tomassi mentioned the Kaboom Grant, and asked Clerk Pierce to obtain the contact information. Trustee Thoman informed Mrs. Darling to speak with Pat Hastings since she was the head of the Watkins Skate Park. Mrs. Darling also informed the Board that her mailbox was knocked over during a school dance; the State Police came and took a report. Mrs. Darling also thanked the Fire Department for their assistance and quick response for her son Jody.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Reported 29 calls
Tahoe – Placed on Craigslist for three weeks with no hits, placed on Ebay and got some response but not the $15,000. Deciding to relist with more information.

New Rescue Truck will be here on Friday AM. Need to revise resolution 72-2008.
Resolution 100-2008
Motion to revise Resolution 72-2008 from 2/17/09 to reflect change in interest rate from 3.25% to 3% made by Trustee Tomassi and seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Harrisburg Trip was successful, purchased small equipment that the department needed.

Created a new box for 25 so that members don’t need to walk on equipment while in the back of the truck.

Background checks – Met with Attorney Mattison; he would make up a waiver form for $300 and the membership would be willing to pay half of the cost. Trustee Tomassi would like to see if we can obtain a waiver form and create it ourselves. Trustee Thoman doesn’t see a need for background checks and wants to find out what the Village’s liability is if something happens. Trustee Tomassi stated we can sign up for DMV LENS program to keep up on license checks. The Board asked Chief Jelliff to draw up criteria for background checks.

Resolution 101-2008
Motion made by Trustee Tomassi and seconded by Trustee Thoman
to approve the membership of Mike Hynes.
Voted “YES” BY ALL Motion Carried.

BUILDING INSPECTOR:
BI Seager –reported he had placed 104 Merchant as uninhabitable; later after Mr. Terry had cleaned up the property he rescinded but continues to keep an eye on the property.
Parmenters was re-inspected.
Hayes re-inspection will be this week
VTO received certified letter and will re-inspect in a week.
Re-established Shawn Crane’s building permit and will follow up with Brad Clark on the electrical inspection for his garage.
DPW asked that BI Seager look at 139 Coddington Place due to complaints received from neighbors.

Resolution 102-2008
Motion made by Trustee Tomassi to approve the April 2009 Justice report submitted by Justice Lewis, seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried

Justice Goossen reported:
--Reviewed a letter regarding a parking ticket that was dismissed.
--Thanked the Village Clerk and the Justice Clerk for their help during the setup of the new Justice.
--Relocation of Court – still being talked about; the Board agreed that the Village should try to obtain a grant with the Town if they do relocate.
--Waiting for Town of Hector’s approval of Acting Justice Dale Jaynes.

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks.

DPW REPORT:
Supt. Jaynes Reported:
Pumps at Booster station are both leaking, need to look into replacing the pumps.
Dump truck front brakes were replaced. Need to replace back brakes too.
Hosted First Aid Class at the Municipal Building – had 30-40 people.
Placed storm drain markers on drains with the Boy Scouts.
Greg Mathews went over Owen Place drainage problem with Supt. Jaynes; Mathews said with the County’s assistance it shouldn’t cost more than $1,000.
Resolution 103-2008
Motion to approve drainage work on Owen Place and total cost not to exceed $1,000 made by Trustee Crane, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Highway Supt. Mathews also reviewed the parking issue on Mitchell Hollow and Speedway and his suggestion was to grade it back to make room for parking or more law enforcement.
Pavement approval for Blades to pave selected streets. Trustee Tomassi asked if Maple Street from Church to Merchant should be milled down to start fresh and do it correctly. Supt. Jaynes agreed and would look into prices.

Resolution 104-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Blades quote of $19,715 for paving of selected Village Streets.
Voted “YES” BY ALL Motion Carried

Trustee Tomassi asked about County using hydrants. Supt. Jaynes explained that County was using it for paving being done on County Route 14. Mayor Pierce asked if he is having them keep track of how many gallons they're pulling off our system for billing purposes and for audit purposes since the Auditors compare produced and used gallons. Supt. Jaynes stated he spoke to Rodney Jaynes at the County and that they would be billing for the water pulled. Trustee Tomassi asked if Supt. Jaynes had contacted the Fire Department to let them know that the hydrant system was being used. Supt. Jaynes stated no, Trustee Tomassi asked that the Fire Department be informed. The Board discussed getting a meter to place on hydrants for proper billing and asked Supt. Jaynes to obtain prices. The Board also asked that a Notification Policy be set up so everyone that needs to be notified will.

Trustee Thoman questioned charge on cell bill for Supt. Jaynes, he didn’t realize it charged for the service and Clerk Pierce had since removed it.

Mayor Pierce went over the mowing that is being done by DPW and came up with the following mowing adjustments:
Mitchell Hollow and Speedway will be brush hogged when needed, does not need to be mowed regularly.
Area around Pump House on Merchant will only be mowed around the facility itself, not the whole property.
The road to the fenced-in wells near the Collins pond will not be mowed regularly.
The fenced wells that are near the Collins pond will only be mowed directly around the fenced area.
Requested that the Municipal Building be mowed/weeded later on Friday since the Fire Department has many members around the building on Friday morning.

Municipal Worker Wheaton made a suggestion that the DPW be allowed to purchase Breakaway vests. The ones the DPW currently has are solid and would make it hard to get out of if it was to get caught in the wood chipper. Clerk Pierce will ask Chief Jelliff since they just purchased these vests at the Tradeshow.

Resolution 105-2008
Motion to approve additional vouchers for the month of April 2009, totaling $5,822.54 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Resolution 106-2008
Motion to approve vouchers for the month of May 2009, totaling $101,830.72 made by Trustee Thoman seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Asked for Newsletter Items: Mulch, Newsletter distribution, DPW Phone change, Rummage sales, picking up after dog, rabies clinic and spayed or neuter clinics.

The Odessafile has invited the Village Board to the Top Drawer 24 party on May 27th.

Approval of Minutes:
Resolution 107-2008
Motion to accept the minutes of the April 20, 2009 Regular Board Meeting made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

Resolution 108-2008
Motion to accept the minutes of the May 4, 2009 Special Board meeting, made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
ISO Update – Insurance Rating – Discussed with BI Seager need to get training hours updated. Also need to get form they would like the Village to use.
Time Clocks – ranges from $300-$500, Board would like a simpler version. Trustee Crane stated they just purchased one at Sam’s Club and will look into cost.
Research of MacDowell water line Ownership – Clerk Pierce has reported that Kay has been looking at the minutes and has found minutes referencing repairs but no letter stating whose responsibility the lines are.

NEW BUSINESS:
Mobile Work Crew – Need to have Tim have a job description in order to request.
Community Room Application – Betty LaRow 7/11 1-4pm Baby Shower – APPROVED.

MAYOR:
Meeting with SCOPED on Wednesday at 4pm.
Received a letter from a resident about a couple of lawns, Mayor Pierce has passed information onto BI Seager.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Empire Video Channel listing
SCOPED Minutes
NYMIRE Letter regarding Boiler Inspection Fees
Across the Table November/December 2008
Real Property Transfer –129 Coddington Place – John Laughlin to Eric Evans
Real Property Transfer – 508 Church Street – Eddy to Kuhlman

TRUSTEE COMMENTS:
Trustee Tomassi explained that the Summer Recreation Program will be held on July 6 through August 7th.

Trustee Tomassi explained that the Strategic Planning Team was still meeting and developing a plan on improving the Village of Odessa.

The following are the minutes of the Odessa Village Board's Special Emergency Meeting held on May 4, 2009, in the Municipal Building Community Room.

The Special Emergency Board Meeting of the Board of Trustee was held on May 4, 2009 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

DPW:
Laborer Position:
The Board discussed the Laborer position and the following motion was made.

Resolution 98-2008
Motion made by Trustee Tomassi to hire Eric Wheaton for 20 hours per week at a wage of $8.50 to increase to $8.75 pending a three-month probation period.
Voted “YES” BY ALL Motion Carried

Mayor Pierce informed the Board that he had encountered issues with Mr. Hyer on Owen Place. Mayor Pierce informed the Board that Supt. Jaynes placed the sand bags at Mr. Hyer's property to divert water from his stairs, and the following day Mr. Hyer proceeded to use vulgarities toward Supt. Jaynes in telling him what he could do with the sand bags. Mayor Pierce explained he had stopped at Mr. Hyer's with Trustee Crane while it was raining and the little trench Supt. Jaynes dug is diverting the water and that he spoke with Mr. Hyer over the phone regarding his conversation with Supt. Jaynes. Mayor Pierce would like to have Highway Supt. Mathews come up to meet with him and Supt. Jaynes to advise the Village how to correct the road. The Board also asked Clerk Pierce to note the incident with Mr. Hyer and to update the Village Attorney.

Neopost: Trustee Tomassi explained to the Board about the costs associated with the Postage meter. The total cost to terminate early from our contract from Neopost is $1000.

Resolution 99-2008
Motion made by Trustee Thoman, seconded by DM Decker to terminate the Neopost Postage Meter contract effective immediately for a cost of $1000.
Voted “YES” BY ALL Motion Carried

Trustee Thoman asked that Motions or approval not be made via e-mail. If an approval is needed for a purchase, each Board member must be contacted personally. E-mail is okay to use for meeting notices, minutes or general information.

Mayor Pierce called for Executive Session at 7:08PM to discuss personnel issues.

Trustee Thoman asked if there have been problems with the water due to her water being really black.

Trustee Crane stated he has had to replace his filter twice in a month and a half.

Trustee Thoman brought up the possible purchase of a time clock for the Village. Clerk Pierce will check Quill and Staples and Trustee Crane will see where Parmenter’s purchased their new one.

The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 20, 2009, in the Municipal Building Community Room.

The Organizational Board Meeting of the Board of Trustee was held on April 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

OTHERS IN ATTENDANCE:
Kelsey Jones of SCOPED, Steven DeWalt of the Village Planning Board, Althea Carpenter, Mary Wolfe, Dale & Linda Jaynes, Harry, Jacob, Rhonda and Ron Goossen, Charles Haeffner of The Odessafile

Swearing In Ceremony:
Mrs. Mary Wolfe swore in Mayor Keith Pierce
Mayor Keith Pierce swore in Trustee Crane and Trustee Thoman
Mr. Dale Jaynes swore in Justice Ronald Goossen

Kelsey Jones – SCOPED:
Mr. Jones presented the grants over the last 9 years and current projects that SCOPED has helped to obtain funding or provided loans for.
Mayor Pierce reviewed with Mr. Jones the last nine years of the Village of Odessa contracts and asked about the procedures for being on the SCOPED Board. Mayor Pierce asked, after reviewing that the Mayor of Watkins Glen has held a position on the Board for the last nine years, why the Villages of Burdett and Odessa have not been on the Board. Mayor Pierce asked Mr. Jones what services that SCOPED can provide to the Village for its $1,000. Mr. Jones reviewed possible grants that the Village could obtain. Mayor Pierce would like Mr. Jones to look into grants for Sidewalks along with a new DPW building, Municipal Building and the Pedestrian Bridge. Mr. Jones stated he would research and get back to the Mayor.

Deputy Mayor – Rita Decker
Clerk-Treasurer – Kristi Pierce
Deputy Clerk-Treasurer – Kay Collins
Acting Village Justice – Dale Jaynes – pending Town of Hector’s approval (Annual)
Zoning & Code Enforcement Officer – Charles Seager III
Health Inspector – Dr. Winkler
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Vacant
Council of Government Representative – Peggy Tomassi

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Monday starting at 7:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

-- Needed to authorize payment of public utilities and justice fees and designate official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk.

Resolution 87-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the above appointments, while leaving the Joint Landfill Commission vacant at this time.
Voted “YES” BY ALL Motion Carried.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
The Freeville Fire Department has two Defibrillators for sale; they are fairly new, the reason behind selling them is they are purchasing a different brand. The one Defib would be for the Public Access that would be mounted in the Municipal Building Community Room and the other would be used for training for the Fire Department or a backup for one of the trucks. The Village would cover the cost of the one for Public access, along with the purchase of a cabinet for it; the other would be covered through the Fire Departments budget. Both would cost $900.

Resolution 88-2008
Motion made by Deputy Mayor Decker to purchase two defibrillators from Freeville Fire Company, one to be used for Public Access with the cost of the Defibrillator and the cabinet not to exceed $600 and one for the Fire Department, seconded by Trustee Thoman. Voted “YES” by Trustee Crane, Tomassi, Thoman and DM Decker, Motion Carried

Tahoe – No bids came in through the Bidding process.
Would like to place it on eBay. Board asked that the Fire Department try posting on Craigslist since it is at no cost.

-- Banquet went great.
-- New Truck chassis is waiting for the body of the truck.
-- Grass fire season – would like to remind everyone no outside burning, possibly a PSA to be done.
-- Background checks – Fire Dept. would like to start full background checks. President MacDougall and Chief Jelliff will be talking to Attorney Mattison on Friday. The Board wanted to know if Attorney Mattison would be charging the Village. Chief Jelliff stated he would ask if there was a charge; if there was, the Fire Department would be responsible for payment. The quotes we received from Private investigators would be $78.

-- DPW Supt. Jaynes asked Chief Jelliff to contact DPW when using large sums of water as it sometimes disturbs the water system.

Mr. DeWalt from the Planning Board informed the Village Board that Mr. & Mrs. Hicks of 410 College Avenue would like to have 2 or 3 chickens, no Roosters, for eggs. The Planning Board informed Mr. & Mrs. Hicks that they needed to obtain neighbors' approval and bring it back to the Village board.

BUILDING INSPECTOR:
BI Seager – Mayor Pierce passed around BI Seager's report.
Trustee Crane made a comment that he has an open permit that is not on the list. Mayor Pierce, being the liaison, will talk to BI Seager regarding the list of permits.

DPW REPORT:
Supt. Jaynes Reported:
-- Village of Montour Falls borrowed the Trench box.
-- Town of Montour has helped the Village twice due to being down a laborer.
-- Flushed Hydrants
-- Started Summer Mowing
-- 1st Aid/CPR class being held this week, hosted at the Odessa Municipal Building
-- Need Chlorine pump; total cost is $847.97 through BlueBook water supply.

Resolution 89-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase a chlorine pump not to exceed $847.97, Clerk Pierce must check State Bid prior to purchasing from BlueBook Water Supplier. Voted “YES” BY ALL Motion Carried.

Discussed Paving bid from Blades, which was $27,300. County Highway Supt. Mathews advised Supt. Jaynes to wait for oil prices to come down.

New Driveway approval for Leopold on Hanlon Drive. Board suggested sending a letter to the contractors in the area of what is required.

4/2 at 3am received a call from Franklins on Owen Place for water in basement, resolved issue.

Received quotes from States Farms and Cookie’s Construction for removal of all the debris from the water breaks that is at the DPW Garage. Quotes were $585 and $420, respectively. Mayor Pierce suggested that Supt. Jaynes use the Bobcat and dump truck to remove the debris to save money.
Mr. DeWalt mentioned to Tim back on April 16th that kids from 104 Merchant were climbing on the chipper and wondered whose liability that would be if someone were to get hurt. Clerk Pierce will check with Senka’s to find out.

Resolution 90-2008
Motion to approve additional vouchers for the month of March 2009 totaling $43,076.65 made by Trustee Tomassi, seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 91-2008
Motion to approve vouchers for the month of April 2009 totaling $6,720.80 made by Trustee Thoman, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 92-2008
Motion to accept the minutes of the March 16, 2009 Tentative Budget Public Hearing made by Trustee Tomassi, seconded by Trustee Thoman.
Voted “YES” BY: Trustee Thoman, Tomassi and DM Decker.,
abstention by Trustee Crane Motion Carried

Resolution 93-2008
Motion to accept the minutes of the March 16, 2009 Regular Board meeting made by Trustee Thoman, seconded by DM Decker.
Voted “YES” BY: Trustee Tomassi, Thoman and DM Decker,
abstention by Trustee Crane. Motion Carried

Resolution 94-2008
Motion to accept the minutes of the March 30, 2009 Special Board meeting, made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Crane and DM Decker. Motion Carried

Resolution 95-2008
Motion made by Trustee Thoman to approve the March 2009 Justice report submitted by Justice Lewis, seconded by Trustee Carne.
Voted “YES” BY ALL Motion Carried

Justice Goossen discussed with the Board the possibility of the Town moving its court to Catharine Park. If this were to happen and if the Village would want to continue joint courts, then the Village Board will have to pass a resolution to hold Court outside of the Village limits.
Starting May 1st Court will be held on Mondays from 11am to 1pm.
Justice Goossen will try to attend meetings as his schedule allows.

Ceiling Repairs – The Board discussed this and tabled it pending Trustee Tomassi and Clerk Pierce researching Grants and SCOPED possibly having other funding possibilities.

Resolution 96-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to research USDA grant for a DPW Garage, Municipal Building/Fire Department.
Voted “YES” BY ALL Motion Carried

-- Spring Clean up “Odessa Pride Day” – Scheduled for Saturday, May 9th from 8am to 1pm.
-- Community Room Application – Music Men Sundays 1-3pm at least until June – APPROVED.
-- ISO – Village rating for insurance purposes has gone down and we need to act on the items we can.

Resolution 97-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to move forward with coming up with a plan to increase our rating for insurance purposes.

CORRESPONDENCE:
-- Joint Landfill Commission Minutes
-- NYS Public Entities Safety Group 497 Loss Runs
-- NYS Public Entities Safety Group 497 Dividend Notice
-- NYSIF Annual Statement
-- Time Warner Cable Programming changes
-- Schuyler Emergency Mgmt – New Address notice
-- NYSEG Gross Utilities Statement Qtr ending 2/28/09
-- Empire Franchise Fee covering period 6/08-12/09
-- Letter from Senka Agency.
-- Real Property Transfer –506 Church Street, Cindy Ryan Estate to Thomas Ryan

Trustee Thoman called for Executive Session at 9:20PM to discuss personnel issues.

The following are the minutes of the Odessa Village Board's Special Meeting held on March 30, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on March 30, 2009 at 8:00p.m. in the Village Community Room.

Deputy Mayor Decker opened the meeting with the Pledge of Allegiance at 8:00 p.m.

ROLL CALL:
Mayor Austin - Absent Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi – Absent

OTHERS IN ATTENDANCE:
Mr. Donald Hyer – Owen Place – Complaints regarding water running down driveway, stairs and yard from Road. Board discussed possible solutions and stated they would need to look into options, Trustee Pierce stated DPW would put sand bags down to help divert the water for now. Stated someone fell on their steps while going onto the road, and that his wife had mentioned to the Clerk while paying water bill. Clerk Pierce informed the Board that Mayor Austin was made aware and was asked by the Mayor to contact our Attorney to let him know. Clerk Pierce informed the Board when Mrs. Hyer mentioned the fall a name or contact number was never given. Mr. Hyer also mentioned that when his wife contacted the Village earlier in the day she was not greeted professionally.

BUILDING INSPECTOR:
BI Seager reviewed his report with the Board and went over issues the Board was having. The following resulted:
Increase follow ups on Fire Inspections and provide time frames for inspections to be re-inspected.
Increase follow up on Building Permits
BI Seager would like one Board member to be his liaison

Resolution 84-2008
Motion made by Trustee Thoman to have Trustee Pierce to be the liaison between BI Seager and the Board, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

DPW REPORT:
Board discussed with Supt. Jaynes the resignation of Laborer Walp effective April 8th. A letter was left on Clerk Pierce’s desk stating he would not be coming back after vacation. Trustee Thoman asked Clerk Pierce to look into the Labor Laws whether Mr. Walp would be required to work his final day. The Board and Supt. Jaynes discussed making the Laborer position part time.

Resolution 85-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to make the Village’s Laborer position part time.
Voted “YES” BY ALL Motion Carried.

Payroll : When DM Decker is available she will sign off on Clerk Pierce’s timesheet and overall payroll. Mayor Pierce will be allowed to sign off on all others. When DM Decker is not available one of the Trustees will sign off.

Resolution 86-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to add the following signers on the bank accounts, Mayor, Deputy Mayor, Clerk-Treasurer and Deputy Clerk. For signing Payroll check the Deputy Mayor will sign with the Clerk-Treasurer, if Deputy Mayor is absent than Mayor and Deputy Clerk will sign. Payments of invoices will be signed by the Mayor and Clerk-Treasurer.
Voted “YES” BY ALL Motion Carried.

The following are the minutes of the Odessa Village Board's Public Hearing held on March 16, 2009, in the Municipal Building Community Room.

A Public Hearing was held by the Village of Odessa Board of Trustee on March 16, 2009 at 7:00p.m. in the Village Community Room regarding the 2009-2010 Tentative Budget.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Absent
Trustee Tomassi – Present Supt. Jaynes – Absent
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Absent

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 16, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on March 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Present

Resolution 73-2008
Motion made by Trustee Tomassi to accept Frank’s Disposal Recycling Bid at $350 per month for a term of one year, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried

Arborist Bid
Resolution 74-2008
Motion made by Trustee Pierce to accept the bid from Twin Tiers Landscaping in the amount of $3860, seconded by Trustee Tomassi.
Voted “YES” BY ALL. Motion Carried

Trustees requested a letter be sent to Twin Tiers Landscaping stating the need to coordinate schedules with DPW.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
February Calls 26 Total calls- 14 Medical, 12 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Discussion regarding the cost of installing the radios. Chief Jelliff contacted two other vendors. Original quote for 1,017.50from Marty Werzig is lowest.

Resolution 75-2008
Motion made by Trustee Tomassi to purchase the radios needed for the new Rescue Vehicle from Marty Werzig in the amount of $1,017.50, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

At the request of the Board regarding obtaining quotes for the paint and detailing that will need to be completed on the new Rescue vehicle, Chief Jelliff contacted three different companies, none of which responded the request. Chief Jelliff asked the Board to approve the quote from D&T Custom for $1,875.
Resolution 76-2008
Motion made by Trustee Tomassi, seconded by DM Decker to approve D&T Custom to paint and detail the new Rescue vehicle at a cost of $1,875.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Cascade System FEMA Grant – Has been installed and training will be held on Friday.
Bailout Rope bags have been received, still awaiting a part for the bags then training will start and will be placed in service.
Flow Testing was completed and passed.
Banquet is scheduled for April 4th at the Montour Moose
Exhaust Fan has been installed and is working properly.
Harrisburg Trip in May. Chief Jelliff asked permission for two rooms for the Chiefs and any other member that would like to join, also allow meal allowance for the Chiefs only.

Resolution 77-2008
Motion made by Trustee Tomassi to allow for two rooms and meals for the OFD Chiefs for the Harrisburg trip and to allow a Village Vehicle to be taken during the trip, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Chief Jelliff informed the Board that they had a Fire Department member that has been with the Company for 55 years and still remains active. Chief Jelliff asked if it would be possible to a Proclamation be done recognizing Eugene A. Gardiner for his years of Service.

Resolution 78-2008
Motion made by Trustee Tomassi, seconded by DM Decker proclaiming recognition of Eugene A. Gardiner’s 55 years of service to the Village of Odessa and the Odessa Hose & Chemical Company, operating as the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal for an Area Variance was passed without contest on March 4, 2009. Map of Area Variance is on file with the Clerk.

BUILDING INSPECTOR:
No Report Received.
Board requested Clerk Pierce contact BI Seager to set up a meeting to discuss Code Enforcement Area.

DPW REPORT:
Supt. Jaynes reported:
Water Break on Owen Place.
Truck Replacement –Tabled
Discussion was had regarding whether or not the Village needs to count Supt. Jaynes mileage to and from home as a taxable fringe benefit. Clerk Pierce will follow up with Attorney Mattison.
Took Blacktop measurements to go in with County bid.
Fuel Pump replaced on Pickup Truck
Made more Hydrant Flushing signs
Asked about School in Corning for Water information, Board agreed it will be worth it to send Supt. Jaynes and a Clerk.
Presented and reviewed a map of Village and what the DPW department mows during the year.
Placed gas filters on tanks.
Received wood from Collins Sawmill for a new sign for the Village entrance, OMCS will be assisting making the new sign.
Board discussed DPW Walp taking the truck home only during the weekends Supt. Jaynes will be gone and not during the week while Supt. Jaynes is on vacation.
Vacation request for March 23-27.

PLANNING BOARD
Co-Chair DeWalt informed the Board that at the next Planning Board meeting they will be making recommendations as to who the alternate will be. Member Cicconi has offered to be the alternate.

Resolution 79-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Outstanding Taxes – Only one parcel is still unpaid. Eccelston Property on Coddington Road has been sent to the Village Attorney for final notice.

Budget Approval
Resolution 80-2008
Motion to approve the 2009-2010 Budget with no tax increase made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 81-2008
Motion to accept the minutes of the February 17, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Thoman and DM Decker. Motion Carried

Resolution 82-2008
Motion made by Trustee Tomassi to approve the February 2009, seconded by Trustee Pierce. Voted “YES” BY ALL Motion Carried

Building Maint. – Quote received from MRB Group for $10,000 and Hunt Engineers is $3000. After a discussion the Board decided to table until next month.

Resolution 83-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve Thomas Letteer to the Dutton S. Peterson Library.
Voted “YES” BY ALL Motion Carried

Mayor
Mayor Austin requested that DPW contact the Clerk’s office when either employee is out sick, appointments or if an injury has occurred the Clerk’s office should be notified immediately.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYS Public Entities Safety Group 497 Safety Agenda
Dutton S. Peterson letter informing of resignation of Bridget Raymond and approval request for new Trustee Thomas Letteer.
Time Warner Cable Programming changes
Real Property Transfer –105 Fowler Place Goodrich Estate to James Silk

TRUSTEE COMMENTS:
Trustee’s Thanked Mayor Austin for her time and service to the Village.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 17, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on February 17, 2009 at 7:30p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:31 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Absent
Trustee Pierce- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present

OTHERS IN ATTENDANCE:
Donald Hyer of Owen Place & Ronald Goossen of Speedway.

Public:
Mr. Hyer came to the Board meeting to ask if anything can be done about the water that is now running on his steps. This has gotten worse since the first water break on Owen Place. Supt. Jaynes will be looking into again; earlier reading indicated that there was no chlorine so Supt. Jaynes didn’t think it was another water break. Mr. Hyer also commented on how well things have been plowed this year.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
January Calls 24 Total calls- 17 Medical, 7 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Rescue Truck Update – should take two months to deliver. The membership has agreed to put the Tahoe HM-26 out for bid. Proceeds will go into the Capital equipment account. There will be a few extra costs such as radio installation and the slide out tray.

Discussion regarding the cost of installing the radios. Received quote from a vendor on State bid for $547.50 for the radio with a total cost of $ 1,017.50, these are approximate costs since the vendor does not know the setup with the truck yet to estimate labor. Trustee Tomassi requested that the fire department try to get two more quotes.

Discussed quote obtained from D&T custom to do paint and decal installation on new truck for $1,875. Board also requested two more quotes. Asst. Chief Tomassi in the past has spent several days tracking down other vendors with no response. Chief Jelliff stated they would see if they could find an easier way of getting quotes.

Cascade System FEMA Grant – was delivered and Bouille should be in this week to hook the electrical into it.

New members voted in by the membership: Andrew Hill and Corey Vondracek, need approval of the Board.

Resolution 63-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Andrew Hill and Corey Vondracek into the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

State Chief’s Association contacted Odessa Fire Department regarding 2005 State legislation regarding V & T Law which allows fire department members without a CDL to drive the trucks in the Fire Dept. The actual law reads that if the lights and sirens are on then they can drive without a CDL, but when returning from a scene when they are not needed they can not have a non-CDL driver. Many departments were unaware of this and are now writing their Congressman/Assemblyman to correct this. Asst. Chief Tomassi has been in touch with State Senator George Winner office to see what he can do. Also, NYS DMV will also not give tests on non-register vehicles and this would apply to the Fire Departments since Emergency vehicles do not need to be registered, causing another problem on how to get their drivers to meet this requirement. The Fire Department will keep the Board updated.

OSHA Unfunded Mandate: all interior fire fighters must be equipped with 40 feet of bail-out rope. Schuyler County met to combine their efforts to get a better price for the rope which comes with a rope bag that attaches to the air packs, the final cost is $86.88 per bag. The bail-out ropes are only good for one use and all interior firefighters will be trained. The County has purchased extra bail-out rope for training purposes.

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal notice would be held on Wednesday, March 4th at 7pm.

BUILDING INSPECTOR:
Written report received from Building Inspector Seager
Board asked Clerk Pierce to see if the fire inspections have been billed yet.

-- CHIPS money will be down this year.
-- Water Break on Main Street, took four hours to locate.
-- Painted the Well house
-- Received Waste Salt from Cargill
-- Had to get more sand from Odessa Sand and Gravel, this should carry us through the rest of the winter.
-- Lock installed on Community Room Storage door.
-- Started the Water Generator, battery was dead, recharged.
-- Checked Ice built up in water tank.
-- Fixed Guardrail on Cotton Hanlon Road
-- Frozen Hydrant on Mitchell Hollow Road sent a shock through system.
-- Water Break on Owen Place, possible another break, need to continue to monitor.
-- New owner of Floyd Goodrich’s house would like Village water.
-- Need a saw for water breaks.
-- Asked about who’s responsible for the water line on MacDowell Road.
-- Joint Landfill – read portion of minutes. Mayor Austin explained that Roy Craver who was supposed to be here was having surgery so couldn’t be. Trustee Pierce suggested getting another member or possibly the DEC to come and speak about the Landfill.
-- Requested Vacation possibly the 2nd week of March.
-- Discussed Water break policy, changed a portion and will re-submit next month.
-- Paving for 2009 – County is putting plans together to get a better price, Supt. Jaynes will be putting together a plan of what should be done to bring to the Board and Highway Supt. at the County Greg Mathews.
-- Truck Replacement – Supt. Jaynes requested this be held off until August due to Village of Montour Falls looking into a truck that may get a better deal if purchasing two trucks instead of one.
Mayor Austin discussed with Supt. Jaynes about the overtime and how to record it properly due to all the water breaks.
-- Discussion was had regarding Laborer Walp taking the Village Dump Truck home when he is not on water duty. Supt. Jaynes stated he has allowed him to do so. Mayor Austin stated that the fuel expenses are very high and Laborer Walp is only to take it on the weekends he has water duty.
-- Board requested that Supt. Jaynes meet with Clerk Pierce to get budget line items for his department, he is to present his numbers for the next budget workshop which will be March 7th.

Resolution 64-2008
Motion to approve additional vouchers for the month of January 2009, totaling $2,279.24 made by Trustee Tomassi seconded by Trustee Pierce.
Voted “YES” BY ALL. Motion Carried.

Resolution 65-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Submitted request to be placed in drawing for free work zone equipment for DPW through Cornell Local Roads Program. Request approved, drawing to take place the 18th of February.

In Kay Collins' absence, Clerk Pierce submitted request to allow for a morning meeting to obtain information on the history of the Village and to help gather information for the 100th year anniversary of the Odessa Fire Department. The Board approved the meeting.

Approval of Minutes:
Resolution 66-2008
Motion to accept the minutes of the January 20, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Resolution 67-2008
Motion to accept the minutes of the January 23, 2009 Special Board meeting with noted changes by Trustee Tomassi, made by Trustee Pierce seconded by Trustee Tomassi. Voted “YES” BY ALL Motion Carried

Resolution 68-2008
Motion made by Trustee Pierce to approve the December 2008 and the January 2009 Justice Reports, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Election – Clerk Pierce informed the Board that the following individuals had filed petitions and signed the acceptance of the nomination:

Justice: Ronald Goossen, Jeremy Hoffman and Richard Lewis
Trustees: Robin Thoman and Shawn Crane
Mayor: Keith T. Pierce

Posting of the position and those running will be placed in paper two weeks in advance of the election.

Resolution 69-2008
Motion to appoint Tim Hicks of College Avenue to the Schuyler County Planning Commission made by Trustee Tomassi, seconded by Trustee Pierce.
Voted “YES” BY ALL Motion Carried

Resolution 70-2008
Motion to appoint Steven Shaver to the Schuyler County Environmental Council made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Schuyler County Cinderella Softball 3/7/09 11am-1pm -- Approved
Finger Lakes Chapter of NCHA (Iona Tanner) 9/19/09 --Board tabled until March meeting due to use of OFD BBQ pits they would like a copy of the insurance to cover if anything happens while using the BBQ pits.

Discussion regarding the relationship with the Library and the Village after resolution was passed by the Library regarding Village DPW making purchases.

Motion made by Trustee Tomassi and seconded by Trustee Pierce to accept the following resolution made by the Dutton S. Peterson Library on 1/26/09:
The Dutton S. Peterson Memorial Library Board of Trustees authorizes the Village of Odessa to make purchases of up to $100.00 without prior library board approval for the purpose of library maintenance and repair. Purchase receipts or invoice copies will then be supplied to the library board for review. Purchases or estimates more than $100.00 will be submitted for library board approval prior to purchase or project start date.
Voted “YES” BY ALL Motion Carried

Parking on Main Street – Clerk Pierce stated that business owner Maria Eaton had asked if it would be possible to change the parking on Main Street to two hours. The problem started when 113 Main Street was changed to Residential and now renters of those apartments are parking on Main Street and taking away parking spaces from her hair salon. Clerk Pierce contacted State DOT Mr. Griffiths and he stated the Village needed to make the request to the State and an investigation would be opened by the State to research. After discussion the Board agreed to send a letter to the State DOT regarding two-hour parking on Main Street.

Clerk Pierce explained to the Board that a resolution needed to be passed in order for the Fire Department to obtain a Bond for the new Rescue vehicle.

Resolution 72-2008
WHEREAS, the Village Board of the Village of Odessa is charged with the protection of the persons and property within the Village of Odessa from fire, and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa does, from time to time, require the expenditure of monies for tools, equipment, etc., and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa requires the purchase of a new truck, and

WHEREAS, the Village Board of the Village of Odessa, has determined that it is in the best interest of the residents of the Village of Odessa to purchase said truck, all or in part, by the incurring of debt, and
WHEREAS, the Village Board of the Village of Odessa has determined that the purchase of said equipment is best accomplished by the issuance of Statutory Installment Bonds in the amount of $49,000.00.
IT IS HEREBY RESOLVED:
That the Village Mayor of the Village of Odessa shall be authorized to execute any and all necessary documents so that the Village may incur indebtedness by the issuance of Statutory Installment Bonds in amounts not to exceed $49,000.00, to be paid within a term of four (4) years and at an interest rate of three and one-quarter percent (3.25%) per annum for the purchase of a new truck.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Joint Landfill Commission Minutes
-- NYCOM Albany Action 1/21/09
-- NYS Public Entities Safety Group 497 Loss Runs 1/27/09
-- Council on Alcoholism & Addiction of the Finger Lakes
-- Sales Tax Distribution 4th Qtr
-- Friends of Schuyler County Animal Shelter DL-18’s
-- Time Warner Cable Programming changes
-- Time Warner Cable Rate Change letter 1/27/09
-- Real Property Transfer –126 Coddington Place Dudgeon to Pelchar

The following are the minutes of the Odessa Village Board's Special Meeting held on Jan. 23, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on January 23, 2009 at 5:15p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 5:17 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

Resolution 61-2008
Motion made by Trustee Tomassi to approve the amendment on Purchase order for Fire gear to increase to three sets for a total of $3,568.41, seconded by Deputy Mayor Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

Resolution 62-2008
Motion made by Trustee Thoman to amend Resolution 54-2008 to increase Cascade System costs by an additional $1,200 bringing total to $34,747, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

MAYOR: February Board meeting will be held on Tuesday, February 17th due to the President’s Day Holiday.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 5:22pm.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 20, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on January 20, 2009 at 7:30 p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present
Village Attorney Mattison - Present

OTHERS IN ATTENDANCE:
Mike & Tracy Evans, Shawn Crane, Ron Goossen, Jake Goossen, Paul LaRow

Public:
Mr. & Mrs. Evans asked the Board for resolution on what they feel is harassment by the Supt. of DPW Timothy Jaynes. Mrs. Evans stated that Supt. Jaynes has been plowing snow into their 80-year-old hedges and this is why they put the posts in their side and front lawns -- to prevent the hedges and their grass from being destroyed. They stated that Supt. Jaynes seems to purposely plow snow into their hedges and has pushed the posts down with the plow. Mrs. Evans also noted that Supt. Jaynes stopped at their house and harassed their minor son while he was shoveling the driveway. Mayor Austin stated that the matter would be addressed and thanked them for bringing this to the Board's attention.

Motion made by Trustee Tomassi to enter Executive Session to discuss personnel matters at 7:37pm.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
December Calls: 20 Total calls -- 11 Medical, 9 Fire. Fire Department has been doing a great job and has had a great response from the mutual aid that has been requested.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Exhaust Fan – Chief Jelliff stated that approval was needed for the rebuild on the motor for the exhaust fan for the tower.
Resolution 52-2008
Motion made by Deputy Mayor (DM) Decker, seconded by Trustee Tomassi to approve the rebuild of the Exhaust fan in the amount of $1,175.
Voted “YES” by ALL. Motion Carried.

Public Access Defibrillator – On State bid the Public Access Defibrillator is $1,374.75 and the cabinet costs $150. Chief Jelliff requested that the Board possibly budget for this in 09-10 budget. Chief Jelliff would be able to train the OFD members and the Village employees how to run the unit. Clerk Pierce mentioned that Bill Kennedy from Emergency Services suggested asking Wal-Mart for a donation toward the machine. Chief Jelliff stated he would take care of.

Hydrant Research – At the request of the Board, Chief Jelliff talked to the Village of Montour Falls and Watkins Glen water departments and found that National Fire Protection Association (NFPA) has a publication you can purchase on Hydrant maintenance, flow testing and markings. Chief Jelliff stressed that this would be a good investment and would give the Village what it needs to maintain the hydrants.

Resolution 53-2008
Motion made by Trustee Pierce, seconded by Trustee Thoman to purchase NFPA 291 for the Village. Voted “YES” by ALL. Motion Carried.

Building Roof Issue – Pillar on far end of building is now showing movement so much so that the far bay door does not close properly. Clerk Pierce stated she has been trying to get engineers to get a quote, but is not having any luck. MRB Group out of Horseheads has been contacted and will hopefully be here next week to review.
Submitted a Purchase order for a set of fire gear to the Board.- Approved

Sponsoring Sweet Heart Spaghetti Dinner on Valentine’s Day to raise funds to the OFD Relay for Life Cancer Walk.

3rd Asst. Chief Jamie Gerdes has volunteered to be on the Planning Committee that is being put together by the Board.

Cascade System FEMA Grant approved - quote from Safair Inc for $33,547, Fire Department would be responsible for 5% of cost. There still is a portion of the grant money requested that is unused and will be looking into getting additional supplies for the Cascade System to cover remaining grant monies requested.

Resolution 54-2008
Motion made by Trustee Thoman to approve FEMA grant Cascade System for $33,547, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker with an Abstention by Trustee Pierce. Motion Carried.

Replacement of Rescue Truck – Fire Dept. has obtained State Bid from Robert Green Truck out of Rock Hill, NY for a four-door crew cab. The fire department would like to move forward with the purchase and obtain financing through a four-year Bond with Chemung Canal Trust Company. Chief Jelliff stated they are looking into selling the Tahoe to help replenish the Capital Fund, but would like to have the membership's input before moving forward. They will also keep the old Rescue truck as a spare vehicle for the members to use to take to training.

Resolution 55-2008
Motion made by Trustee Thoman, seconded by DM Decker to purchase a new Dodge 3500 quad cab off of State Bid from Robert Green Truck for $48,990.45. Voted “YES” by Trustee Thoman, DM Decker and Mayor Austin with an Abstention by Trustees Pierce and Tomassi. Motion Carried.

Board stated that residents and businesses need to be contacted sooner and if they don’t call within a certain time period, then BI Seager should contact them.

Booster Station fuses blown, had to call an electrician, but purchased fuse reader to be able to check ourselves in the future.

Waste salt has not been available and may need more salt delivered before end of winter if this doesn’t change.

Trying to thaw the sand in the DPW building; may need to purchase more sand if this is not thawed.

Dump Truck Replacement – Clerk Pierce reported that the bonds available for financing a new dump truck would be less than the current annual budget if you went with the lowest State Bid price of $30,840.92.for the Ford F350. Supt. Jaynes stated that the Dump Truck would probably be good for another year if they replaced the manifold. Board tabled until February.

Parmenter Invoice for tires – Supt. Jaynes stated he spoke to Joe Parmenter and the tires he purchased were on State bid and can not change. Mayor Austin stressed the need for Supt. Jaynes to get approval prior to making a purchase over his spending limit.

Resolution 56-2008
Motion to approve additional vouchers for the month of December 2008, totaling $5,334.67 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL. Motion Carried.

Resolution 57-2008
Motion to approve vouchers for the month of January 2009, totaling $10,362.52 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 58-2008
Motion to accept the minutes of the November 17, 2008 Regular Board meeting, made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by Trustee Thoman, Pierce and Mayor Austin, abstention by DM Decker and Trustee Tomassi. Motion Carried.

Resolution 59-2008
Motion to accept the minutes of the December 15, 2008 Regular Board meeting, made by Trustee Pierce seconded by DM Decker.
Voted” YES” by Trustee Pierce, Tomassi, DM Decker and Mayor Austin, abstention by Trustee Thoman. Motion Carried.

The Board discussed abolishing the Village Justice – Trustee Tomassi stated the need to look at the Justice system currently in place. As the Town of Catharine houses the Justice for the Village and uses the same Justice, would there be a benefit to merging this function with the Town of Catharine. Clerk Pierce stated revenue has not met with the expenses incurred the last couple of years. Trustees Thoman, Pierce and DM Decker would like to see the Justice position stay and that with the election maybe they would see a change in the revenue if a new justice was elected.

Election – Clerk Pierce informed the Board that a resolution needed to be passed to approve the election inspectors for the upcoming election.

Resolution 60-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Althea Carpenter and Bonnie Seeley as election inspectors for the election to be held on March 18, 2009. Voted “YES” BY ALL. Motion Carried

NEW BUSINESS:
Clerk Pierce updated the Board with the outstanding taxes as of 1/20/09 is $896.12 which includes only two parcels and both are from the current tax year.

Budget Workshops – Clerk Pierce would like to set dates for Budget Workshops; Board requested an e-mail with available dates.

Melissa Hall – Buck Hill Rd – February 28th 3:30-6:30 – B-day Party
Mike Homer – CR 10 – May 30th – All Day Wedding Reception

ZBA Board – Mike Tomassi – Stated they are waiting to schedule a meeting to review the application request from the Baptist Church for the Area Variance until BI Seager is back from vacation. Clerk Pierce also reported that the information was sent to Attorney Mattison for review.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 10:11pm.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYCOM News December 19, 2008
NYMIR Inspection letter – All clear No Recommendations!
NYMIR Subscriber/Member Capital Distribution
Rural Futures Winter 2008/2009
Build Your Knowledge Water Training Booklet
Nuggets & Nibbles Fall 2008
USDA NY 2008 Progress Report
Time Warner Cable Programming changes
NYS Planning Federation Fall 2008 Issue
Mortgage Tax Distribution 4/1/08-9/30/08
Sydney Place PILOT reimbursement form
NYSEG Gross Utilities Tax Report Qtr ending 11/30/08
Real Property Transfer –106 Hanlon Hall Trust to Kathleen & Blaine Lepold

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 15, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on December 15, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Absent
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi –Present

Moment of Silence: Mayor Austin requested a moment of silence for former Mayor Robert G. Carpenter who passed away on December 2, 2008.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
November Calls 25 Total calls- 12 Medical, 13 Fire

Financials as of 11/30/08: Checking: 26,984.71, Memorial 6,388.78, Foreign Tax 6,274.47, Estate 12,040, Training 335.35, CD 8,255.

OFD Fundraiser Breakfast – made $586. Chief Jelliff informed the Board how much he appreciated the Montour Moose Club since they have helped the Fire Department for several years and really appreciate being able to have the breakfast.

Exhaust Fan Update – Chief Jelliff stated they are looking at a possible different route instead of rebuilding the motor.

Ice Rescue occurred on 12/8, it was a good rescue and the ice rescue team did well, the Ice rescue team has been in place since 1996.

Andrew Yessman has been voted in by the Membership pending Board approval.
Resolution 46-2008
Motion made by Trustee Tomassi, seconded by Deputy Mayor (DM) Decker to approve Andrew Yessman into the Odessa Fire Department.
Voted “YES” by ALL. Motion Carried.

Trustee Pierce asked that the fire department bring a copy of the Fire Departments minutes for the Village’s records.

Trustee Tomassi asked about hydrants and if an issue like Montour had with the house fire and lack of pressure could happen in Odessa.
Supt. Jaynes stated that all hydrants are color coded to mark to state what the pressure is at each one.

Chief Jelliff asked about the responsibility of making sure the hydrants are clear, the hydrant out front of the municipal building had a large amount of snow on and around it that made access to it hard.
Discussion regarding the hydrant on the Tanner’s property was mentioned because there is equipment surrounding it.

BUILDING INSPECTOR:
Building Inspector Seager read his report. (see attached)

Pump House – Ross Valve has made the repair and is working fine.
Dump Truck replacement – waiting on response from State Bid vendors
DPW Mileage logs – Supt. Jaynes turned in both vehicles mileage log.
Camp Monterey worked on Mother’s Garden.
Salt was delivered. Trustee Tomassi asked for a copy of the Cargill bill.
Attended Water School
Replaced reflectors on guardrails
Left front wheel bearing was replaced.
Resident at 401 Church Street had a leak in their water line, however due to the shut off being 18” underground States Farms had to come in and dig up shut off.
Discussed Water Break Procedure – this was discussed with changes to be made, and tabled until next board meeting.
Mayor Austin made inquiries into plowing; asked if there was a procedure in place regarding snow when Supt. is out of town? Mentioned Thanksgiving weekend having to call someone to come in and take care of roads. Mentioned that several complaints have been made about grass being torn up from plows going into lawns.
Dump Truck – A bid summary was submitted to Board members detailing out both State Bid and commercial bids. Trustee Pierce wanted to know if the deposit we have is enough to offset the cost of the truck to keep the annual payment at the same level as the savings the Village has had the last two year. Clerk Pierce stated financing options had not been researched yet since the price for the truck was not known yet. The Board requested that financing options be looked into and tabled until January’s board meeting.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 47-2008
Motion to approve additional vouchers for the month of November 2008, totaling $1,692.11 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL. Motion Carried.

Resolution 48-2008
Motion to approve vouchers for the month of December 2008, totaling $16,842.50 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

JUSTICE
Resolution 49-2008
Motion to accept the November 2008 Justice reports as submitted by Justice Lewis; made by DM Decker seconded by Trustee Pierce.
Voted” YES” by ALL Motion Carried.

OFD Bay Area Ceiling – Clerk Pierce stated the list of bidders OMCS gave do not handle small business/government contracts so research is being done to get three bids.

Audit Procedures – Mayor Austin requested that the procedures that need to be in place per the auditors need to be written up and approved.

Church letter regarding overpayment made to States Farms. Clerk Pierce believes so but will double check, Mayor Austin will check to see if a refund was issued to the Church.

NEW BUSINESS:
Three Year Plan – It was suggested that a committee be established of various individuals from each area of the Village to come up with a three year plan for the Village. Trustee Tomassi and Pierce will be on committee as well as a member of the Odessa Fire Department, DPW and Code Enforcement.

Election:
Resolution 50-2008
Motion made by Trustee Tomassi, seconded by DM Decker to hold the Village Election on Wednesday, March 18th. Voted” YES” by ALL Motion Carried.

Resolution 51-2008
Motion made by Trustee Pierce, seconded by DM Decker to identify the polling place as the Odessa Municipal Building at 300 E. Main Street Odessa and the polling hours as Noon – 9pm on March 18, 2008.
Voted” YES” by ALL Motion Carried.

Trustee Tomassi discussed considering abolishing the Village Justice position. This was tabled until next month after Clerk Pierce can contact NYCOM to see how to handle since the election is near.

CORRESPONDENCE:
SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Time Warner Cable Franchise 3rd Qtr.
Joint Landfill Commission Minutes
NYCOM Across the Table September/October 2008
NYCOM 2008 Summary of Legislation
NYS Public Entities Safety Group 497 Safety Agenda
NYS & Local Retirement Employer Forum October 2008
OMCS News Notes December 2008
Schuyler County Environmental Management Council
NYS Dept. Correction Monterey Community Advisory Brd Mtg Minutes
Real Property Transfer –201 Merchant – HUD to Russell Crainey
Real Property Transfer -405 Merchant – HSBC to Lockwood

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 17, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on November 17, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Absent Trustee Thoman – Present (8:09PM)
Trustee Tomassi – Absent Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi –Present

Zoning Board of Appeals:
Chairman Michael Tomassi reported that the Zoning Board of Appeals approved the variance for 113 East Main Street, this is now listed as Multi Residential and has gone back to BI Seager for Building inspection. The Variance will be publicized in the appropriate paper.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
October Calls 25 Total calls- 15 Medical, 10 Fire

Rescue Truck went for inspection and required new brake lines and brakes. The truck committee is working on possibly getting a crew cab truck with utility box. The truck committee is also looking into trading the Tahoe in which has a current resell value of $15,000-$16,000. The time frame for replacement of the Rescue truck is two to three months.

OFD benefit Chicken BBQ for Bobby Franklin grossed $1,200 and sold out in less than an hour. Proceeds will be going directly to Bobby Franklin

Applying for a grant through the Tobacco Coalition for a Gator Vehicle for off-road rescue calls. This grant is completely funded through the Coalition and would not require a match by the Fire Department.

Discussed 113 East Main – Certificate of Occupancy is being given for the Mill Street side (Apt. 1). The apartment on the left side towards the Hair Salon has some work to be done to bring up to residential code.

Fire Inspections are going slowly, everyone is feeling the crunch of recession and they are working on becoming compliant, but some items are costly and are taking longer to rectify.

Baptist Church – Still working out schedules with Engineer firm out of Rochester will be meeting to discuss plans.

Pump House – Ross Valve is scheduling for the first week of December.
Trench Box – was delivered and is being stored in the DPW shed out of the weather.
Guardrails on Lower Foots Hill – Has been completed.
Dump Truck replacement – waiting on response from State Bid vendors
Handicap Parking – parking spaces have been corrected and signage is in place.
DPW Mileage logs – Supt. Jaynes didn’t realize the Board wanted this monthly, he has a copy of what the County does and will show Clerk Pierce. Mayor Austin stated she would like to see it next month.
Changed oil in trucks, salt spread is in place in the Pickup truck.
Ran pumps at the Pump House and Booster Station, everything went well.
Inspected Water Tank on Texas Hollow Road.
Reported a problem Tompkins Trust Company is having with their water. Their filters are black and preventing water flow. Checked with John Hayes office and they are not having any problems. Tried to check with resident next to bank and no one was home.
Would like to attend a Water class in Waterloo on December 4th.
Resolution 41-2008
Motion to approve training class on December 4th made by Trustee Thoman, seconded by DM Decker. Voted “YES” by ALL. Motion Carried.
Mayor Austin asked if hydrants could be flushed before ground freezes due to not being able to complete in October.

OLD BUSINESS:
Exhaust Fan in Fire Department Bay area – Bouille came and removed the motor and fan, to possibly rebuild. A new motor will cost $800. Bouille will provide a quote prior to work being completed.

OFD Bay Area Ceiling – Clerk Pierce stated that OMCS did not provide a list of engineers until late last week and would be sending out a bid soon.

NEW BUSINESS:
Schuyler County Planning Commission is looking for the Village to find a new representative due to Jeff Greuber not renewing. Mayor Austin requested this be placed in the newsletter going out later this month.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 42-2008
Motion to approve additional vouchers for the month of October 2008, totaling $2,340.24 made by DM Decker seconded by Trustee Thoman.
Voted “YES” BY ALL. Motion Carried.

Resolution 43-2008
Motion to approve vouchers for the month of November 2008, totaling $52,274.31 made by Trustee Thoman seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 44-2008
Motion to accept the minutes of the October 28, 2008 Regular Board meeting, with changes made by Trustee Thoman seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

JUSTICE
Resolution 45-2008
Motion to accept the October 2008 Justice reports as submitted by Justice Lewis; made by Trustee Thoman seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

CORRESPONDENCE:
SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Joint Landfill Commission Minutes
Journal of the Schuyler County Historical Society
Schuyler County Planning Commission

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 28, 2008, in the Municipal Building Community Room.

Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present (8:05PM)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present

Jason Edsall– Planning Board
Teresa Scholtisek – 105 Merchant Ave. resident
Jim Frame, OMCS Superintendent

Jim Frame, OMCS Superintendent:
Mr. Frame discussed the Capital Project that is up for vote on November 24th. This $10 million project will have no property tax impact on district. Most funding will come from State Aid and bonding to be carried by the school for 15 years. Each school will benefit from the project, which if approved will start in spring 2010.

Trustee Pierce asked what the school is doing about the Prospect Street fence repair. Supt. Frame stated that they do not want to close it off because several students use this access to get to and from school. Discussion was had with the Board and Supt. Frame on possible signage that could go up to deter people from parking near/on Prospect and utilizing the student and regular parking lots.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
September Calls: 22 Total calls- 13 Medical, 9 Fire
New members Rebecca Decker and Patrick Rekczis, need Board approval.

Resolution 33-2008
Motion made by Trustee Tomassi, seconded by Trustee Pierce to accept Rebecca Decker and Patrick Rekczis into the Odessa Fire Department.
Voted “YES” by ALL. Motion Carried.

OFD will be holding a benefit Chicken BBQ for Bobby Franklin on Saturday, November 8th.

There will be another benefit on November 22nd held at the Montour Falls Fire Department.

HM-24 is out for service, estimated costs to repair $1,700, looking into truck replacement schedule. There currently is a 15-year replacement policy in place and we have established a truck committee to research options since the Brush Truck will be up for replacement also.

HE-27 had problems with light tower, needed to be repaired because water damage had shorted out the tower.

Bouille Electric is looking at the Exhaust fan motor in the tower. This has not worked for a while and with the trucks running in the winter inside more, there is concern.

Control burn completed on State Route 13 and Oak Hill. The Oak Hill control burn resulted in a minor issue that the insurance company is handling.

Discussion on a CPR class was had by Board and OFD; Chief Jelliff is certified to teach a CPR class.

Trustee Thoman asked what Attorney Mattison had suggested about the letter that was sent to the Fire department and copied to the Village Board regarding former Chief Franklin and if a letter could be sent to Tompkins Trust Company Ithaca office concerning the part that the Odessa office employees played. Attorney Mattison suggested that if a letter were to be sent that it come from the Fire Department since it was sent to them directly.

DPW REPORT:
Supt. Jaynes reported:
-- Booster Station – Bouille fixed the electric components and everything seems to be working correctly.
-- Storm/Culvert Pipe on Owens Place – was corrected and is working properly.
-- Pump House – Clerk Pierce contacted Ross Valve and there is a one-year warranty on all work. The Board signed a Purchase Order to move forward with the work needed.
-- Trench Box –Clerk Pierce contacted Efficiency Production Inc. out of Minnesota; the correct amount for the Trench box is $4,060.

Resolution 23-2008 AMENDED
Motion made by Deputy Mayor (DM) Decker, seconded by Trustee Pierce to amend the purchase of the Trench Box quoted from Efficiency Production Inc with the correct amount of $4,060. Voted “YES” by Trustees Pierce, Thoman, DM Decker and Mayor Austin, opposed by Trustee Tomassi. Motion Carried.

Trustee Tomassi stated she was informed that the County and the other local municipalities do rent trench boxes when needed.

Guardrails on Lower Foots Hill – Road has been graded and guardrail will go up this week, weather permitting. Montour will be flagging.

Discussed Dump Truck replacement – all paperwork submitted to consider Switch-n-Go system is out of budget and not on State Bid. Board advised Supt. Jaynes to look at State Contracts.

Mayor Austin requested that the handicap lines that are painted in front of the building be covered and the handicap signage for the front of building state it is a “Loading/Unloading” zone for handicap access. This is to be done prior to Election Day. Board will discuss future handicap parking for the spring.

Mayor Austin requested to see the DPW Mileage logs for both trucks. Supt. Jaynes stated he had not been doing them due to a conversation with her. Mayor Austin explained that these are required and had told him when originally issued that if he needed more room on the sheet or something changed to bring it to Clerk Pierce for revision. Clerk Pierce explained that the Fire Department does the same for the Tahoe. Clerk Pierce suggested to Supt. Jaynes that as long as he stays in the Village that he doesn’t have to write something every time he gets in the truck, but if he leaves the Village he should write this down. Mayor Austin would like to see his report at the next meeting.

Water Inspection by Tom Klaseus went well. He suggested a Chlorine booster for the booster station.

NYMIR came and did an inspection of buildings, everything looked good, and a report will be submitted by NYMIR.

Weather permitting, DPW will be trimming bushes and trees at the Mothers Garden Point.

Thanks to OFD for notice on control burn on Oak Hill and the water that was going to be used to fill tankers.

Diesel fuel for tank at DPW barns. Off-Road Diesel was placed in the tank on the 16th. Supt. Jaynes flagged driver down since tank was empty, driver asked if it was off-road and Supt. Jaynes stated yes. Clerk Pierce explained to Board that when the tank was originally placed at DPW Barns it was off-road but soon found out that the OFD could not use off-road so Stewart Wilson was contacted and asked to switch to regular diesel and regular diesel has been delivered for the last two years. However, Clerk Pierce was unaware that the signage on the tank still stated Off-road, Stewart Wilson never changed signage. Clerk Pierce contacted Stewart Wilson’s on Saturday when OFD had stated the fuel was red indicating off-road diesel. On Monday signage was removed from tank and Tuesday regular diesel was delivered.

Clerk Pierce Reported:
Resolution 34-2008
Motion to approve additional vouchers for the month of September 2008, totaling $4,909.93 made by DM Decker seconded by Trustee Pierce.
Voted “YES” DM Decker, Trustees Pierce & Tomassi, Abstained by Trustee Thoman. Motion Carried.

Resolution 35-2008
Motion to approve vouchers for the month of October 2008, totaling $18,938.61 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” DM Decker, Trustees Pierce & Tomassi, Abstained by Trustee Thoman. Motion Carried.

Updated Board members on Loren Walp’s back problems that were aggravated again from previous injury dating back to November 2007. Mr. Walp was out on disability from 10/14-10/24. Workers Compensation is involved.

Approval of Minutes:
Resolution 36-2008
Motion to accept the minutes of the September 15, 2008 Regular Board meeting, with changes made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by ALL Motion Carried.

Resolution 37-2008
Motion to accept the minutes of the October 6, 2008 Special Board meeting, with changes made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by ALL Motion Carried.

Resolution 38-2008
Motion to accept the August and September 2008 Justice reports as submitted by Justice Lewis; made by Trustee Tomassi seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

New Water Service Policy – Discussed setting a fee, plus the cost the Village incurred to hire contractor.

Health Officer – Dr. Winkler needs to be installed as the Village Health officer.
Resolution 39-2008
Motion made by Trustee Thoman, seconded by DM Decker to approve the appointment of Dr. Winkler to the position of Health Officer for the Village of Odessa. Voted “YES” by ALL. Motion Carried.

Sidewalks –Mayor Austin explained that Clerk Pierce has received Watkins, Montour Falls and Van-Etten’s sidewalks laws and will work with Attorney Mattison to come up with a combined local law for sidewalks and bring it back to the Board.

Public Access Defibrillator – Clerk Pierce stated that after speaking with Bill Kennedy of Schuyler County Emergency Management we are looking at other grants.

Bus Drivers – College Avenue. Mayor Austin spoke to the supervisor at the bus garage and they do not want to reinstitute the one way on College Avenue and will consider changing their route to Church instead of College if it becomes a problem.

OFD Bay Area Ceiling – Clerk Pierce submitted a quote from Hunt Engineering for their service; it will cost $3,000. After discussion the board decided to put engineering out for bid to follow process of getting at least three quotes.

113-115 East Main Street – Update – Clerk Pierce stated that there will be a public hearing on the Variance for this property on November 11th.

Community Room Applications approved
Peggy Starbuck – 11/15
Peggy Starbuck – 11/22

Clerk Pierce read an e-mail from Sharon Sidle of MacDowell Road asking if they could get Village services since they receive Village Water. The Board stated they would like to but there are many water customers outside the Village and the Village wouldn’t be able to afford the increase.

Baptist Church Parsonage – Clerk Pierce updated Board that Chip Seager and the Church Engineer are working on plan and the Church is planning on attending the Village Planning Board meeting on the 3rd.

Clerk Pierce asked for a motion to close off Mitchell Place between Church Street and College Avenue for the annual Trunk n Treat that the Wesleyan Church holds in conjunction with the Fire Department, DARE officer and Odessa Lions Club.

Resolution 40-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to close Mitchell Place between Church Street and College Avenue from 6-8pm on October 31st.
Voted “YES” by ALL. Motion Carried

-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates.
-- Joint Landfill Commission Minutes
-- The Portal October 2008
-- Nuggets & Nibbles Summer 2008
-- Sales Tax Distribution 3rd Qtr. 2008
-- NYCOM Across the Table July/August 2008
-- NYS Public Entities Safety Group 497 Loss Run 10/8/08
-- NYS Public Entities Safety Group 497 Comp Rates & NY Assessment
-- Dutton Library Fall Newsletter
-- NYSEG Gross Utilities Tax Statement Qtr ending 8/31/08
-- NYS DEC Terrestrial Invasive Species Grant Program
-- NYSIF 2007 Annual Report
-- Real Property Transfer – Church Street/CR 15 A. Learn to Bergen’s
-- Real Property Transfer - 410 College Avenue – Brown to Hicks

Mayor Austin called for Executive Session to discuss a personnel matter at 9:14PM.

The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 6, 2008, in the Municipal Building Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

OTHERS IN ATTENDANCE:
Lou Cicconi, Cindy Emerson, Jason Edsall, Lyle Goossen and Stephen DeWalt – Planning Board

Pump House – Need approval for work to be completed by Ross Valve. Quote is for $2,450.10; however Mayor Austin noted that the quote was from July and asked if price had been confirmed to still be good. Supt. Jaynes stated after discussing with Clerk Pierce, if Watkins Glen was to help with the work they wouldn’t be able to warranty it. Trustee Thoman asked if there was a warranty with Ross Valve. Supt. Jaynes stated he did not know.

Resolution 29-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to approve quote from Ross Valve for work to be completed on the Pump house located on Merchant Avenue for $2,450.10, pending verification that price is still good and Ross Valve will warranty work. Voted “YES” by ALL. Motion Carried

Trench Box – Supt. Jaynes stated that the County does not rent a trench box and he has contacted several other municipalities and they do not rent. Trustee Pierce asked if he had confirmed the quoted price with the Efficiency Production Company. Supt. Jaynes had not. Trustee Pierce explained to Supt. Jaynes that the Trench box was approved pending him obtaining this information and that the Board can not make decisions if they do not have all the pertinent information to make that decision. Supt. Jaynes stated he would follow up on.

Guardrails on Lower Foots Hill – Supt. Jaynes submitted Chemung Supply’s quote for the guardrail work and asked for approval for proposal #1 which was in the amount of $9,198.00. Supt. Jaynes mentioned that DPW and the County had removed the guardrail and that Chemung would be starting work on the 20th so DPW has placed signs and markers on the road to make people aware.

Resolution 30-2008
Motion made by Trustee Tomassi, seconded by DM Decker to approve Chemung Supply proposal #1 in the amount of $9,198 to replace the guardrail on Lower Foots Hill Road. Voted “YES” by ALL. Motion Carried

Sidewalks – Clerk Pierce reported that Bachert Construction quoted $16,000 for the 700 square feet that Supt. Jaynes had projected. Discussion was had with the Village Board and the Planning Board that the sidewalk ordinance should be updated before new sidewalk goes in. Clerk Pierce also informed the Board that Bachert stated due to the weather the sidewalks wouldn’t be able to be completed in 2008. The Board agreed to work on a sidewalk law and plan for sidewalks in the spring.

Striping of Village streets – Trustee Tomassi stated that after speaking with Cornell Cooperative Extension's Local Road expert that the Village would need to conduct studies to show reason to stripe the roads in the Village. The Board also said after streets were marked most of the Village streets were not wide enough for striping. Trustee Tomassi was informed that once striping is done the Village would then be required to maintain it or the Village would be liable if an accident was to occur. Supt. Jaynes stated that he had spoken about the striping before and that it was his understanding that it would slow traffic down. Supt. Jaynes also thought the monies had been budgeted. Mayor Austin explained that the money may have been set aside for use, however if a greater need is found or budgets need to be tightened they are adjusted.

Streets Continued: Trustee Tomassi asked if Supt. Jaynes had researched the laws regarding streets and signage that NYS has in place; Supt. Jaynes stated no. Discussion by the Board and Supt. Jaynes turned to following up and making sure that proper procedure and laws were followed when instituting projects. Trustee Tomassi stated that these contacts and laws she had spoken to and about are available to him. The guardrail supply was brought up that Supt. Jaynes should have contacted the State DOT concerning their box beam supply. Supt. Jaynes then informed Trustee Tomassi that the likelihood of the State DOT letting the Village obtain box beam through them would have been slim. Trustee Tomassi stated there was a good chance before NYS cutbacks. Supt. Jaynes replied to Trustee Tomassi by saying “You should have kept your nose out of it!” Trustee Tomassi asked for clarification, to which Supt. Jaynes repeated his comment.

Trustee Thoman brought to the Board's attention that the earlier resolution for the Chemung Supply job was incorrectly presented by Supt. Jaynes. The quote that Trustee Thoman reviewed gave two proposals; number one included costs if Chemung was to remove and replace the guardrail and proposal two was if the Village removed the original guardrail and Chemung replaced it; also included in the quote was cost for the replacement of post, wiring and hardware that were in addition to the proposals. Supt. Jaynes apologized for not reading more thoroughly. After discussion and calculations made by Trustees Thoman and Pierce, Resolution 30 was amended as follows:
Resolution 30-2008-AMENDED
Motion made by Trustee Pierce, seconded by Trustee Tomassi to amend Resolution 30-2008 to read: approval of quote submitted by Chemung supply to replace the Lower Foots Hill guardrail for a cost of $6,624.25, instead of that previously stated $9,198.
Voted “YES” by ALL. Motion Carried

Village Dump Truck – Supt. Jaynes suggested that due to the CHIPS funds not being used for sidewalks this year that the money can be put towards a new truck for the Village and the Dump truck is in need of replacement. Mayor Austin and the Board agreed to have Supt. Jaynes come up with figures to include the total cost of the truck along with any additional equipment that would be needed and to come to the Board with the completed information by next Board meeting. Trustee Thoman also asked that Clerk Pierce check to see if the Village uses CHIPS funds if the sale of the current truck would need to be applied back to the CHIPS fund. Clerk Pierce will research. Trustee Pierce also requested the full amount so he could research leasing options available to the Village.

CLERK-TREASURER:
Clerk Pierce asked the Board to approve a new lease agreement for a new copier for the Village office. The current lease is up and Eastern Copy has submitted two quotes that are currently on State bid. The option Clerk Pierce would like to go with is the Konica Bizhub 200; the lease amount would be a reduction of $11/month from what is currently being paid.

Resolution 31-2008
Motion made by Trustee Thoman, seconded by Trustee Pierce to lease a Konica Minolta Bizhub 200 Digital Workgroup for $82/month for sixty months.
Voted “YES” by ALL. Motion Carried.

ZONING BOARD OF APPEALS
Clerk Pierce informed the Board that due to the Zoning Board of Appeals being in place that a resolution needed to be passed to Defend and Indemnify the ZBA Board to protect the members of the ZBA from being personally sued.

Resolution 32-2008
Motion made by Trustee Pierce, seconded by DM Decker to Defend and Indemnify the Zoning Board of Appeals. Trustee Thoman and Tomassi abstained due to their spouses being a part of the Zoning Board. Voted “YES” by Trustee Pierce, DM Decker and Mayor Austin. Motion Carried.

COMMENTS:
Planning Board member Goossen asked if there were bid forms that Supt. Jaynes could have to help with his job and the bid process. Mayor Austin explained three quotes are needed for most jobs unless three vendors to complete the job are not found and these must be submitted to the Board for approval.

TRUSTEE COMMENTS:
Trustee Pierce mentioned that a couple of school bus drivers asked if it was possible to re-route traffic like previously to prevent people from parking on College Avenue. This makes it hard for the buses to turn into the school parking lot. Mayor Austin said she would follow up with the bus garage to see what could be done.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 15, 2008, in the Municipal Building Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

OTHERS IN ATTENDANCE:
Lou Cicconi, Cindy Emerson, Jason Edsall and Stephen DeWalt – Planning Board
Bernie MacDougall – Odessa Fire Department
Kathy Wich –Prudential Real Estate
Carol & Wellington Doane – 113-115 Main Street.
Carl States – States Farm & Construction
Rev. Robert Ketchum – 203 College Avenue

Carl States
Discussed with Board members the bills from States Farms and the water install at the Odessa United Methodist Church. Previous new meter fee was $450 and that is what was charged to the Church, States Farms was not aware that with the new Local Water Law 2-2007 that the charge was decreased to $400. States Farms will refund the Church the $50.

Kathy Wich, Carol & Wellington Doane
Kathy Wich representing the Doane’s on the property issues regarding 113-115 Main Street. The Doanes are in the process of selling the property to new owners that would like to completely convert the property to apartments which requires the zoning to be changed from Business to Multi-Residential. Mayor Austin explained that the owners would need to contact the Zoning Board of Appeals and ask for a variance, but did not see a reason that would prevent them from obtaining that variance. Clerk Pierce gave the Doanes and Mrs. Wich the phone numbers for ZBA Chair Michael Tomassi.

DPW REPORT:
Supt. Jaynes reported:
Booster Station – Bouille is waiting on parts.
Pump House – Discussed needing approval for Ross Valve to do the work. Supt. Jaynes stated he would like to speak to Watkins Glen to see if they can assist with changing the seals before approving the Ross Valve.
Storm/Culvert Pipe on Owens Place – work will be started the 16th.
Trench Box – Quote from A.J. Vel. LTD out of Latham is $ 5,200. Efficiency Production Inc out of Minnesota charged $4,285.60.

Resolution 23-2008
Motion made by Trustee Pierce, seconded by Deputy Mayor (DM) Decker to purchase a Trench Box quoted from Efficiency Production Inc in the amount of $4,285.60, pending confirmation that the quote is still in good standing.
Voted “YES” by Trustees Pierce, Thoman, DM Decker and Mayor Austin, opposed by Trustee Tomassi. Motion Carried.

Leaf Bag Update –
Clerk Pierce explained to the Board regarding the miscommunication with the Village of Watkins Glen regarding purchasing the bags with Odessa, Watkins thought Odessa wanted them to donate bags instead of making a joint purchase with them.

Clerk Pierce informed the Village we can purchase ½ a pallet from Dano’s and shipping is including in the price. The Board agreed to purchase ½ a pallet and to allow residents to pick up bags from the Office or DPW Barns.
Resolution 24-2008
Motion made by Trustee Tomassi and seconded by Trustee Thoman to purchase ½ a pallet of leaf bags from Dano’s to hand out to Village residents who show proof of residency. Voted “YES” by ALL. Motion Carried.

Guardrails on Lower Foots Hill – Silverline has not responded to several calls. Supt. Jaynes has been in contact with Chemung Supply to provide a quote to replace guardrails. Trustee Tomassi inquired if Supt. Jaynes had contacted the State DOT for Shared Services. Supt. Jaynes has not. Trustee Tomassi will follow up with the State DOT.

Pedestrian Bridge Update – Supt. Jaynes stated that Silverline can not get the crane into the space where the bridge is located and that they would like to cut the sections and pull it into the stream. Clerk Pierce stated this would have to go through DEC and Army Corps of Engineers with this new plan. Supt. Jaynes stated Schuyler Water and Soil Conservation has been contacted for help.

Discussed Curb plan for Maple East and Merchant Street to help with drainage for this year and next two years including drainage that would need to be added. Dollar figures were not given along with plan; Supt. Jaynes stated they were given at August Board meeting. Clerk Pierce read back quotes from minutes, however Supt. Jaynes stated that it was not accurate number. The Board asked Supt. Jaynes to gather the cost and exactly what was needed to be done and present at next Board meeting.

Mayor Austin stated that she and Trustee Pierce went around Village and stated that certain streets are in need of repair and that they would need to be included. Supt. Jaynes stated that roads would need to be widened. Trustee Tomassi stated that the State has set 20 feet wide for roads but the Village can make their own determination and that in certain areas you would not be able to make as wide as the State regulations

Supt. Jaynes stated that markings on Church, Maple, Speedway, College and Cotton Hanlon have been laid out for striping. No cost figures were given to the Board to approve.

Relayed that a senior citizen had inquired about DPW plowing drives for the elderly. Mayor Austin stated this would create a liability issue.

FIRE DEPARTMENT REPORT: President MacDougall Reported
-- August Calls: 27 Total calls -- 17 Medical, 10 Fire
-- Security Issue – Code has been changed on doors and all doors into the Fire Department side of the building have been locked. There has also been a security box with the keys to the building and Tahoe with a security code access.
-- Fundraisers –Hit the Boot total $4,609.11.
-- FEMA Grant for Tanker denied; still waiting on word on the Cascade system.
-- Pool Filling Guidelines for the Fire Department were given to the Village Board for Reference. (attached to minutes)
-- OMCS Interact will be holding a car wash on 9/27.
-- Trustee Thoman brought up the letter that was sent to the Village Board and the Fire Department. President MacDougall explained that the Fire Department had sent back a letter in response. Clerk Pierce provided a copy of the OFD letter to the Board members. Trustee Thoman suggested that a letter be sent to Tompkins Trust Company in Ithaca to make them aware of what their staff is doing during business hours. Mayor Austin asked Clerk Pierce to check with Attorney Mattison on the issue.
-- Requested that DPW not park the Dump Truck in front of the diesel tank. With the truck parked near the tank it creates a problem for the fire department to fill the bigger trucks. Supt. Jaynes said he would move the truck away from the diesel tank.

BUILDING INSPECTOR:
Mayor Austin let the Board members read BI Seager's report.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 25-2008
Motion to approve additional vouchers for the month of August 2008, totaling $2,238.79 made by DM Decker seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

Resolution 26-2008
Motion to approve vouchers for the month of September 2008, totaling $20,370.65 made by DM Decker seconded by Trustee Thoman.
Voted “YES” by ALL. Motion Carried.

Approval of Minutes:
Resolution 27-2008
Motion to accept the minutes of the August 18, 2008 Regular Board meeting made by Trustee Pierce seconded by DM Decker.
Voted” YES” by ALL Motion Carried.

Handicap Parking – The current striping for the handicap access does not meet regulations, until further options can be completed in the spring. The Board asked Supt. Jaynes to move the handicap parking back to its original location before the November elections.

Discussed the snow flakes and the need to start replacing the bad ones. DPW will repaint for this year.

Work Order Forms – Clerk Pierce submitted a Work Order form for the Board's approval. This will allow jobs to be tracked and other departments to file items that need to be addressed.

Resolution 28-2008
Motion made by Deputy Mayor Decker to approve the Work Order Form as submitted by Clerk Pierce, seconded by Trustee Pierce.
Voted” YES” by ALL Motion Carried.

Retirement Update – Clerk Pierce reported that Supt. Jaynes can file with NYS Retirement system through the Village if he discontinues his current withdrawal from the NYS System. He also can not go back to his start date for credit since he was drawing retirement.

Public Access Defibrillator – Clerk Pierce asked the Board if they would support the Fire Department and the Village obtaining a Public Access Defibrillator possibly through asking for donations from local businesses. Trustee Tomassi mentioned that Senka Insurance Company might be able to assist with funding options.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates.
-- Time Warner Cable Franchise Worksheet Qtr 3
-- Joint Landfill Commission Minutes
-- The Portal September 2008
-- NYCOM State Legislative Update 8/27/08
-- NYS Public Entities Safety Group 497 Memo
-- Real Property Transfer –201 Merchant Rice to HUD
-- Real Property Transfer -217 Main Street – Eddy/Tostanoski to Field

Sheriff to residents: Call us if you need help

In the wake of a break-in at a local restaurant and after several complaints to the village about vandalism, Schuyler County Sheriff Bill Yessman told the Odessa Village Board Aug. 18 that such activities "are not unique to Odessa," and that they "come in waves" in communities around the county. "Hot spots pop up," he said. Nonetheless, night patrols have been increased in Odessa, he said, with one sergeant checking for activity behind the school, where some youths had reportedly been spending nights. "They see us up here and they think twice," said Yessman, who urged residents who see anything suspicious to call his office and report it. "I'd rather we answer 100 false incidents than one real one," he said. The phone number is 535-8222 or, in an emergency, 911, he added.

Odessa Village Board minutes: August 18

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 18, 2008, in the Municipal Building Community Room.

REGULAR MEETING
VILLAGE OF ODESSA
August 18, 2008, at 7:30 PM

The Regular Meeting of the Board of Trustee was held on August 18, 2008 at 7:30p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Present; 1st Asst. Chief Tomassi –Present

OTHERS IN ATTENDANCE:
Lou Cicconi & Cindy Emerson – Planning Board
Sheriff Yessman

Moment of Silence
Mayor Austin requested a moment of silence to remember Floyd Goodrich, who passed away earlier in the day; Mr. Goodrich was a past Fire Chief for the Odessa Fire Department serving as Chief from 1974-1978.

Sheriff Bill Yessman – Crime in Odessa
Mayor Austin asked Sheriff Yessman what the Village could do regarding the recent vandalism in Odessa.

Sheriff Yessman reported that he has stepped up evening and overnight coverage in Odessa and will have a Bike officer riding through town. Hopefully the increased presence will deter the activities that have been occurring. Sheriff Yessman also encouraged residents to call the Sheriff’s department if they see or hear anything.

Trustee Tomassi stated that some residents are interested in starting a neighborhood watch to help.

Planning Board Members: Cindy Emerson, Lou Cicconi
Mrs. Emerson spoke to Steven DeWalt and he is interested in continuing on the Planning Board. Mr. Cicconi stated that Lyle Goossen is interested in serving on the Planning Board also. DM Decker stated that Jim Mosher on Merchant Avenue is also interested. Mayor Austin stated that Jason Edsall of Speedway is interested as well. Mayor Austin suggested a letter from the Village to invite them to join the Planning Board and to have a reorganization meeting. Clerk Pierce will mail out invitations for the mentioned residents.

REPORTS:

DPW REPORT:
Supt. Jaynes reported:
Booster Station – Bouille gave a quote of $1,850 for electrical work that needs to be done. Trustee Pierce asked for other quotes, Clerk Pierce noted that Shisler Electric worked on it several times with no results.

Resolution 16-2008
Motion made by Trustee Pierce to approve the quote received from Bouille for electrical work to be done on the Booster Station located on State Route 228, seconded by Trustee Thoman. Voted “YES” by ALL. Motion Carried.

Storm/Culvert Pipe on Owens Place received pipe will be installing soon.

Curbing and Drain Inlets on Church Street – Received quotes, one for $24/linear foot with Village doing the digging $6,720; the other is $5,600 that will do all work necessary. For the DPW to do the work would cost around $7,412.69 which can come out of CHIPS monies.

Trustee Tomassi asked how wide the streets need to be to have curbing. Supt. Jaynes stated that he did not know. Trustee Tomassi asked what the status of repairing the guard rails on Lower Foots Hill Road. Supt. Jaynes is working on Silverline with no response. Trustee Pierce was concerned if curbing was put in, then it was required that the Village needed a sewer system, what would happen to the curbing.

Mayor Austin asked Supt. Jaynes to provide a three-year plan for all sidewalks, curbs, and streets. Involve the Planning Board and possibly the public. Also, need to look into replacing some of the trees that are being taken down.

Found a drain inlet in Stadelmaier yards and cleaned it out.

DPW will be placing cross-walk signs out during the first few weeks of school to remind drivers to drive slowly.

Requested approval to purchase street name signs for $37/sign for 6 x 12 inch signs. Trustee Thoman approved purchase of signage up to $500.

Contacted NYS Retirement and is eligible for Retirement if he stops his current retirement. Mayor Austin asked Clerk Pierce to look into.

Discussed Joint Landfill meetings and the fact they are not able to locate the agreements with the municipalities for how long this is to stay open.

Supt. Jaynes stated that he has been requesting the purchase of a Trench Box for ten months with no resolution.

Trustee Tomassi asked what the results are from Village of Montour Falls. Supt. Jaynes stated that the Village will be borrowing Watkins Glen’s Trench Box and will not be going forward with a shared service with Odessa. Trustee Pierce asked what the final cost would be to the Village and if three quotes were obtained. Trustee Tomassi asked what it would cost to rent a trench box, being concerned about storage and transportation of the Trench box. Mayor asked Supt. Jaynes for the cost of rental and purchase of trench box for next meeting.

Chief Jelliff stated from a safety issue that the extraction equipment would take at least 30 minutes to get equipment and someone on site for a rescue.

Mayor Austin asked Supt. Jaynes whether the areas he graded will be re-seeded. Supt. Jaynes stated no.

Mayor Austin asked that grass not be mowed into roadways and sidewalks.

Trustee Tomassi inquired if all the guards were being kept down on the mowers, Supt. Jaynes affirmed that this was being done.

Mayor Austin mentioned a letter Supt. Jaynes had requested of Senka Insurance regarding issues pertaining to the Hydrants and the Fire Department. Mayor Austin stated that is was Clerk Pierce that was to request the information. Chief Jelliff inquired as to why the Fire Department was not contacted regarding inquiries. Chief Jelliff also explained the way the hydrant system works and that contamination by using a fire hose would be non-existent due to how the hydrants operate. Mayor Austin asked that if Supt. Jaynes or the Fire Department has issue with one another, they bring it to the Board.

FIRE DEPARTMENT REPORT:

Chief Jelliff Reported:

July Calls: 14 Total calls- 10 Medical, 4 Fire

Addressing security issues by tightening security in the building with the start of changing codes to building. New codes will be given only to regular and emeritus members; juniors will no longer be given the code.

Maintenance has been done on 23 and 26 as well as the Tanker.

Fundraisers – August 9 – BBQ and 10th will be Hit the Boot. Went well, would like to thank everyone for their support. Mayor Austin suggested placing it in the newsletter.

Annual Outing 8/16 went well, with Mecklenburg winning the Softball game.

Discussed having a lease with Schuyler Ambulance to fill the Oxygen bottles.
Resolution 17-2008
Motion made by Trustee Thoman, seconded by Deputy Mayor (DM) Decker to approve the Odessa Fire Department lease with Schuyler Ambulance to fill oxygen bottles. Voted “YES” by ALL. Motion Carried

Purchased an Arrow stick for M-25 for traffic safety reason.

Asked about “Work Orders” being set up again in the Village for things around the building and streets. Mayor Austin asked Clerk Pierce to set one up.

Asked the Board to look into the Building issue in the Bay area of the Fire Department. There is now a gap of four inches and are concerned about the structure. Mayor Austin asked Clerk Pierce to have someone inspect it.

Discussed changing the policy of filling swimming pools since it is covered by the insurance. Chief Jelliff will bring it back to the membership.

BUILDING INSPECTOR:

BI Seager Reported
Read report submitted to Board (see attached)

CLERK-TREASURER:

Clerk Pierce Reported:

Resolution 18-2008
Motion to approve additional vouchers for the month of July 2008, totaling $8,086.56 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

Resolution 19-2008
Motion to approve vouchers for the month of August 2008, totaling $19,107.35 made by Trustee Thoman seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

Approval of Minutes:
Resolution 20-2008
Motion to accept the minutes of the July 21, 2008 Regular Board meeting made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by Trustees Pierce, Tomassi, Thoman and Mayor Austin, Abstention by Deputy Mayor Decker. Motion Carried.

JUSTICE:

Resolution 21-2008
Motion to accept the Justice reports from July 2008 from Justice Rick Lewis made by Trustee Tomassi seconded by Trustee Pierce.
Voted” YES” by ALL. Motion Carried.

OLD BUSINESS:

Parking Issues & Fence on Prospect – Mayor Austin spoke to Supt. Frame and he stated during the Athletes and Coaches meeting they would announce that there is to be no parking and the fence will be fixed.

New Water Service Policy – Board asked if Supt. Jaynes had obtained per Linear feet installed pricing to building new policy/law. None had been obtained at this time. Need numbers for September meeting.

Street Ordinance Weight Limits -- Clerk Pierce presented Board with Local Law 1-2002 with regards to street weight limits. Board noted that heavy trucks are allowed for deliveries.

Clerk Pierce brought up that the Swartout property has been in the Village at least since the 1970’s.

NEW BUSINESS:

Health Board – Clerk Pierce stated that Town Clerk Hoffman contacted the Village regarding putting together a possible Health Board such as Town of Montour and Village of Montour Falls has. Clerk Pierce also stated that according to NYCOM the Village is required to have a Health Officer in place. The Board would like to research what the Health Officer is getting paid in other municipalities.

Vacancy on the Schuyler County Environmental Council – Mayor Austin asked if we could place it in the Newsletter.

Request for Schuyler County for the Hazardous Cleanup day to loan the Village dump truck and driver to take waste to landfill in Elmira.

Resolution 22-2008
Motion made by Trustee Tomassi to loan the dump truck and a driver for the Hazardous Cleanup day on September 20th, seconded by DM Decker.
Voted” YES” by ALL. Motion Carried.

CORRESPONDENCE:
SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Joint Landfill Commission Minutes
Schuyler County Environmental Mgmt Council Agenda/Minutes
The Portal August 2008
Freed, Maxick & Battaglia, PC Auditors
Sales Tax Distribution 2nd Qtr. 2008
Town of Catharine – Sydney PILOT Payment Jan-Jun 08
Senka Letter – Annual Premium
NYCOM Across the Table May/June 2008
NYS Public Entities Safety Group 497 Agenda August 08
Real Property Transfer –Church Street Dandy to Dutton Library
Real Property Transfer -- 405 Merchant Cook to HSBC Foreclosure

TRUSTEE COMMENTS:
None

ADJOURNED:

Motion to adjourn made by Trustee Tomassi at 9:25 p.m.

Respectively submitted by,

Kristi A. Pierce
Clerk-Treasurer

ODESSA, July 22 -- The Odessa Planning Board is without a chairman and has two vacancies -- matters raised at Monday night's Village Board meeting.

Planning Board members Cindy Emerson and Lou Cicconi told the Village Board that they need guidance from the trustees as to the direction they should take, especially in light of the recent resignation of Planning Board chairman Jeff Greuber. The only other member of their group is Stephen DeWalt, who was not present at Monday's session.

The Planning Board has had little to do in recent months, and so the question was raised as to the need for it. Mayor Betsy Austin said the village needs it "in place," even if its activities are limited.

Both Cicconi and Emerson said they didn't feel as though they "are in a position to take over leadership" of the Planning Board, although they might consider a co-chairmanship. They were unsure of DeWalt's feelings on the matter.

Both agreed, in Austin's words, to "hold tight until you are needed," while DeWalt and other parties are contacted about future service on the planning unit.

-- Accepted a letter of resignation from Dr. James Norton as Village Health Officer, effective Sept. 1. The trustees indicated they will ask Dr. James Winkler to succeed Norton.

-- Heard that the removal of the walking bridge over the creek has been postponed until September due to a backup in work undertaken by the County Highway Department -- which will remove the old structure in conjunction with the Village Department of Public Works and Silverline Construction.

-- Heard from the fire department that its annual Hit the Boot Campaign -- which seeks donations during NASCAR Week -- will be at its most visible on Sunday, August 10th, when firefighters take up positions at either end of the village, collecting money from passing motorists. The department's annual race-week barbecue will be held on Saturday, August 9th at the Municipal Building.

Photo in text: Trustees Keith Pierce and Robin Thoman confer before start of Monday's session.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 21, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on July 21, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Absent
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present (9:18pm); Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; 1st Asst. Chief Tomassi –Present (7:31PM)

PUBLIC:
The Goossens asked about the Recycling contract and if it was finalized. The Board informed them that the contract had been finalized and Frank’s Disposal is now taking more recyclable items than before. Mr. Goossen also brought up the issue of parking on Speedway and Prospect streets. Has watched a school bus from another school pick up kids on Prospect and than back up into traffic. The fence needs to be repaired so people can not use this to access the fields.

Discussion led to ask what the laws were regarding weight limits on Village streets due to the heavy equipment that Farmers sometimes run down Village Streets. However, farm equipment is believed to be exempt from these laws.

Mayor Austin stated she would contact Superintendent Frame and discuss the issues regarding the fence and parking.

William Kennedy – Schuyler County Emergency Management – Hazard Mitigation
The Schuyler County Emergency Management Services had given each municipality the draft Hazard Mitigation Plan to review. If in agreement each municipality is asked to adopt the plan presented late last year so that adoption of the plan by FEMA can be finalized. With this Plan, if a disaster were to occur, the Municipality/County would be able to obtain funds to find ways to prevent the same from happening again. Examples given were ice storms and flooding that happens in the area.

Resolution 7-2008
WHEREAS, Village of Odessa, with the assistance from Schuyler County Emergency Management and Southern Tier Central Regional Planning & Development Board Consultant, has gathered information and prepared the Schuyler County Plan; and

WHEREAS, the Schuyler County Plan has been prepared in accordance with the Disaster Mitigation Act of 2000 and 44 CFR Part 201; and

WHEREAS, Village of Odessa is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and

WHEREAS, Village of Odessa has reviewed the Plan and affirms that the Plan will be updated no less than every five years;

NOW THEREFORE, BE IT RESOLVED by Village Board that Village of Odessa adopts the Schuyler County Plan as this jurisdiction’s Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan.

Motion Made by Trustee Tomassi, seconded by Trustee Thoman. Voted “YES” by All. Motion Carried.

Lisa Kinner – S2AY Rural Health Network (Family & Child Health Plus)
Mrs. Kinner discussed her job and benefits and her request to use the Community Room to have appointments for people interested in Family and Child Health Plus. Her company’s goal is to make it easier to sign up for the program by offering more than one time and location. Mrs. Kinner would like to have Monday nights and possibly a day time.

Resolution 8-2008
Motion made by Trustee Thoman to allow Lisa Kinner of S2AY Rural Health to have meetings in the Municipal Building, day to be determined, seconded by Trustee Pierce. Voted “YES” by All. Motion Carried.

Planning Board Members: Cindy Emerson, Lou Cicconi
Mrs. Emerson and Mr. Cicconi asked the Board members for guidance to help lead them now that Chairman Greuber has resigned. There are currently two openings. Mayor Austin would like the Planning Board to stay in place and try to recruit other members. Mr. Cicconi and Mrs. Emerson will contact Mr. Stephen DeWalt to see if he would like to Chair the Planning Board also and they will report back to the Board.

Supt. Jaynes presented to the Board that if the DPW was to complete the work it would cost approximately $1,000 in labor costs and $1,500 in Gravel. DPW has worked with Town of Montour for their Grader and Town of Catharine for the Roller needed.

Resolution 9-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to allow Odessa DPW to complete the Shoulder and Ditch work with a cap of $3,000 for work to be completed. All other bids are to be rejected. Voted “YES” by ALL. Motion Carried.

June Calls -- 23 Total calls -- 18 Medical, 5 Fire
Fundraisers – August 9 – BBQ and 10th will be Hit the Boot.
Annual Outing will be held August 16 with a softball game against the Mecklenburg Fire Department.
Floor Drains are completed and Ice Machine drain has been completed also.
Everyone passed physicals.
Hose Testing was completed, with XXX (waiting for JJ) feet failed.
Received a quote on repair of Air Conditioning in 24 and it will cost $1,700, so the Fire Department will not be fixing at this time.
24 also requires some body work on the under coating.
Received the final length of five inch hose as part of the grant.

The Tahoe and the Pumper were in a minor accident and the Tahoe will require some work to correct. The Pumper just needs to be buffed out and will not require major repair.

Resolution 10-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to approve Eric Wheaton into the Odessa Fire Department, Voted “YES” by Trustees Tomassi, Thoman and Mayor Austin, Trustee Pierce Abstained. Motion Carried.

Mayor Austin asked the Fire Department what the policy is for filling pools for Fire Department members. 1st. Assistant Chief Tomassi stated that the OFD will fill member’s pools if needed.

Discussion regarding putting a policy in place was discussed by Village Board members and public. Discussed need for notifying DPW when pools are filled; Mayor Austin asked to put in next newsletter for residents. Need to further research liability issue for filling pools. Building Inspector Seager suggested that the code enforcement information be included in the policy so that all information is on one policy.

Read report submitted to Board
Reviewed Fire Inspection notices and need to work with Judge Lewis concerning the Building Codes and the Village’s enforcement law concerning them. Currently the following are still in violation: Hayes Law Firm, Odessa United Methodist Church, Odessa House and Village Take Out.

Notified Board that Myrone Rosh was terminated from Commonwealth Electrical and should not be used for inspections in the Village. Board asked Clerk Pierce to ask Attorney Mattison what the Village can do to inform the public.

-- Air Conditioner for Clerk’s office was installed.
-- Hydrants have been flushed.
-- Sealed Driveway in front of Municipal Building
-- Dump Truck has been fixed.
-- Extended Sidewalk leading up to Handicap access according to the request of the Board of Elections.
-- Booster Station – Bouille is looking into parts to fix electrical short.
-- Ross Valve at Water House on Merchant Avenue has a leak and will need to be repaired before winter, costs approximately $2,400 and Ross Valve is the only company that has these parts.
Received a quote from Vellano Bros. Inc. for water pipe, discussed with Board there is currently no pipe on hand and the Village may want to consider having a supply.
-- Discussed moving the handicap parking spots to the front of the building. Several options were discussed, will discuss in August meeting.
-- Reviewed the bill received by States Farms & Construction for the new water service at the Odessa Methodist Church, bill was for $480 so the $400 new service bill that the Village charges for new service is not enough. The Board discussed options such as charging by linear foot; this will be revisited. Board asked that a quote for per hour service be obtained from Cookies Construction and Morgan Excavating for future work.

Questioned water line responsibility on water lines that are outside of the Village. Need to locate Water maps to find end of lines.

Storm/Culvert Pipe on Owens Place needs to be replaced; it will cost $500. Board approved.

Resolution 11-2008
Motion to approve additional vouchers for the month of June 2008, totaling $9,778.16 made by Trustee Pierce seconded by Trustee Thoman.
Voted “YES” by ALL. Motion Carried.

Resolution 12-2008
Motion to approve vouchers for the month of July 2008, totaling $16,529.82 made by Trustee Pierce seconded by Trustee Thoman.
Voted “YES” by ALL. Motion Carried.

Presented Water Fund CD 3701441 rolling on 7/23/08 and suggested a four month roll at 2.05%, Approved.

Gross Utilities Tax – NYSEG sent in $5,110.43 for one year of taxes. NYSEG will be submitting on a quarterly basis.

Informed the Board the need for an extra payroll to process the Summer Recreation employees on August 8.

Resolution 13-2008
Motion to accept the minutes of the June 16, 2008 Regular Board meeting made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by Trustees Pierce, Tomassi, and Mayor Austin, Abstention by Trustee Thoman. Motion Carried.

Mayor Austin asked that Clerk Pierce complete minutes within two weeks of meeting.

Resolution 14-2008
Motion to accept the Justice reports from May and June 2008 from Justice Rick Lewis made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” by ALL. Motion Carried.

Southern Tier Tobacco Awareness – The Board agreed to monitor this, but the Dandy does not have the tobacco ads that the other stores do.

Retirement Update – Clerk Pierce contacted Attorney Mattison and he agreed that the Village can not legally start another retirement system once the NYS & Local Retirement System is in place.

Time Warner Cable Franchise – Mayor Austin requested a letter be sent to Time Warner discussing the problem current customers are having.

Resolution 15-2008
Motion to approve the Time Warner Cable Franchise as submitted made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by ALL. Motion Carried.

New Timesheets – Time Keeping Policy – New Timesheets were issued adding Time In and Time Out. Mayor Austin stated there is to be no overtime with the exception of Water, Snow or Act of God.

Fireworks in the Village – There has been a report of fireworks coming from the Wallenbeck apartment, the Board requested that a letter be sent to Mr. Wallenbeck so he may inform his tenants.

Retirement Letter from Dr. James Norton was received to be effective September 1, 2008; the Board would like to ask Dr. Winkler if he would consider being the Health Officer for the Village.

Mayor Austin received a letter from Mrs. Jody Swartout requesting to have her property located at 140 Mitchell Hollow Road be taken out of the Village. Discussion with DPW found that the Village is mowing and plowing in that area and removal of the property would be researched.

Mayor Austin received a call from Katherine Wich regarding the rumor that the Village is looking for property for a DPW Building on Fowler Place. The Village is not currently looking into property.

Received a letter regarding a lawsuit involving Verizon, but the Village does not have a Franchise agreement with Verizon so it does not affect us.

SCOPED Minutes and Notice
Time Warner Cable Programming updates.
Joint Landfill Commission Minutes
The Portal July 2008
Rural Futures July/August 2008
NYSIF Workers Comp Advisor Newsletter July-Sept. 2008
NYSEG Gross Utilities Worksheets
Sales Tax Distribution 1st Qtr. 2008
NYS Public Entities Safety Group 497 Loss Runs 7/9/08
Real Property Transfer -131 Fowler Place – Carol Barrett to Timothy Barrett
Real Property Transfer -504 Speedway – Pritchard to Wickham
Real Property Transfer -504 Speedway – Wickham to Peters
Real Property Transfer - 402 Speedway – Joanne Fitch to Joanne & Mark Fitch
Community Room Application – 39’rs Campers of NCHA 10/11/08 3-10pm APPROVED

Joint Landfill – question was asked how long the landfill needs to be open and what does each municipality pay and how long does this need to be paid? Clerk Pierce will send a letter asking.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 16, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on June 16, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present (9PM)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present (7:33pm); Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Present; 1st Asst. Chief Tomassi – Absent
(8:45pm)

OTHERS IN ATTENDANCE:
Jerry Paladino – 507 Speedway
Cassie Coombs, Southern Tier Tobacco Awareness Program Coordinator

PUBLIC:
Mr. Paladino stated that he needed a tree removed and that he has tried to call around for quotes for a tree service that is carrying one million in liability insurance that is required to remove trees in the Village and is not getting any response. Clerk Pierce explained that Kodiak Tree Service has provided proof of insurance to the Village and to try to contact them. Mr. Paladino also asked if there was a way for the DPW to stop plowing in driveways with snow, stating that the elderly have a hard time keeping their driveways clear. Mayor Austin suggested that if snow is thrown to the right it will not keep being pushed into the driveway.

Cassie Coombs – Southern Tier Tobacco Awareness Community (STTAC) Partnership Program Coordinator went over the program that STTAC is currently trying to enforce. They are working to prevent Tobacco ads being posted in and outside of stores where children can see them and be tempted by. Ms. Coombs gave out a brochure showing that the average number of tobacco ads in Schuyler County is 21.8. STTAC has sent out letters to the businesses requesting the ads be removed or reduced in number. So far six retailers have reduced or rearranged their advertising. STTAC is asking that the Village pass a resolution to prohibit such signage in the Village. Trustee Pierce doesn’t feel that it is the Village’s responsibility to tell the businesses how to advertise and run their businesses. Mayor Austin stated she would like to see how many signs are at the Dandy in town to see if they fall in the 21.8 average cigarette ads. Mayor Austin thanked Ms. Coombs and the Board will look into and review at the next meeting.

DPW John Deere 318 – Bids Received;
Cookies Construction - $300.00
Martin VonDracek $301.51
Dennis Pierce $500.00

Resolution 1-2008
Motion to accept the $500 bid from Dennis Pierce for the John Deere 318 “As Is” made by Deputy Mayor (DM) Decker and seconded by Trustee Tomassi. Voted “YES” by Mayor Austin, DM Decker and Trustee Tomassi, Abstention by Trustee Pierce. Motion Carried.

• May Calls: 13 Total calls -- 11 Medical, 2 Fire
• Due to not receiving any bids for drains, the Fire Department would like to move forward with the drain repair with quote from Bachert, Benedict, Martin Construction Co. Inc. received last December for $3,137.97; this will be split 75/25 with the Fire Department paying out of their funds.

Resolution 2-2008
Motion made by Trustee Pierce to accept the quote pending proof of insurance from Bachert, Benedict, Martin Construction Co. Inc. for $3,137.97 to repair/install drains in the Fire Dept. Bays, seconded by DM Decker.
Voted “YES” by ALL. Motion Carried.

• Reviewed the Tahoe Report information. 9/3/07 -5/19/08: 4,586 Miles driven and 388.20 gallons of gas used. Reviewed Chief Franklin Miles from 1/1/07-9/2/07: 4,785 miles were driven, he did not record gas used. Chief Jelliff noted that it is used mainly for classes.

• The Emergency Response Software is going well and they will be purchasing a stand to have a monitor at the front of the bays that drivers can see while waiting for a crew.

• Mayor Austin asked what could be done with opening burning and are the little chimney fireplaces outside allowed. Chief Jelliff stated that if they are cooking it is allowed.

BUILDING INSPECTOR:
BI Seager Reported
• Read report submitted to Board
• Trustee Tomassi questioned his cell phone reimbursement and what portion does he submit to Montour Falls. After discussion it was approved due to Mr. Seager being on call 24 hours a day.

DPW REPORT:
Supt. Jaynes reported:
-- Air Conditioner for Clerk’s office. Two quotes $359 for seasonal install or $419 for permanent fixture.

Resolution 3-2008
Motion made by DM Decker to approve the purchase of the air conditioner costing $359 for Clerk's office, seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

-- CHIPS work – discussed getting shoulders and ditches completed. For the DPW to complete the job the estimate for using a tracker for one month would be $2,475, Trencher $85/day and a Walk Behind Roller $900/month. Guardrails would need to be placed on Texas Hollow Road. Board asked that the shoulder and ditch work be put out to bid.

-- Discussed sidewalks and quotes, the Board would like to see this put out to bid also. Questions arose regarding whether or not the Village would get any monies from the Safe Routes to School Grant that the County put in for. The results will not come until September. The Board and DPW discussed using CHIPS for this.

-- Booster Station – To fix pump, it will cost $1,529, they will be looking at the electrical component since it hasn’t been completely corrected prior to this, and they have called Bouille to check on.

-- Update on Stadelmaier drainage issue and Ryan property – curbing would help in both cases.

-- Maintenance on Dump Truck needed, received quotes from Wolfe’s and CJ’s Kustom, Board requested another quote.

-- Received payment for $150 from Landscape Company, still waiting for Bergen check for speed limit sign damage.

-- Tom Brace, Supervisor brought up a Joint Building including the Clerk's offices. Catharine would build and the Village would pay rent. Board needed more information.

-- DPW has been helping Catharine with hauling gravel from Odessa Sand to Stewart Road.

-- Discussed Trench Box needs again. The Village of Montour Falls budgeted their portion of the cost; however they have decided not to act at this time according to Greg Mathews, who is currently filling the roll of Highway Supervisor for the Village.

-- Greg Mathews has offered a street sweeper to be shared for $2,500; the Board declined.

-- Discussed Basketball Hoop issues and hedges. Mayor Austin and DM Decker will drive around and observe anyone that is in violation and report back.

CLERK-TREASURER:
Clerk Pierce Reported:
Resolution 4-2008
Motion to approve additional vouchers for the month of May 2008, totaling $11,564.10 made by Trustee Pierce seconded by DM Decker.
Voted “YES” by ALL. Motion Carried.

Resolution 5-2008
Motion to approve vouchers for the month of June 2008, totaling $53,151.43 made by DM Decker seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

• Presented Water Fund CD 3701441 rolling on 6/23/08 and suggested a one-month roll at 1.55%, Approved.
• Gross Utilities Tax – NYSEG has contacted the Village and will be going back through their records; the total from last year could be between $3k-$4k total.

Approval of Minutes:
Resolution 6-2008
Motion to accept the minutes of the May 19, 2008 Regular Board meeting made by Trustee Pierce seconded by Trustee Thoman.
Voted” YES” by ALL Motion Carried.

-- The Board reviewed the Justice report from May 2008 submitted by Judge Lewis and questioned why so many cases were dismissed.

-- Clerk Pierce asked who would be joining the Deferred Compensation Plan. Trustee Pierce is the only one at this time.

-- Time Warner Cable Franchise is up for renewal the Public Hearing is set for July 21st at 7pm.

MAYOR:
-- Would like to see the Peddler License information put in the next newsletter due to an increase of Peddlers in Village.
-- Asked that the Village Timesheets be changed to reflect a “Time In” and “Time Out” and signature line for employees and supervisors.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates
-- Time Warner Cable Franchise Report 1st Qtr 2008
-- Time Warner Cable Letter regarding Spin-Off of TWX from Time Warner Cable.
-- Joint Landfill Commission Minutes
-- Schuyler County Environmental Mgmt Council Minutes
-- NYCOM News 5/23/08
-- NYCOM Across the Table March/April 2008
-- The Portal June 2008
-- Nuggets & Nibbles
-- OMCS Notice of new Board members elected 5/20/08
-- Real Property Transfer -106 Hanlon Drive – Norma Hall to Hall Trust
-- Mortgage Tax Distribution 10/1/07-3/31/08
-- Community Room Application – Wendy Underdown 7/12/08 Noon-5pm APPROVED

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 19, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on May 19, 2008 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi – Absent

OTHERS IN ATTENDANCE: Dan Kain with NYS Deferred Compensation. Charlie Haeffner with The Odessa File.

Dan Kain – NYS Deferred Compensation Plan
Mr. Kain went over the Compensation Plan available to the Village employees and Board Members. He presented details regarding the program and stated Schuyler County and Montour Falls are currently in the program.

Resolution 91-2007
Motion made by Trustee Tomassi, seconded by Trustee Thoman to adopt the following:

WHEREAS, the Village of Odessa wishes to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the “Plan”) for the voluntary participation of all eligible employees; and

WHEREAS, the Village of Odessa is a local public employer eligible to adopt the Plan pursuant to Section 5 of the State Finance Law; and

WHEREAS, the Village of Odessa has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York; and

WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the Village of Odessa by providing eligible employees with a convenient and tax-favored method of saving on a regular basis and thereby provide for their retirement;

RESOLVED, that the Village of Odessa hereby adopts the Plan for the voluntary participation of all eligible employees; and it is further

RESOLVED, that the appropriate officials of the Village of Odessa are hereby authorized to take such actions and enter such agreements as are required or necessary for the adoption, implementation, and maintenance of the Plan; and it is further

RESOLVED, that the Administrative Services Agency is hereby authorized to file copies of these resolutions and other required documents with the President of the State of New York Civil Service Commission.

DPW REPORT:
Supt. Jaynes reported:
-- Would like to have John Deere Mower made surplus and to put out for bid.
Resolution 92-2007
Motion made by Trustee Thoman to change the status of the John Deere 318 to surplus and to place an ad to accept sealed bids, seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

-- Went over cost of Air Conditioner for Clerk’s office. Board requested more quotes.
-- Discussed sidewalks in the Village and the fact that if there isn’t currently a local law, then once the new sidewalks are put in place we will need to update street and sidewalks.
-- Village Truck Policy has been updated and needs approval.

Resolution 93-2007
Motion made by Trustee Pierce, seconded by Deputy Mayor Decker to the updated Truck Policy pertaining to the DPW trucks that is to be effective June 1, 2008.
Voted “YES” by ALL. Motion Carried.

-- Trees are going to be trimmed on Speedway.
-- New mower is working well.
-- Would like to attend Highway School in Ithaca June 2-4.

Resolution 94-2007
Motion made by Trustee Thoman to approve Tim Jaynes to attend the Highway School in Ithaca on June 2-4, seconded by Trustee Pierce.

-- One of the Bergen Farms tractors knocked over the Speed Limit sign on Speedway, requested the Clerk send a bill to Bergen Farms. Approved by Board.
-- Landscaping Company used one of the hydrants to fill hydro-seeder for OMCS, requested Clerk send a bill for water and hydrant usage. Approved by Board.
-- Discussed Trench Box, asked if there is fund in 08-09 budget. Will look into.

• Read Financials for the Fire Department.
• Checking $10,038.38; Memorial Fund $3,390.64; Operating $6,648.25; Foreign Taxes $2,214.43; Fund Raisers $18,411.97; this includes monies and payouts that have yet to be given to Jeremy Hoffman.
• April Calls: 26 Total calls --15 Medical, 11 fire
• NYSIF came through to inspect fire department. Drains are still an issue and the Christmas tree can not be over exhaust fan in kitchen.
• There will be an SCBA class on June 7th.
• Discussed Harrisburg Trip. Trustee Thoman reminded Board that there is a travel policy that all travel needs to be approved prior to trip. Clerk Pierce stated that she was not aware of a policy. Trustee Thoman said it should be in the minutes and will help research.
• Fire Department has decided to purchase the Emergency Response Software that will cost $800 for the software, $50 setup fee and it will be 2.8 cents per call into the system. Purchase order approved to come out of the 08-09 Budget.
• Need approval for POs for Helmets and Boots for the 08-09 Budget. Approved
• Approval for day trip to Harrisburg for meal expenses.

Resolution 95-2007
Motion made by Deputy Mayor Decker, seconded by Trustee Thoman to approve day trip expenses for Chiefs that attended Harrisburg annual trade show. Approved by DM Decker, Trustee Thoman and Mayor Austin. Abstention by Trustees Pierce and Tomassi. Motion Carried.

• Two new members need approval: Earl “Mickey” MacDougall for Jr.’s Program and Michael Merrill into regular membership.

Resolution 96-2007
Motion made by Trustee Thoman to approve Earl MacDougall into the juniors and Michael Merrill into the regular membership, seconded by DM Decker. Voted “YES” by Mayor Austin, DM Decker, Trustees Thoman and Tomassi. Abstention by Trustee Pierce. Motion Carried.

BUILDING INSPECTOR:
Mayor Austin read: BI Seager Report
• Board discussed needing more detail on report, break out of hours, breakdown of complaints and detail of reports and status of fire inspections. Clerk Pierce will contact BI Seager.
• Bauman property – Cleaned up and case dismissed.
• Board discussed Fire Inspection Schedule and fees, Clerk Pierce stated that in conversation with BI Seager that he would be giving invoice to be sent out when inspection was completed and approved.

CLERK-TREASURER:
Resolution 97-2007
Motion to approve additional vouchers for the month of April 2008, totaling $12,806.42 made by Trustee Thoman seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

Resolution 98-2007
Motion to approve vouchers for the month of May 2008, totaling $92,859.10 made by Trustee Thoman seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

• Went over Noise Complaint on Kleist/Daugherty house at 109 Mitchell Hollow Road regarding a barking dog.
• Board requested to send a letter to DeCapria regarding leash law and Angela and Douglas Learn regarding cleaning up when walking dog.
• Gave results from Workers Compensation quotes and after quotes were received from PERMA and NYMIR, NYSIF came back with a lower quote due to loss rating and a reduction in costs.
• Notified the Board that an extra payroll is needed for the end of May to insure that all of the month of May is accounted for in our year-end.
• Presented Water Fund CD 3701441 rolling on 5/23/08 and the need to make a CD short term due to the lack of funds after making the Bond payment in May. Suggested a one month roll at 1.55%, Approved.
• Newsletter: asked for any more ideas, it will be going out at end of month.

Approval of Minutes:
Resolution 99-2007
Motion to accept the minutes of the April 21, 2008 Regular Board meeting with changes made by Trustee Pierce seconded by Trustee Thoman.
Voted” YES” by ALL Motion Carried.

JUSTICE:
Resolution 100-2007
Motion to approve April 2008 Justice Reports from Judge Norman and one from Richard Lewis made by Deputy Mayor Decker and seconded by Trustee Pierce.
Voted “YES” by ALL. Carried.

OLD BUSINESS:
-- Retirement Update – Clerk Pierce reported she spoke with NYS Retirement and they stated you can go back and give day’s credits to the Trustees if they are already in the system.
-- Go M.A.D Day – Mayor Austin stated we will changed the Go M.A.D Day to Odessa Pride Day to be less confusing and that in the future it will be held the first Saturday of June. We need to make sure we put more rules on the dumpsters; several individuals took advantage and some may not have been Village residents. Clerk Pierce noted that when other Villages/Towns have done this they have required ID to show proof of residence. Mayor Austin asked that we send a thank you to Mr. Wruck and Mr. Dennis Pierce for their help.

NEW BUSINESS:
-- Water law regarding “snow birds” – Clerk Pierce stated that a request came from a non-resident to not be charged the minimum water fee while they are away. Would the Board modify the law to reflect a no charge when not in use? The Board declined to modify the law at this time.

-- Update on Water District Information – Clerk Pierce researched water districts but found no documents concerning a water district.

-- Jeff Greuber – The Mayor informed the Board that Mr. Greuber has resigned as Planning Board Chairman.

-- The Board discussed asking the other members to continue and to ask Mrs. Emerson if she would like to become Chairperson of the Planning Board.

MAYOR:
-- Mayor Austin discussed a letter and paper work received from Attorney General Cuomo.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates
-- Joint Landfill Commission Minutes
-- Schuyler County Environmental Mgmt Council Minutes
-- NYCOM Albany Action 5/14/08
-- Rural Futures May/June 2008
-- NYMIR Subscriber Statement for 2007
-- NYMIR Proposed Rate Adjustment for 2008 rate decrease of 5%-6%
-- NYS Public Safety Group 497 Loss Runs
-- NYS Public Safety Group 497 Dividend information
-- The Portal May 2008
-- NYS Division of Alcoholic Beverage control – Liquor License changes.
-- Real Property Transfer – Robinson to Wixson (Barry, Homer Jr. & Robert) – Mitchell Hollow Road.
-- Real Property Transfer – Tanner to Cooper – 522 Church Street
-- Community Room App. Sheila Smith & Betty DeDominic 7/19/08. Approved.
-- Community Room App. Odessa Cub Scout Day Camp (backup) 7/7-7/10 9am to 3pm and 7/11/08 1pm – 5pm only if rains – Approved.

TRUSTEE COMMENTS:
Trustee Tomassi brought up the travel policy and said that there is a need to start a policy book so that the Board and employees have guidelines to follow.

Clerk Pierce informed the Board that the Board of Elections for Schuyler County has contacted the office and will be looking at possibly holding the elections that are normally held at the Town of Catharine in the Community Room instead. The office of the Board of Elections will be following up.

The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 21, 2008, in the Municipal Building Community Room.

The Organizational Meeting of the Board of Trustee was held on April 21, 2008 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Absent (7:33pm); Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi – Present (7:33pm)

Recycling Contract Information:
Trustee Thoman spoke to Frank Dudgeon regarding the recycling and found that to process recycling by single stream (not separated) it is a closer drive, however by separating out certain items he drives further but receives money for the items which in turn lowers the amount that the Village is billed. Trustee Thoman also asked how many people recycle in the Village and he stated that there were quite a few in the Village -- that usually the amount depends on the weather. Frank’s will also take items that he had not picked up before. The reason for not taking the stackable items is that these items are thrown away when they are taken to the recycle center. The Board agreed to put together a brochure for the next newsletter to let everyone know what is and is not accepted, for the June newsletter when the new contract starts up.

Resolution 79-2007
Motion made by Trustee Tomassi to accept Frank’s Disposal Recycle bid for separated recycling effective June 1, 2008, seconded by Trustee Thoman.
Voted” YES” ALL. Motion Carried.

DPW REPORT:
Supt. Jaynes reported:
-- The Bridge Removal will cost $2,000 for Silverline’s crane; however, costs will be offset by the steel that is turned over to scrap. The County will be working with us to remove.
-- Checked into the need for the water tank to be “washed”; at this time it does not require it.
--? Leaf bags – spoke to Watkins Glen, we could go in with them to save on shipping cost.
-- Flushed Hydrants – placed new signs around town. Board thought they were great.
-- Chipped brush from storm.
-- Cleaned up water break. Total cost with labor included is about $4,500.
-- Cold Patched areas in need.
-- Having problems again with the pump at the Booster station.
-- Went to a water class.

Mayor Austin asked that DPW look into the washout at the Stadelmaier property to see if anything can be done. Clerk Pierce stated Mr. Ryan at 506 Church Street has the same problem.

Discussion regarding the mower quotes Supt. Jaynes obtained. After discussion the following motion was made:
Resolution 80-2007
Motion to purchase the Ferris Mower with the 61” Deck and Proslide XL for $6,098.95 made by Trustee Pierce and seconded by Deputy Mayor (DM) Decker.
Voted” YES” ALL. Motion Carried.

• Read Annual Report
• Banquet went well.
• March Calls 32 Total calls -- 9 Medical, 23 fire
• HE-23 having valve problems
• HT-28 caught on fire – carburetor issue.
• Grant application was filled for a new tanker and fill station.
• HM-24 rusted and needs to be worked on.
• HM-25 steps have rotted out and would like to have new ones welded. The Board asked about getting three quotes, but since these are being welded not many places do this kind of work. Trustee Thoman said it was okay to use Joe Sidle, but a certificate of insurance should be on file.
• Discussed new Responder software that will allow the station to know when or when not they have a crew coming. They are using a trail copy of the software; currently the County and Tyrone have the software, which costs $800.
• Discussed two quotes obtained for work on the drains in the bay area. It was decided the Village would place an ad putting the job out to bid. Asst. Chief Tomassi will provide specs.
• June 7th will be national Certification classes being held at the Village.
• NYSIF will be doing a follow-up walk thru on the Fire Department in May. Most areas of concern were addressed; the only issue left open is the drainage.
• Would like to purchase a new coffee pot with the Village due to the current one leaking even after it had been repaired. The Village will pick up half of the cost, which should be approximately $300 each.

Resolution 81– 2007
Motion made by Trustee Tomassi seconded by Trustee Thoman, to purchase a new Bunn Coffee maker. Voted “YES” by Mayor Austin, DM Decker, Trustees Thoman and Tomassi. Trustee Pierce abstained due to being a member of the Fire Dept. Motion Carried

BUILDING INSPECTOR:
Clerk Pierce reported/read: BI Seager Report
• Bauman property – No recent clean up.
• Board discussed Fire Inspections; have invoices been issued yet. Clerk Pierce e-mailed with BI Seager and they will be invoiced, however follow up inspections were needed
• Sydney Place Apartment Issues: Received e-mail from BI Seager that Ms. Winant is no longer living there and the apartment has been completely cleaned and the windows replaced.

CLERK-TREASURER:
Resolution 82-2007
Motion to approve additional vouchers for the month of March 2008, totaling $2,905.92 made by DM Decker seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

Resolution 83-2007
Motion to approve vouchers for the month of April 2008, totaling $9,211.09 made by Trustee Tomassi seconded by Trustee Pierce.
Voted “YES” by ALL. Motion Carried.

• The Following water accounts will be re-levied if not paid by 4/30/08; both properties are in current foreclosure.
o Janice Rice $263.58
o Edward & Liana Cook$302.16
Total: $565.74

JUSTICE
Resolution 84-2007
Motion to approve March 2008 Justice Report for Judge Norman made by Deputy Mayor Decker and seconded by Trustee Tomassi.
Voted “YES” by ALL. Carried.

• Justice Richard Lewis started as Village Justice effective April 1, 2008. Court for the Village will now be held at 9AM on Monday mornings.

SUMMER RECREATION:
• One application was received for the Director of Summer Recreation. Burton Brewster, a Health teacher and Coach for OMCS, has applied.
Resolution 85-2007
Motion made by DM Decker to approve the appointment of Burton Brewster as the Director of Summer Recreation for the year 2008, seconded by Trustee Tomassi.
Voted “YES” by ALL. Carried.

• Discussion was had regarding which Trustee on the Board would be assisting in the review of applications for the Summer Recreation program with Mr. Brewster.
Resolution 86-2007
Motion made by DM Decker to appoint Trustee Tomassi to assist with reviewing of summer recreation applications, seconded by Mayor Austin. Voted “YES” by: DM Decker, Trustee Tomassi and Mayor Austin. Opposed: Trustees Pierce and Thoman
Motion Carried.

Resolution 87-2007
Motion to accept the minutes of the March 15, 2008 Budget Workshop meeting made by Trustee Pierce seconded by Trustee Tomassi.
Voted” YES” ALL. Motion Carried.

Resolution 88-2007
Motion to accept the minutes of the March 17, 2008 Regular Board meeting made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted” YES” by: Mayor Austin, DM Decker, Trustees Pierce and Tomassi, abstained by Trustee Thoman due to absence. Motion Carried.

Resolution 89-2007
Motion to accept the minutes of the March 31, 2008 Public Hearing made by Trustee Tomassi seconded by Trustee Thoman.
Voted” YES” by ALL. Motion Carried.

Deputy Mayor – Rita Decker
Clerk-Treasurer – Kristi Pierce
Deputy Clerk-Treasurer – Kay Collins
Acting Village Justice – John D. Norman (Annual)
Zoning & Code Enforcement Officer – Charles Seager III
Health Inspector – Dr. James Norton
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Tim Jaynes
Planning Board: Jeff Greuber, Chairman
Board of Appeals: Michael Tomassi, Chairman; Walter Salzer, Todd Thoman
Council of Government Representative: Peggy Tomassi

Official Depositories:
-- Tompkins Trust Company
-- FASNY Federal Credit Union

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Monday starting at 7:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

Annual Resolutions: Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer.

Resolution 90-2007
Motion made by Trustee Thoman and seconded by Trustee Pierce to approved the above organizational appointments and resolutions.
Voted” YES” by ALL. Motion Carried.

OLD BUSINESS:
-- Re-Numbering of Mane Street Hair Design: Clerk Pierce reported that she and Bill Kennedy, Director of Emergency Services for Schuyler County, have worked on correcting Maria Eaton’s building number due to their being two 107 Main Street, one on East and West; this is the only duplicate number. Effective immediately Mane Street Hair Design will be 109 East Main Street. A copy of Mr. Kennedy’s letter has been given to the Fire Department for their information. Mr. Kennedy will also be working on better signage to show where East and West Main Street split. He is also working on re-numbering the Doane Property at 113-115 East Main. Mr. Kennedy would like this to be number one address with the apartments A, B, and C.

NEW BUSINESS:
-- Update on NYS Retirement – Trustees can receive time worked credits; however, due to the fact Supt. Jaynes is already receiving State Retirement benefits, he can not obtain more through their system. NYS Retirement also stated we would not be able to use another retirement plan since we are using NYS Retirement. Clerk Pierce will contact NYCOM to check on.

-- Go M.A.D. date: Board set May 10th as Go M.A.D Day, Mayor Austin will Chair. Clerk Pierce will advertise and contact Parmenter’s and Frank’s Disposal.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Time Warner Cable Programming updates
-- Joint Landfill Commission Minutes
-- Humane Society of Schuyler County, Inc. – Spring 2008
-- NYCOM 2008 State Budget Update
-- NYCOM 2007 Salary Survey
-- NYCOM Across the Table January/February 2008
-- NYMIR Annual Meeting Proxy

TRUSTEE COMMENTS:
Trustee Tomassi stated she saw the newsletter and asked questions regarding the date given on re-naming of the Municipal Building. Clerk Pierce stated it was approved at an earlier Board meeting when Mayor Ketchum was on the Board. Trustee Pierce recalled all in approval of continuing this project. Trustees Decker and Thoman did not recall specific detail of bringing this project back to the table. To date, Clerk Pierce has received only one recommendation.

The following are the minutes of the Odessa Village Board's public hearing held on March 31, 2008, in the Municipal Building Community Room.

The Public Hearing of the 2008-2009 Tentative Budget was held on March 31, 2008 at 7:00PM in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; 1st Asst. Chief Tomassi – Absent

PUBLIC HEARING:
Mayor Austin opened the Public Hearing for the 2008-2009 Budget at 7:02PM and closed it at 7:30PM with no questions.

Resolution 77-2007
Motion made by Deputy Mayor Decker, seconded by Trustee Thoman to approve the 2008-2009 Budget with a 1% tax increase to $9.07 per $1,000. Approved by Trustee Tomassi, Thoman and Deputy Mayor Decker, opposed by Trustee Pierce. Motion Carried.

OTHER BUSINESS:
-- BI Seager updated the Board on the Sydney Place apartment’s issues that have been going on between a tenant, Dr. Norton and himself. Hopes the issues will be resolved soon.

Resolution 78-2007
Motion made by Trustee Thoman, seconded by Trustee Pierce to reduce Municipal Work Walp by $1 and give a 50-cent increase effective the end of April 2008. The new hourly wage will be $9.50. As well, effective May 5, 2008, Truck #2 will be left at the DPW Barn at night, unless approval has been given by the Superintendent or Mayor.
Voted” YES” by ALL. Motion Carried.

ADJOURNED
Motion to go into Executive Session to discuss personnel matters at 7:49PM, adjourned Executive session at 8:23PM. Motion to adjourn Board meeting made at 8:29PM.

The following are the minutes of the Odessa Village Board's regular meeting held on March 17, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on March 17, 2008 at 7:30PM in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Absent (7:35pm); Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi – Present (7:35pm)

OTHERS IN ATTENDANCE:
Mr. Ron Goossen & Mrs. Rhonda Goossen -- residents at 317 Speedway Road -- Attending to discuss recycling bid.

PUBLIC:
Discussion was had regarding recycling and whether Frank’s Disposal who was the only bid received will be taking the “Single Stream” items even though in the past he has not taken “stackables” which is considered part of the “Single Stream” process. Mayor Austin stated she would follow up on this matter.

Resolution 71-2007
Motion to accept the minutes of the February 25, 2008 regular Board meeting made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted” YES” ALL. Motion Carried.

• February Calls: 27 Total calls -- 15 Medical, 12 fire
• Jeremy Hoffman Benefit went well considering weather.
• Fire Banquet will be Saturday, April 5th at the Montour Moose Lodge.
• New Fire Department Member – Robert Ketchum
• New Fire Department Member -- Mathew Chapman to juniors.

Resolution 72– 2007
Motion made by Deputy Mayor Decker seconded by Trustee Tomassi, to accept Robert Ketchum and Mathew Chapman into the Fire Dept.
Voted “YES” by Austin, Decker, and Tomassi. Trustee Pierce abstained.
Motion Carried

• Assistant Chief Tomassi reported that the Fire Department will be holding a Motorcycle Ride to benefit Jeremy Hoffman on May 17th, with a rain date of May 24th.

• Rebecca Franklin with the Fire Department and President of the Central New York Fire Association spoke regarding phone calls that have or will be occurring in our area concerning funds raised for the Association to assist with legislation in our area.

BUILDING INSPECTOR:
Clerk Pierce reported/read: BI Seager Report
• Bauman property – is being cleaned up.
• Handed out the calendar that BI Seager printed for the Fire Inspections.
• Board discussed wanting to know what the fee was for Fire Inspections.

DPW REPORT:
Supt. Jaynes reported:
-- Demo of lawn mowers to take place down at Watkins Glen Parks.
-- Dept. of Health submitted their water treatment report on our water system.
-- Received quotes on trees to be removed and/or trimmed in Village, cost $4400.
-- Checked into Leaf machine, costs range from $7,700 to $25,000. Will check with Montour and Watkins on “Shared” services.
-- County is currently using our Chipper to help with the 100+ trees that came down during the ice storm. The County has helped the Village out considerably with sand and salt this past winter and will be the lead on the removal of the old pedestrian bridge; this will save us a considerable amount of money.
-- Thanks Odessa Fire Department for the donation of flashing lights for the barricades that were used during the recent power outage.
-- Red from OMCS has approached the DPW on possibly using their fuel source. Supt. Jaynes needs to obtain more information.
-- Leaf Bags are approximately $750 per pallet which includes 2,000 bags at 30 gallons each. Deputy Mayor Decker will check with Watkins Glen to see if we can order with them.
-- Water Break – Discussed getting bids for backhoe with operator for the future. Procedure regarding water breaks will be typed up in coordination with Clerk.

Resolution 73-2007
Motion to approve additional vouchers for the month of February 2008, totaling $1,546.95 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

Resolution 74-2007
Motion to approve vouchers for the month of March 2008, totaling $13,825.31 made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Motion Carried.

• Water Quality Report is complete and will be mailed in the Newsletter.
• Met with Bill Kennedy to discuss changing numbering on Main Street to eliminate duplicates.

JUSTICE
Resolution 75-2007
Motion to approve February 2008 Justice Report for Judge Norman made by Trustee Pierce and seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Carried.

OLD BUSINESS:

Resolution 76-2007
Motion to allow Nancy Letteer to be the election inspector made by Deputy Mayor Decker, seconded by Trustee Tomassi
Voted “YES” by ALL. Carried.

CORRESPONDENCE:
-- NYCOM Across the Table – November/December 2007
-- NYCOM Legislative Update 2/25/08
-- SCOPED Minutes and Notice
-- Southern Tier Central Regional Planning & Dev. Board Annual Report
-- Nuggets & Nibbles Winter 2008
-- Schuyler County Environmental Mgmt Council Minutes
-- The Portal March 2008
-- NYS Retirement “The Update” February 2008
-- Time Warner Cable Programming updates
-- Joint Landfill Commission Minutes 3/5/08
-- Community Room Application/email for Lake Country Players REJECTED 2-1 (Yes Trustee Tomassi, No – DM Decker and Trustee Pierce)
-- Real Property Transfer – Beneficial to Gloria Mosher – 203 Merchant

ADJOURNED
Motion to go into Executive Session to discuss personnel matters at 8:36 pm. Motion to adjourn executive session and Board meeting made at 9:00 p.m.

The following are the minutes of the Odessa Village Board's budget workshop held on March 15, 2008, in the Municipal Building Community Room.

The Budget Workshop was held on March 15, 2008 at 9:00AM in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Absent; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi – Absent

OTHERS IN ATTENDANCE:
Mr. Ron Goossen & Mrs. Rhonda Goossen -- residents at 317 Speedway Road – Attending to see Recycling Bid Opening.

BID OPENING:
Mayor Austin opened the one bid received from Frank’s Disposal with a cost of $3,900 for both Single Stream and Source Separated. Mayor Austin will contact Frank Dudgeon to confirm that starting in June they will accept “Single Stream.”

BUDGET WORKSHOP:
• Discussion regarding Building Permit prices, and Fire Inspection prices. Need to confirm with Chip on what the prices are for the Fire Inspections.
• Supt. Jaynes discussed possible sidewalk incentive grant and the leaf bags that Watkins Glen currently obtains for residents to put leaves in during the fall. Deputy Mayor Decker will contact Watkins Glen regarding the pricing.
• Supt. Jaynes asked the Board about retirement options for him since he is not eligible for State Retirement. Clerk Pierce will research.

The following are the minutes of the Odessa Village Board's regular meeting held on Feb. 25, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on February 25, 2008 at 7:30PM in the Village Community Room.

ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Absent
Fire Chief Jelliff – Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi – Present

OTHERS IN ATTENDANCE:
Mrs. Rhonda Goossen resident at 317 Speedway Road – New to the Village.

PUBLIC:
Mrs. Goossen spoke to the Village Board regarding the recycling program and asked if the Village would consider expanding the program to include all plastics and “single stream recycling” where things would not have to be separated. Clerk Pierce informed the Board and Mrs. Goossen that a bid proposal had been written up since that is what the Board stated last budget year to do with the 08-09 budget. Mrs. Goossen also provided the Board with pamphlets from Cornell Cooperative Extension regarding recycling in Schuyler County.

Resolution 58-2007
Motion to accept the minutes of the January 22, 2008 regular Board meeting with addition to newsletter dates made by Deputy Mayor Decker seconded by Trustee Tomassi. Voted” YES” by Austin, Decker, Pierce and Tomassi.
Trustee Thoman abstained due to absence. Motion Carried.

FIRE DEPARTMENT REPORT:
• January Calls 43 Total calls -- 34 medical, 9 fire
• Jeremy Hoffman Benefit moving forward.
• Fire Banquet will be Saturday, April 6th at the Montour Moose Lodge.
• Fire Department Pagers purchased with donation from Mae Kadlecek have been issued.
• New Fire Department Member – Keith T. Pierce.

Resolution 59– 2007
Motion made by Trustee Thoman, seconded by Deputy Mayor Decker to accept Keith T. Pierce into the Fire Dept. Voted “YES” by Austin, Decker, Thoman and Tomassi. Trustee Pierce abstained. Motion Carried

Resolution 60– 2007
Motion made by Trustee Thoman, seconded by Deputy Mayor Decker to accept Brandon Shisler into the Fire Dept Junior Program.
Voted “YES” by Austin, Decker, Thoman and Tomassi.
Trustee Pierce abstained. Motion Carried.

• Purchase Order submitted for Fire Gear for Keith Pierce approved.
• Chief Jelliff went over some equipment they are possibly considering for grant opportunities.
-- Tanker Truck -- $100k-$200k (tanker was purchased used and needs replacement.)
-- Air Cascade System -- $25k-$30k (the current system is 25-30 years old)
• Chief Jelliff requested that the board approve a PO for work that needs to be done above the deductible for the Tahoe which was hit by a deer while in Asst. Chief Gerdes' possession. Discussion held regarding repainting the Tahoe.

Resolution 61– 2007
Motion made by Trustee Thoman, seconded by Deputy Mayor Decker to approve the repair or the Fire Dept. Tahoe in the amount of $1,607.
Voted “YES” by Austin, Decker, Thoman and Tomassi.
Trustee Pierce abstained. Motion Carried

BUILDING INSPECTOR:
Clerk Pierce reported/read: BI Seager Report
• Bauman property – At the 2/11/08 court date it was stated that Bill and Richard Bauman had until 2/25/08 to make progress, if there was progress made than they would not need to return on the 25th but it would be continued.
• Stated that BI Seager had informed that a Fire Inspection schedule had been set up. Board members stated they would like a copy.

DPW REPORT:
Clerk Pierce reported:
-- Trade in for Traks – will be receiving $1,424 for Tracks trade in, we also purchased a canvas cover for the Bobcat that cost $275.
-- Safe Routes to School Update – County will be helping with the removal of the MacDowell Street Pedestrian Bridge, we just need a motion to be made by the Board to remove it.

Resolution 62-2007
Motion to remove the top portion of the MacDowell Road Pedestrian Bridge made by Trustee Tomassi, seconded by Trustee Thoman.
Voted” YES” by ALL. Motion Carried.

-- Tim Jaynes Six Month Probation is up – Board deferred to next meeting due to Supt. Jaynes being on vacation.
-- New Mower – Supt. Jaynes received several different quotes for various mowers. Board deferred until next month.
-- Water Break – Mayor Austin would like a procedure regarding how to handle water breaks. Trustee Pierce also informed the Board about the issues with the water break. Including the lack of a trench box to protect works while in the “hole.”

Resolution 63-2007
Motion to approve additional vouchers for the month of December 2007, totaling $3,485.96 made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Motion Carried.

Resolution 64-2007
Motion to approve additional vouchers for the month of January 2008, totaling $11,163.25 made by Trustee Thoman seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

Resolution 65-2007
Motion to approve vouchers for the month of February 2008, totaling $12,571.61 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” by ALL. Motion Carried.

-- Clerk Pierce read/submitted the resignation from Summer Recreation Director Kim Caldwell.

Resolution 66-2007
Motion made by Trustee Thoman, seconded by Trustee Pierce to advertise for the Summer Recreation position. Voted “YES” by ALL. Motion Carried.

-- Discussed recycling bid specs and letter to current provider.
-- Horton Property Update – Past due taxes and water have been paid.
-- Board reviewed outstanding tax list.
-- Requested resolution to destroy ’99-'00 records due to the retention schedule being six years.

Resolution 67-2007
Motion made by Trustee Tomassi, to destroy all Vouchers from 1999-2000 budget year, seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Motion Carried.

Resolution 68-2007
Motion to approve December 2007 Justice Report for Judge Norman made by Trustee Pierce and seconded by Trustee Tomassi.
Voted “YES” by ALL. Carried.

Resolution 69-2007
Motion to approve January 2008 Justice Report for Judge Norman made by Trustee Pierce and seconded by Trustee Tomassi.
Voted “YES” by ALL. Carried.

OLD BUSINESS:
-- Need a replacement for Althea Carpenter as Election Inspector.

Resolution 70-2007
Motion to allow Kay Collins be the election inspector if NYCOM approves and no alternate is available made by Trustee Thoman, seconded by Trustee Tomassi
Voted “YES” by ALL. Carried.

NEW BUSINESS:
-- Budget Workshops needs to be set: Monday, March 3rd at 6:30pm and Saturday, March 15 at 9AM. Need to advertise.

CORRESPONDENCE:
-- Joint Sanitary Landfill Commission Minutes February 2008
-- NYCOM News = January 18, 2008
-- Rural Futures January/February 2008
-- NYS Public Service Commission Notice of Hearing for NYSEG
-- Department of State January 2008 Newsletter
-- Journal Schuyler County Historical Society January 2008
-- SCOPED Minutes and Notice
-- NYCOM Regulation of Parks and other Municipal Property 1/08
-- 2007 Water and Sewer Rate Report – NYCOM
-- Schuyler County Environmental Mgmt Council Minutes
-- The Portal February 2008
-- NYS Public Safety Group – Revision for Rules & Regulations
-- Community Room Application/ltr for Tutti Fluti (several dates) -- APPROVED
-- Real Property Transfer = 203 Merchant – Horton to Beneficial

TRUSTEE COMMENTS:
Trustee Thoman asked the Board if it was okay to hold a Car Wash at the Village, the Fire Department has Okayed it for them. Board stated it was fine.

ADJOURNED
Motion to go into Executive Session to discuss personnel matters at 9:05 pm. Motion to adjourn executive session and Board meeting made at 9:22 p.m.

The following are the minutes of the Odessa Village Board's regular meeting held on Jan. 22, 2008, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on January 22, 2008 at 7:30PM in the Village Community Room.

ROLL CALL:
Mayor Austin -- Present; Deputy Mayor Decker – Present
Trustee Pierce -- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Absent; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Present; 1st Asst. Chief Tomassi – Present 7:45

OTHERS IN ATTENDANCE:
Mr. Michael Evans and Miss Tracy Gates
Mr. MacDougall
Odessa File – Charles Haeffner

Mr. Michael Evans and Mrs. Tracy Gates have resided at 409 Church St. for several years very happily in the Village of Odessa. Recently issues with plowing and a portable basketball hoop have arisen. Superintendent Jaynes requested in person that the net be moved in order to plow and said resident refused and police were contacted. Resident complained that plowing was tearing up grass and therefore erected poles and rope to help guide. These also were asked to be removed as they are in the right of way. Residents now state that they are feeling a bit singled out and harassed as others in the village have portable basketball nets also. Mayor Austin stated that others were asked to relocate the portable nets in which they complied. Code Enforcement Officer Seager sent a letter stating Zoning ordinance and requested net be moved as the law states it cannot be on public property. DPW will repair grass in spring.

Resolution 53-2007
Motion to accept the minutes of the December 17, 2007 Regular Board meeting made by Deputy Mayor Decker seconded by Trustee Pierce.
Voted” YES” by ALL. Motion Carried.

DPW REPORT:
Superintendent Jaynes reported:
-- Trade in for Traks – still negotiating
-- Digital Camera – prices range from $99 to $500.
-- Safe Routes to School Update – Meeting on the 25th of January with villages and county so everything can be done at once. Doesn’t think whole bridge needs to be taken down, can replace with wood.
-- Stripping streets – Schuyler and Chemung counties have machine; we only need to buy paint. Studies have shown having stripes on streets tend to help people slow down.
-- Salt spreader – Cost $100 plus shared services (mowing grass etc.)
-- CPR class – April 15 & 16 at Human Services Complex in Montour Falls.
-- Twin Tier Trees – marked 10 trees to be removed and is working on a quote.
-- Chair rail up in Community Room
-- Camp Monterey cleaning and waxing floors in community room.
-- Concern about condensation on walls in community room. Still big water on roof.
-- Hole on Brooklyn Terrace – needs to be dug back up and repaired.
-- New chain on spreader

FIRE DEPARTMENT REPORT:
• Mae Kadlecek donated $25,000 to Odessa Fire Department. Chief Jelliff requested approval from the board to purchase new pagers costing $11,700 for the fireman. Will buy back old pagers and distribute new and old pagers according to priority. Fireman will be required to sign a contract stating they are liable for the pager. They will be insured under “fireman equipment.” The Fire Dept. will also use some the funds for new accountability tags.

Resolution 54-2007
Motion made by Deputy Mayor Decker for fire department to purchase new pagers. Seconded by Trustee Tomassi.
Voted “YES” by all. Carried

• 24 Total calls- 13 medical, 11 fire
• Siren will be shortened from about 2 ½ minutes to less than 1 minute.
• Jeremy Hoffman Benefit will be held March 8 at the Watkins Community Center. Starting at Noon will be family time with games for children and Chicken BBQ, starting at 6:00 will be adult-oriented with bands and games of chance. Mayor requested more advertising be done. Flyers are being printed and distributed soon.

Resolution 55– 2007
Motion made by Trustee Tomassi to accept Josh Holloway as Jr. Firefighter. Trustee Pierce seconded.
Voted “YES” by all. Carried

Building Inspector Seager Reported:
• Written Report submitted to Board.
• Bauman property -- charges were dropped against Margaret Bauman, property actually in son’s name. The two vehicles have been removed. Some piles still remain, new court date of February 11th.
• Has new form for building permits which consists of a checklist -- a friendlier form to use.
• Needs to attend flood erosion training, encouraged DPW and contractors to attend also.
• Would like hedge trimming to be put in newsletter. Hedges should be no more than 36 inches high.
• Will contact residents for basketball nets, hedge trimming, fence removal, etc. with a request that needs to be met in a timely manner, if not taken care of in time frame, village will do work and charge resident.
• Trustee Tomassi questioned if there is a fire inspection plan. There currently is not, need to make a plan. A list of all public assembly buildings, businesses, multiple dwellings, was requested by Building Inspector Seager.

Resolution 56-2007
Motion to approve vouchers for the month of January, totaling $13,349.85 made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Carried.

Resolution 57-2007
Motion to approve Election Inspectors Bonnie Seeley and Althea Carpenter made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” by all. Carried

Community Room application for Kay Collins for February 16 – Approved.
Community Room application for Joan Scott for Boy Scout sleepover – Rejected due to fire regulations.

Stating necessity of her having a phone due to the fact that she has her own cell phone and also home phone that she can be reached any time.

Newsletter:
• Include that 4-wheelers and snowmobiles need to be respectful to residents' property.
• Newsletters should go out 4 times a year. (December, March, June, September)

CORRESPONDENCE:
-- Joint Sanitary Landfill Commission Minutes January 2008
-- Schuyler County Environmental Management Council Meeting
-- The Portal January 2008
-- SCOPED Meeting Notice and Minutes 12/26/07
-- Nuggets and Nibbles Fall 2007
-- Empire State Report January '08
-- Sydney Place Appts. Pilot Taxes July-Dec '07
-- NYS Public Entities Safety Group 497
-- Letter from Schuyler County Environmental regarding meetings
-- Insight Winter 2007
-- USDA Letter regarding Bath Office taking over Schuyler County.
-- Real Property Transfer Fannie Mae to Pearsall – 213 Main Street
-- Real Property Transfer Federal Home Loan to Shisler –204 MacDowell
-- Real Property Transfer Brant to Seewald – 113 Hanlon Drive
-- Real Property Transfer Frances Lindsley to William Lindsley – 206 First Street

ADJOURNED
Motion to adjourn at 8:50 pm made by Trustee Pierce seconded by Trustee Tomassi. Executive Session called. Executive session adjourned at 9:05 p.m.

From left: Odessa Mayor Betsy Austin and Village Board members Peggy Tomassi and Rita Decker.

The following are the minutes of the Odessa Village Board's regular meeting held on Dec. 17, 2007, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on December 17, 2007 at 7:30PM in the Village Community Room.

ROLL CALL:
Mayor Ketchum -- Present; Deputy Mayor Decker – Present
Trustee Pierce -- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff – Absent; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi - Absent

Approval of Minutes:
Resolution 44-2007
Motion to accept the minutes of the October 24, 2007 Regular Board meeting made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by Thoman, Pierce and Ketchum, Abstain by Tomassi and Decker due to absence from meeting. Motion Carried.

Resolution 45-2007
Motion to accept the minutes of the November 19, 2007 Regular Board meeting made by Trustee Pierce seconded by Deputy Mayor Decker.
Voted” YES” by all with Trustee Thoman abstaining due to absence.
Motion Carried.

DPW REPORT:
Supt. Jaynes reported:
• Still working with Bobcat to return the traks purchased last budget year.
• Placed a bid on Cinder Spreader Village of Watkins has placed an ad for.
• Will be meeting with Mayor Phillips to discuss shared services.
• Received 15 ton of waste salt at no cost.
• Camp Monterey will be working on cleaning and striping Community Room Floor.
• Look into CPR/First Aid class.
• Looking into with County on the Safe Routes to School Grant being offered by NYS.
• Received notice from Environmental council regarding possible plaques for drain inlets stating not for waste water.

FIRE DEPARTMENT REPORT:
• Clerk Pierce asked the Board to approve the update of the back door into the fire department side with a panic bar and the Fire Department would like a combo lock installed which will be at the cost of the Fire Department.
Resolution 46-2007
Motion made by Trustee Pierce to approve the quote from Montour Glass for the amount of $833.50 which the Odessa Fire Dept. will reimburse the Village the cost of the combo lock in the amount of $467.50, seconded by Trustee Thoman.
Voted “YES” by ALL.
Carried.

• Ronald Goossen needs board’s approval for membership to the Odessa Fire Dept.
Resolution 47-2007
Motion made by Trustee Thoman to approve the membership of Ronald Goossen to the Odessa Fire Department, seconded by Trustee Pierce.
Voted “YES” by ALL.
Carried.

BUILDING INSPECTOR:
Clerk Pierce reported that there is a court date of January 7th issued on the Bauman property.

Resolution 48-2007
Motion to approve additional vouchers for the month of November 2007, totaling $2,241.95 made by Deputy Mayor Decker seconded by Trustee Tomassi.
Voted “YES” by ALL.
Carried.

Resolution 49-2007
Motion to approve vouchers for the month of December 2007, totaling $6,827.33 made by Trustee Tomassi seconded by Deputy Mayor Decker.
Voted “YES” by ALL.
Carried.

• Discussed Newsletter.
• Updated Board that 201 Merchant owned by the Rices is now in Foreclosure.
• Horton Property at 203 Merchant is being sold at auction on 1/7/08.
• Clerk Pierce requested that lack of people taking advantage of the evening hours is very low and would like to consider changing hours to 8am to 1pm everyday with the exception of tax time in June where Thursdays will be back to 1pm to 6pm.

Resolution 50-2007
Motion made by Deputy Mayor Decker to have Clerk’s hours be 8am to 1pm Monday through Friday and June will be Monday – Wednesday and Fridays 8am to 1pm and Thursdays 1pm to 6pm. To commence January 1, 2008, seconded by Trustee Tomassi. Voted “YES” by ALL.
Carried.

Resolution 51-2007
Motion to approve November 2007 Justice Report for Judge Norman made by Trustee Tomassi and seconded by Deputy Mayor Decker.
Voted “YES” by ALL. Carried.

NEW BUSINESS:
• Trustee Pierce brought up a complaint from Mane Street Hair Design at 107 E. Main Street regarding the numbering on Main Street and the confusion with 107 West Main, the Haeffner residence. Clerk Pierce has placed a call with Bill Kennedy who will be researching possibly renumbering Mane Street Hair Design.

MAYOR:
Mayor Ketchum stated his last day will actually be 12/18/07 due to Village Law only allowing resignation to take place no longer than 30 days from date of resignation letter. Need to decide on whether to appoint someone or leave it open until March elections.
Resolution 52-2007
Motion made by Trustee Tomassi to appoint Betsy Austin as Mayor,
Seconded by Trustee Thoman.
Voted “YES” by ALL. Carried.

Mayor Ketchum said Thank You to everyone on the Board, especially former Mayor Carpenter for his assistance and support while working on the Board.

CORRESPONDENCE:
-- Joint Sanitary Landfill Commission Minutes November 2007
-- Schuyler County Environmental Management Council
-- The Portal December 2007
-- Taking Root Autumn 2007
-- Across the Table – September/October 2007
-- Schuyler County Youth Bureau Youth Court
-- Time Warner Franchise Fee – Quarterly Statement
-- Copy of Spreader Bid to Village of Watkins Glen
-- Real Property Transfer Rentschler to Jelliff – 512 Church Street
-- Real Property Transfer Baudenistle to Goossen – 317 Speedway
-- Real Property Transfer Starkweather/Joslyn to Moran – Mitchell Hollow Road
-- Community Room App.– Al Parke/Tim Jaynes – 2/9/08 Noon-6pm - APPROVED
-- Community Room App. – Tim Jaynes – 4/12/08 – Noon – 6pm. - APPROVED.

ODESSA, Dec. 18 -- Betsy Austin, who served as mayor of Odessa from 1995-2001, has been appointed to the post again to succeed Rob Ketchum.

Austin, in the last item on the agenda of Monday night's Village Board meeting, was nominated and appointed without discussion. Trustee Peggy Tomassi proposed the appointment, and trustee Robin Thoman seconded it.

The appointment takes effect Wednesday -- when Austin signs the oath book signed by all incoming mayors -- and lasts through March. In order to continue in office beyond that, Austin would have to run for the last year of Ketchum's term in the March election. Also up for grabs in that elecction will be the two-year trustee seats of Tomassi and Rita Decker, as well as the final year of the village justice position -- the final year of Michael Donnelly's term.

Ketchum -- mayor since February 2006 -- announced on Nov. 19th that he would step down from the post due to the need to attend more closely to his job as pastor of the Odessa Wesleyan Church. He had first cited a resignation date at the end of the year, but when it was discovered that New York Conference of Mayors rules allow a maximum of 30 days on a resignation notice, the date was moved up to Dec. 18.

Speculation had held that deputy mayor Decker would run meetings and fill the other roles required of a mayor -- without appointment to the job. But Austin stepped forward, instead.

Austin, who lives on Merchant Avenue, has long run a day care out of her home. She was in office as mayor when the state mandated a new water system for the village, and helped steer that complex and expensive project to reality. She left office at the end of her third two-year term without seeking reelection.

ODESSA, Nov. 20 -- Rob Ketchum, who has served as Odessa mayor since February 2006, has submitted his resignation from that post effective Dec. 31.

Ketchum, announcing the move at Monday night's monthly Village Board session, cited his job as pastor of the Odessa Wesleyan Church as the primary reason -- that he needs to focus on the church in order to help it grow. He also works part-time for Stone Ridge Contracting of Odessa.

In a letter to the board, Ketchum said he has "a desire to see the village move forward by retaining and attracting new and younger families. I do not have what is needed to accomplish the task."

The board "regretfully" accepted the resignation, and will discuss at its next meeting -- scheduled for Dec. 17th -- what step it might take in response. The board could appoint a temporary successor, but also could leave the post vacant until the March elections determine who will fill the final year of Ketchum's term. In the absence of a mayor, Deputy Mayor Rita Decker -- a trustee on the board -- would be in charge.

Ketchum -- who was serving as trustee at the time -- was appointed mayor in February 2006 upon the resignation of Bob Carpenter from the post. Since it was too late at the time for the filing of election petitions, Ketchum was appointed to serve the final year of Carpenter's term. He then won a two-year term in the March election this year.

-- The board decided to advertise for suggestions in its proposed quest to rename the Municipal Building. It is considering the possibility of naming it after a community leader from either the recent or distant past.

Village Board Members

Sheriff to residents: Call us if you need help

Back in charge: Austin runs board meeting