The Odessa File: Government of Schuyler County

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Peggy Tomassi, Timothy Hicks, Robin Thoman and Shawn Crane..

A Public hearing on Tuesday, July 20, 2010 at 6pm in the Village Municipal Building, located at 300 E. Main Street, Odessa, in regards to proposed Local Law No. 1 of 2010, on Back Flow Prevention.

A copy of Local Law 1-2010 may be obtained at the Village office during business hours.

The undersigned, having received the tax roll and warrant for the collection of taxes levied for the fiscal year 2010-2011 in the amount of $130,983.14 will receive payment of taxes at the Village Clerk’s office in the Municipal Building daily, Monday through Wednesday and Fridays 8am to 1pm and Thursdays 1pm – 6pm. Payments can be made from June 1, 2010 until July 1, 2010 without penalty.

On taxes remaining unpaid after July 1, 2010, interest and five percent (5%) will be added for the month of July and one percent (1%) for each month or fraction thereof until paid.

PLEASE TAKE NOTICE, the Village of Odessa Board meetings will take place on the third Tuesday of each month at 6:30 p.m. If a Board meeting falls on a Holiday, the Board meeting will be held on the following day.

A column by Odessa Mayor Keith T. Pierce

Odessa Mayor Keith T. Pierce graces our pages with his monthly column. This time the title is "The Bridge is Gone!" Column.

Left: Mayor Keith T. Pierce

For a look at his first column, in May, click here.

For a look at his second column, in June, click here.

For a look at his third column, in August, click here.

For a look at his fourth column, in October, click here.

For a look at his fifth column, in November, click here.

For a look at his sixth column, in December, click here.

For a look at his seventh column, in January, click here.

For a look at his eighth column, in March, click here.

For a look at his ninth column, in April, click here.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on May 18, 2010 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe – Present 7:13PM
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present (8:30); Municipal Worker McFall – Absent
Water Operator Connelley - Present

PUBLIC:
Mrs. Darling submitted a letter for the Planning Board regarding the vacant property she owns, Mayor Pierce stated he would get it to the Planning Board. Mrs. Darling asked if the Village would be replanting trees to replace the ones that had been taken down. Mayor Pierce stated there is a budget amount put aside to plant trees, but the Village is consulting with an arborist to find the right kind of trees to plant that will not cause damage to sidewalks and cause problems with wires. Inquired about doing less mowing, Mayor Pierce stated the Village has cut back on mowing over the last two years.

Had two Firefighters injured at the Chapman Road fire, one firefighter had to have gear cut off; this was submitted to insurance. Both firefighters will be only exterior for now.

Grant – Getting measurements for fire gear taken and working on getting quotes for cameras.

During truck inspection HE-27 stopped working, LaFrance came out, had to have it towed to Beam Mack could be a computer issues. Have automatic mutual aid for one tanker and one pumper.

Resolution 93-2009
Motion made by Trustee Thoman, seconded by Trustee Hicks to approve transferred member Rich Brown to the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried.

Checking dry hydrants by Saw Mill in Cayuta, found several new building. Company will be providing updated maps to cover new building.

Having a problem with Fire reports. Former Chief Jelliff was able to print off all reports and submit them, will be updating computers and software to correct problem.

Odessa will be used for demonstrating new feature of I am Responding, where dispatch can text the address to the firefighters' phones.

Tanker Update – Problem with company shipping poly tank, miscommunication by company. Have been promised it will ship soon.

WATER REPORT: Water Operator Connelley
Flushing was done in 2 ½ days, made changes to procedures, will have written down for future. Had a problem with Booster station, had to change out coupler. Now have backup coupler for future. During flushing a list of hydrants was completed and now can keep track of what needs to be repaired.

County will be fixing the Mill Street Bridge this summer – there are two mains, one under the bridge which is believed to be no longer used, the other is in the creek and we will need to have engineered to move when County puts in a box culvert. Connelley has spoken with Hwy Supervisor Mathews regarding using same engineer for water.

Suggested to have in local law that lead wires are mandatory for plastic services to be able to track.

Discussed Department of Health requirements to be met.
--Installation of Chlorine pump at Booster Station: bids to be sent out for engineering
--Getting Well #1 up and working; need to contact Moody on obtaining quote for work.
--Water Main Exposed; Connelley has gone over with Supt. LaRow to correct.
--Well in back of Municipal Building needs to be run; Chief Tomassi stated he would use it to fill HE-27
--Cross Connection control (Back Flow Preventor policy); Clerk Pierce will adapt Watkins Policy and provide at following Board meeting.
--Leaky seal at Booster Station. This has been researched over the last three years, continues to be an issue on the pump being obsolete.
Master meter to be replaced at Pump house; reviewing options for making system automated.

Trustee Thoman asked that the area between Rosen and Evans be repaired now that stumps have been cleaned out. Mayor Pierce stated to get top soil and start fresh.

Mayor Pierce brought up the mowing and stated to Trustee Tomassi that a standard was given to Supt. LaRow and it is not being met. Trustee Tomassi will be forwarding suggestions to Supt. LaRow.

Trustee Hicks stated that he would like Mr. Connelley to help us make sure that procedures and policies are in place and written so that we do not run into problems again when the position changes.

BUILDING INSPECTOR:
BI Kibbe submitted his report
Reviewed Fire Inspections
Discussed issues with Justice Goossen; BI Kibbe will be speaking to Attorney Mattison on next move.

Resolution 94-2009
Motion made by Trustee Tomassi, seconded by Deputy Mayor (DM) Crane to approve the April Justice income report submitted.
Voted “Yes” by ALL. Motion Carried

Resolution 95-2009
Motion made by Trustee Tomassi to approve additional vouchers from April in the amount of $359.85, seconded by Trustee Thoman. “Yes” by ALL. Motion Carried

Resolution 96-2009
Motion made by Trustee Thoman to approve May 2010 vouchers totaling $116,033.12 with research to be done on Fire department Verizon bill regarding the data charge, activation and 911 service area, seconded by Trustee Hicks,
Voted “Yes” by ALL. Motion Carried

Resolution 97-2009
Motion to accept the minutes of the April 27, 2010 regular Board Meeting made by DM Crane, seconded by Trustee Hicks, Voted “Yes” by ALL. Motion Carried

Village Dissolution – Mayor Pierce stated that NYCOM has sent out a document regarding how current dissolutions have gone through and the pros and cons. One note Mayor Pierce made was that after one year the township that merges doesn’t have to continue to follow through on commitments made to Villages when merger went through. Mayor asked that copies be made for Village Board members.

Pedestrian Bridge – Mayor Pierce stated that Blades backed out of quote due to company being bought by another. New company stated their bridge department is too stretched to take it on. Trustee Thoman stated she would take it to Silverline to see if they could take the bridge out.

Clerk Pierce explained to Board about end of year payroll that will be completed the next two weeks.

Clerk Pierce submitted new Payroll Policy for approval; this would change the day the payroll is processed to stop the estimating of time at the end of the week.

Resolution 98-2009
Motion made by DM Crane to approve the new payroll policy below, seconded by Trustee Hicks. Voted “Yes” by ALL. Motion Carried

Pay day will be the Wednesday following the last day of the bi-weekly pay period. (Example. Pay runs through two weeks, ending Friday, payment will be made to employee the following Wednesday)

Timesheets must be turned in no later than 9 a.m. on Tuesday. If timesheets are not turned in by this time, the employee will not be paid until the following payroll

County Planning Commission – Trustee Hicks stated the Board would need to make another appointment since he will need to resign this position due to other commitments.

PILOT agreement with Sydney Place – Clerk Pierce explained that Attorney Mattison found that the Village could go forward alone on a PILOT agreement with Sydney Place; however the new term is 25 years. Clerk Pierce explained if the Village is not going to move forward with a PILOT now would be the time since the assessments will increase for the 2011 tax year it could help offset the deficit that the Village may see taxes are collected instead of a PILOT agreement.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
NYS Public Safety Loss Run Report
Schuyler County Environmental Management Council
SCOPED Minutes
Real Property Transfer Report – Owen Place – Marjorie Reynolds to Larry Reynolds

The following are the minutes of the Odessa Village Board's Regular Meeting held on April 27, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on April 27, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Crane – Present
Trustee Hicks- Present; Trustee Thoman – Present 7:53PM
Trustee Tomassi – Present; Building Inspector Kibbe -Absent
Fire Chief Tomassi - Present; 1st Asst. Hoffman– Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present; Municipal Worker McFall - Absent

PUBLIC:
Mr. Teeter asked about a marker that was knocked over by Hanlon Drive. He also requested 09-10 Budget information. Clerk Pierce informed him that information is in the current budget he just received. Commented on the parking on Speedway and how dangerous it is. Mayor Pierce explained what the Village has tried to do in conjunction with OMCS.

Board reviewed two bids received for the Recycling Bids; Cardinal Disposal bid $300 for Single stream, monthly collections and Frank’s Disposal bid for same service for $325 per month.

Board was concerned if Frank’s Disposal was not chosen that he would not allow residents to drop off at his facility in Cayuta. Clerk Pierce explained that she had spoken with Town Clerk Hoffman and she stated that all the Townships pay Frank’s Disposal a contract fee for allowing the town residents to drop off on Saturdays. This amount includes the Village’s as well.

Resolution 84-2009
Motion made by Deputy Mayor (DM) Crane, seconded by Trustee Hicks to accept the Cardinal Disposal Recycling bid for $300 per month for single stream pickup. Voted “YES” BY ALL. In attendance at 7:40PM. Motion Carried

**When Trustee Thoman arrived and reviewed bids; she asked that it be noted she is not in favor of the Cardinal Disposal bid; noting Frank’s has been good to the Village for many years.**

Motion made by DM Crane, seconded by Trustee Tomassi at 7:46pm to close the Public Hearing for the 2010-2011 Budget.

Resolution 85-2009
Motion made Trustee Tomassi, seconded by DM Crane to approve the Final Budget for the 2010-2011 Fiscal Year. . Voted “YES” BY ALL. Motion Carried.

Received FEMA Grant for 16 sets of gear and two cameras, should be around $52,000.

Ask the Board to replace some of the grass between the BBQ Pit and the driveway with stone since it gets slippery when cooking. Board Okayed; DPW to place stone by the BBQ Pit.

Harrisburg Trip – Fire Department not going; firefighters may go on their own.

OMCS auto extrication at school for Prom week has received great response from mutual aid companies for the demonstration.

Trustee Thoman reviewed a couple of invoices; one regarding the Purchase Order not being attached. Clerk Pierce stated she would take care of. Discussion regarding obtaining three quotes on the work being done on 24. Chief Tomassi stated that the insurance company only asked for one quote. Board discussed the importance of obtaining three quotes to show that we are getting the best price and that the Board is showing the residents that we are doing the best to get three quotes. Board discussed when re-vamping the Procurement Policy that there may be an exception when it comes to items that are running through the insurance company and possibly putting a dollar threshold on the three quotes.

Resolution 86-2009
Motion made by Trustee Tomassi, seconded by Trustee Hicks to approve the following appointments and Annual Resolutions:
Voted “YES” BY ALL. Motion Carried.

APPOINTMENTS:
Deputy Mayor – Shawn Crane
Acting Village Justice – Dale Jaynes
Code Enforcement Officer/Building Inspector – Bud Kibbe
Health Inspector – Dr. Winkler
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Vacant
Schuyler County Environmental Management Council – Andy Parker
Council of Government Representative – Trustee Peggy Tomassi
DPW Liaison – Trustee Peggy Tomassi
Summer Recreation Liaison – Trustee Robin Thoman

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Tuesday starting at 6:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

Annual Resolutions:
Needed to authorize payment of public utilities, and justice fees and designating official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk.

DPW REPORT:
Update on Overhead door replacement – Frame needs to be stabilized, need to get 2x6’s to frame up before JC Overhead Door will install door. Board Okayed to purchase materials to move forward.

Will be edging Fowler Place to help with Drainage. Mayor Pierce asked that he contact the residence that will be affected to let them know prior to work being completed.

Chipper – Contacted Salsco, due to chipper not functioning properly. Dana Bailey with Town of Montour has offered to look at and help adjust.

Would like to dispose of two push mowers that are currently not working, Board Okayed.

Catch Basins in need of repair. Board asked that Supt. LaRow come up with a plan to fix the basins and project costs; and work on a maintenance plan for the next several years to keep the drainage system up and running. Clerk Pierce asked about the number of “No Dumping” drainage markers received from EMC, Supt. LaRow not sure of the amount but will make plan to place the rest of the markers on the allocated drains.

There are a couple of meetings that he would like to attend: Camp Monterey on 5/6 at 9:30AM and Dig safely on 5/4. Trustee Thoman suggested he try to make the Camp Monterey.

Seneca Supply is having a meeting on 5/14 to go over equipment available; Mayor asked to obtain listing to have on file instead of attending.

Salt Storage – Received permit, will be working with Reynolds to start project.

Highway Class at Ithaca College – July 7-9. Board approved the class for $90, discussed taking the DPW truck; however the Board wanted Supt. LaRow to check into car-pooling since several individuals attend from within the County.

BUILDING INSPECTOR:
BI Kibbe was not in attendance; submitted written report.

JUSTICE Report:
Board read letter or appreciation from Justice Goossen for hosting the Jury Trial. Trustee Tomassi asked that a copy be placed in Supt. LaRow’s folder.

Resolution 87-2009
Motion made by Trustee Hicks, seconded by Trustee Thoman to approve travel on May 1st to Dryden, New York for Justice Goossen, reimbursing for mileage only. Voted “Yes” by ALL. Motion Carried

CLERK-TREASURER:
Resolution 88-2009
Motion made by Trustee Thoman to correct March 2010 vouchers to be $19,537.10, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried
“Yes” by ALL. Motion Carried

Resolution 89-2009
Motion made by Trustee Thoman, seconded by DM Crane to approve April 2010 vouchers totaling $31,083.79. Voted “Yes” by ALL. Motion Carried

Approval of Minutes:
Resolution 90-2009
Motion to accept the minutes of the March 29, 2010 regular Board Meeting made by Trustee Crane, seconded by Trustee Thoman, Voted “YES” BY Trustees Thoman, Tomassi, and DM Crane, Abstention by Trustee Hicks. Motion Carried

Resolution 91-2009
Motion to accept the minutes of the April 14, 2010 Public Hearing on the 2010-2011 Tentative Budget made by Trustee Thoman, seconded by DM Crane, Voted “Yes” by ALL. Motion Carried

OLD BUSINESS:
NYS DOT removed the blinking light; Board discussed. Mr. Teeter thought it was a deterrent for traffic, and all hope accidents don't occur due to the traffic not slowing through the Village.

NEW BUSINESS:
Trustee Hicks discussed the idea of a Joint Planning Board subcommittee between the Town of Catharine and the Village of Odessa Planning Board. Would like to come up with a comprehensive plan for the future.

Resolution 92-2009
Motion made by Trustee Thoman to approve a joint planning board subcommittee between the Town of Catharine and the Village of Odessa, seconded by Trustee Tomassi. Voted “Yes” by DM Crane, Trustees Thoman and Tomassi, Trustee Hicks abstained. Motion Carried

Trustee Hicks spoke about Leadership Conference and the company STC that does GPS Mapping and can map out our water system and our storm drains for us. The Board agreed to look into setting up a meeting with them to discuss options.

Water Meter reading will take place the last week of April and Harley will be providing a reader to assist and train Supt. LaRow.

PILOT agreement with Sydney Place – Clerk Pierce explained that Town of Catharine voted down extending the agreement. Currently at the tax rate the Village charges; the Village would actually lose money if we were to discontinue the PILOT agreement. The Board asked Clerk Pierce to work with the Village Attorney to see what our options are.

Community Room Applications:
CNY We the People Organization – 1st & 3rd Wednesday – (June-Aug.) – Approved
U.S. Census Bureau – Drop off/Pickup 10:30a-12:30p (5/3-6/26 M-F)-Approved.

PUBLIC: Former employee Eric Wheaton thanked the Board for everything they had done in supporting him and helping him to learn new skills while at the Village and he appreciated everything that Mayor Pierce had taught him.

The following are the minutes of the Odessa Village Board's Public Hearing held on April 14, 2010, in the Municipal Building Community Room.

A Public Hearing was held by the Village of Odessa Board of Trustee on April 14, 2010 at 7:30 p.m. in the Village Community Room regarding the 2010-2011 Tentative Budget.

ROLL CALL:
Mayor Keith Pierce - Present; Trustee Hicks – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe -Absent
Fire Chief Jelliff - Absent; 1st Asst. Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Absent Water Operator Connelly – Absent

Resolution 83-2009
Motion made by Trustee Hicks to approve 2010-1011 Tentative Budget, seconded by Trustee Crane. Voted “Yes” by ALL. Motion Carried

Motion to adjourn made by Trustee Tomassi, seconded by Trustee Thoman at 7:50 p.m.

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 29, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on March 29, 2010 at 7:30p.m. In the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present 7:53PM
Trustee Tomassi – Present; Building Inspector Kibbe -Present
Fire Chief Jelliff - Present; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent Superintendent LaRow –Present Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Tim Hicks, Sally Hill, Ben & Brett Reynolds (Reynolds Lumber), Planning Board members Lou Cicconi and Steve DeWalt

PUBLIC:
Sally Hill asked about water bills and the amount being high, Clerk Pierce explained that the last two water billing cycles were estimated and an adjustment will occur on the May bill. Mrs. Hill also questioned about the DPW truck tires being mounted; Mayor Pierce explained that the tires were in fact placed on the truck, but then were removed.

Prior to the Fire Department's report, the Mayor thanked Chief Jelliff for his service to the Village and the fire department.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
February Calls: 10 Fire; 11 EMS

Fire Department Elections were held: Chief Mike Tomassi; 1st Asst. Jeremy Hoffman; 2nd Asst. Jamie Gerdes; 3rd Asst. Michael Hines. Administrative officers stayed the same: President Bernie MacDougall, 1st VP Ron Hoffman, 2nd VP Bill Bulkley, Secretary Carmella Hoffman, Treasurer Rebecca Franklin.

Update on Tanker – waiting on delivery of the poly tank. Still requires painting

Odessa and Montour Falls will be having a “mini-fundraiser” basketball game on Wednesday, April 7th at 7pm

Dana Bailey has transferred to Active status from Emeritus, need Board approval.

Resolution 68-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve Dana Bailey to active status for the Odessa Hose and Chemical Co. Voted “YES” BY ALL. Motion Carried

1st Asst. Tomassi would like to surplus the hose that has failed hose testing and is currently being stored in the OFD shed, there is a total of 61 rolls of 1 ¾ to 5 inch hose.

Resolution 69-2009
Motion made by Deputy Mayor (DM) Decker seconded by Trustee Crane to approve Surplus of 61 rolls of hose ranging in size from 1 ¾ to 5 inches.
Voted “YES” BY ALL. Motion Carried

1st Asst. Tomassi would like to install a quick dump on the back of the tanker so that the firemen do not need to stand in the back of the truck. Need to confirm quote.

DPW REPORT:
Received quotes to replace the overhead doors at the DPW Garage; Overhead door Elmira $2,100, JC’s Overhead Door Waverly $2,097, Fingerlakes Overhead $2,100.

Resolution 70-2009
Motion made by Trustee Tomassi seconded by Trustee Crane to approve purchase of one overhead door from JC’s Overhead door in the amount of $1,050.
Voted “YES” BY ALL. Motion Carried

Received quotes from various individuals and researched with County and State contract, the best price for a paint cabinet is $636. BI Kibbe informed the Board that the paint cabinet is required for fire inspections.

Resolution 71-2009
Motion made by Trustee Crane seconded by Trustee Tomassi to approve the purchase of a paint cabinet from Global One in the amount of $636.
Voted “YES” BY ALL. Motion Carried

New worker Heather McFall started on the 15th and is doing well. Mayor Pierce asked that Water Operator Connelley test Heather before she is left to do water on the weekends.

Mayor Pierce asked about the Inter-municipal Agreement with Watkins Glen, Clerk Pierce explained Attorney Mattison reviewed and stated everything was fine. Billing for Mr. Connelley will not be retro.

Salt Shed Quotes: Tom Morgan’s $22,034, RL Perry $25,000 and Reynolds Logging $16,000. This will hold 70 tons of salt and 20 tons of sand. Trustee Tomassi asked if DEC requirements were met. Clerk Pierce had contacted DEC and received documentation. Supt. LaRow has also been working with BI Kibbe.

Resolution 72-2009
Motion made by Deputy Mayor Decker seconded by Trustee Thoman to approve the bid from Reynolds Lumber in the amount of $16,000.
Voted “YES” BY ALL. Motion Carried

Discussed conversation had with County Highway Supt. Mathews suggested Supt. LaRow to attend highway school at Ithaca College from July 7-9th, cost is $90. – Decision tabled.

There are several storm drains that need to be repaired. The Board asked Supt. LaRow to come up with a plan on fixing them and submit to the Board to figure out costs.

Ferris riding mower wasn’t charging took it to Little’s in Newfield, wiring harness corroded from storing mower next to the salt. Total cost of repair is close to $800, which the Mayor approved prior to the meeting.

Corning Community water class will be starting; Board also discussed a policy for training classes.

Resolution 73-2009
Motion made by Trustee Thoman to reimburse Supt. LaRow for mileage during his Water class, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT
1st Asst. Tomassi informed the Board of the quote prices for the “quick dump” tank and LED lights for the back of the new tanker. Need approval for $700 for the quick dump and $215 for the LED lights.

Resolution 74-2009
Motion made by Deputy Mayor Decker seconded by Trustee Crane to approve the purchase of the quick dump for $700 and the LED lights for the new tanker in the amount of $215. Voted “YES” BY Trustees Crane, and Thoman, DM Decker, Abstention by Trustee Tomassi. Motion Carried

BUILDING INSPECTOR:
BI Kibbe went over his report.
Building Permits are coming in and has been dealing with property maintenance issues. The Board asked about Fire Inspections; VTO and Hayes office has been going on two years with no resolution, the Board would like to have these closed out.

PLANNING BOARD: Steve DeWalt reported that Mr. Mosher has not been attending and will be contacting him to see if he would like to continue. Reviewing by-laws and zoning.

JUSTICE Report:
Clerk Pierce informed the Board the JCAP grant gave a partial grant for supplies and explained the confusion with why Town of Catharine did not receive any grant monies.
Justice report for January and February.

Resolution 75-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the January and February 2010 Justice reports. Voted “YES” BY ALL. Motion Carried

CLERK-TREASURER:
Resolution 76-2009
Motion made by Deputy Mayor Decker to approve additional vouchers for February 2010 totaling $49.90, seconded by Trustee Tomassi. Voted “YES” BY Trustees Crane, and Tomassi, DM Decker, Abstention by Trustee Thoman. Motion Carried

Resolution 77-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Crane to approve March 2010 vouchers totaling $19,781.10. Voted “YES” BY Trustees Crane, and Tomassi, DM Decker, Abstention by Trustee Thoman. Motion Carried

Asked for go-ahead for Bid notice for extension of water on Fowler Place. Approval given.

Need to reschedule April’s meeting due to Board members being out of town. Board meeting rescheduled for April 27, 2010, meeting change to be advertised.

Request approval to destroy the following records that meet the guidelines for destruction:

Tax Year 2002-2003 Records for all Funds
Check Stubs, Bank Reconciliations, Accounting registers, Paid vouchers, Abstract of audited vouchers, federal tax deposits, copies of tax searches, statements of unpaid taxes, monthly retirement reports, payroll distribution summaries, water payment journals and summaries, tentative budget, payroll certifications, Invoice billing for Justice court fund.

Resolution 78-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the list for destruction by shredding company. Voted “Yes” by ALL. Motion Carried

Researched Map storage boxes, best price is $69.99 holds up to 65 maps – Approved.

Approval of Minutes:
Resolution 79-2009
Motion to accept the minutes of the February 23, 2010 regular Board Meeting made by Trustee Tomassi, seconded by Trustee Thoman, Voted “YES” BY Trustees Thoman, and Tomassi, DM Decker, Abstention by Trustee Crane. Motion Carried

Resolution 80-2009
Motion made by Trustee Thoman to reduce the DPW deductible for trucks to $250, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Set a Budget workshop for Saturday, April 10th. Discussed Recycling bids and tree bids. Decided to send out Recycling bids and ask for arborists to bid on specific trees.

We the People Organization – 1st & 3rd Wednesday – (March-May) – Approved
Todd LaRow – Birthday Party – 6/5 – 2-4pm.

MAYOR
NYS DOT letter regarding removal of blinking light on SR 224 – Board discussed. Trustee Tomassi asked if a study had been done and if not would like one. Mayor Pierce will contact Assemblyman O’Mara.

Main Street Development Workshop – Need approval for Trustee Crane and Mayor Pierce to attend.

Resolution 81-2009
Motion made by Trustee Thoman to approve Mayor Pierce and Trustee Crane to attend the NYCOM Main Street Workshop, seconded by Trustee Tomassi. Voted “Yes” by ALL. Motion Carried

Crisis Leadership for Local Officials – June 3-4 in Syracuse – Mayor Pierce would like to attend.

Resolution 82-2009
Motion made by Trustee Thoman to approve Mayor Pierce to attend Crisis Leadership for Local Officials on June 3-4, seconded by Trustee Crane. Voted “Yes” by ALL. Motion Carried

Working with Supt. Frame regarding Maple Avenue parking issues, need to come up with a more permanent solution.

Mayor Pierce thanked Deputy Mayor Decker for her 16 years of service to Village of Odessa, and stated she would be greatly missed.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable 4th Quarter Franchise Statement
The Portal March 2010
SCOPED Annual Report
Empire Telephone Gross Utilities Tax 1/1/09 – 12/31/09

TRUSTEE COMMENTS:
DM Decker asked about correcting what the pavement company did on Maple Avenue, driveway is still really sloped.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 23, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on February 23, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Absent; Trustee Thoman – Present 7:55
Trustee Tomassi – Present; Building Inspector Kibbe Absent
Fire Chief Jelliff - Present; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Absent; Deputy Clerk-Treasurer Collins- Present; DPW Superintendent LaRow –present; Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Sally Hill, Tim Lindsley, Jeff Greuber, Planning Board member Lou Cicconi
Tim Hicks

PUBLIC:
Jeff Greuber spoke first, last meeting was suggested to move forward with petition to dissolve village. (20% of registered voters needed to get referendum.) The board would have no choice but to move forward and to put out to village residents to vote. (Although petition was meant as sign of support for receiving grant funding). If voted in favor of study and haven’t secured grant funding what then. Called Andy Parker, our chairperson, and explained situation, he suggested I call Peggy Tomassi asked if petition is really required and she suggested I discuss with the Department of State and they indicated yes do go down that path. Jeff asked about a non-binding survey and what we would apply for is a noncompetitive grant. Department of State said it would be helpful to get support from two towns (Montour and Catherine). Last date for funding this year is March 17. Since non-competitive grant if we provide everything they need they will fund it, but if you miss step you’re done. Jeff asked Peg if we could just do this amongst ourselves. We probably could. DOS funding around $50,000, if we accept we are responsible for 10%. Can we proceed for an application of $50,000 and try to proceed with these ourselves? Mayor states he would like all trustees present to make decision. If we accept we (the village) are required to spend $5000 on study and if it is over $50,000 we are responsible for additional money.

Jeff Greuber stated he would kick in $1,000. Mayor Pierce thanked Mr. Greuber for all his work but comes back to the point that he does not want to spend village money if it is not wanted by the majority of the residents. That is why Mayor wants petition process. Would a survey be sufficient? JG: we could to a study without grant money is a choice. PT: we can do a study that is comprised of a committee. There are a number of people to help with study, and what we need for the study. JG: Doesn’t want to get in the middle and not have the players. PT: We have some pretty big names that are qualified have already agreed to offer assistance. Mayor: No problem with survey that does not cost money. Would like to see what survey says but does not want to spend village money without majority of residents wanting same thing. Did you start process of getting signatures? JG: No didn’t meet as group until last night. Mayor states that hearing from many residents after last meeting; they do not want Village dissolved. PT: I have hard time increasing village taxes to do study to dissolve Village. Could do public forum. We have done before and no one shows up. Petition sometimes people will sign just to get rid of them. Would like to gauge what people want. If no interest then no interest, if there is then it is up to board. From discussion heard tonight seems most want to proceed by ourselves. We need combination of all sides represented on committee. We do have resident of TOC to offer his assistance. Our study wouldn’t involve much – we don’t have that much in Odessa. Any information we can get would be great. Mayor to JG Need to start process the Board’s priority right now is budget. Their committee do survey as well as us doing survey and come together. Want survey before going ahead.

Update on Tanker – Programming wrong on transmission; long haul not short term. Took 3 seconds to stop on hill. Freightliner fixed.

ABS light on from when we bought it sent letter asking for reimbursement of $250.

Also did NYS inspection while there and in the process did voltage test on batteries.

Old tanker chassis 2 bids $1800 for Cookies; $1500 Dale Reynolds – Cookie got $1800. 5th Wheel two bids $300 and $500 from Dale Reynolds. Reynolds won.

Fire Department has posted a Facebook page for a little over a month and has been well received by community and many positive comments. There are member pictures and historical pictures. OFD website Chief not doing that website, he is doing Facebook.

Recently did annual training – Tompkins paid Firefighter was trainer. Will hold next one in house.

Will be holding lay person CPR/Defib training of March 1, 2010 at 7 p.m. This class is for Non EMS non professionals. One of the regulations of having a Defib is having training and people on file that have been trained. Will receive a two-year card.

Department has been doing extensive training with our ice rescue team. We did in-house training last Monday night and another practical training last Saturday and then March 20 another practical training to assist with mutual aid Mecklenburg, Watkins Glen, Montour to try to keep everyone proficient. We rely on mutual heavily during the day.

Fire Department voted in Christi Cogden as new/old firefighter. She was a member in the past. Trustee Tomassi asked if background check was performed. No there wasn’t as she was firefighter in the past. The only required check is the arson check.

Resolution 63-2009
Motion made by Trustee Tomassi and seconded by DM Decker Christi Cogden. All in favor. Motion Carried

Need to check availability of room for Thursday, March 11 at 7:00. Deputy Clerk Collins checked schedule, Firemen already scheduled.

Annual banquet scheduled for Saturday April 3 located at Logan Ridge Winery. Social hour at 6:00 with dinner at 7:00. Little different this year because of 100th anniversary.

Chief Jelliff states we will not be running for Chief again and so far the only person nominated is 1st Asst. Chief Mike Tomassi. Chief sitting down with 1st Asst. Chief to go over budget as he will be picking up the last few months of this budget year.

Mayor Pierce stated that Eric Wheaton DPW Worker has taken new job. Mayor wanted to thank him for his hard work and good job. If anyone sees him make sure to thank him. Mayor asked board for suggestions to clear up any gray areas and also need to work on policies and procedures.

Paul LaRow is new DPW Superintendent. He has been doing a good job. Doing a lot of snow plowing over that past couple weeks.

DPW Super LaRow states he has been working on a salt shed. Board has plans, and had contractors to come and look, waiting to hear back from them to see how much it will cost. We are using CHIPS money for this. What contractors? Tom Cook, Tom Morgan, can’t remember one from Elmira. $13,000 left in CHIPS for bridge, receiving new CHIPS money in spring. Mike Tomassi asked if it is within DEC regulations, DPW LaRow states yes. Asst. Chief Tomassi questioned only because at his work DEC was very picky.

Salt ruining things in DPW garage. New shed would be galvanized roof, plywood on inside, back fill and concrete pad where it will be sitting. Need quotes

Pick up is fixed. DPW LaRow states he did a lot of work on dump truck, fixed transmission, brake lights; the rotator on top was bad and did some welding on it. Also did welding on blade found another crack and welded.

Croft and Johnson will change meter in the spring on a nice day. Will give resident couple days notice. Something was catching in the meter. Shut off line and had Harley come up with listening device, still thinks there is water flowing somewhere. Turned back on and still had problems. They do have water.

Need new reader out by pit, was broken off. DPW LaRow has been finding places in the Village that have 2 meters and only one reader. Need to go around and start installing new meters so everyone is getting charged. Sunday DPW LaRow got a call that meter was broken, got there and meter was good. Next day still had no water it was other meter. Resident only being charged with one meter. Need to check all meters.

Going through meters, DPW LaRow had rebuilt 9 and they are ready to go. Hydrants didn’t get flushed in fall therefore meters are getting gunked up. Trustee Tomassi wants flushing in spring a priority, DPW LaRow wants to do it 3 times a year as preventive maintenance. Village will post two week notice on board out front for residents.

Lots of paint, oil and gas can in DPW garage, DPW LaRow would like to purchase a paint cabinet for storage of these cans. 3 quotes: 45 gal - $608, 72 gal - $636. Trustee Tomassi asked if he looked in state bid. DPW: No. We need to check out state bid price. Mayor states that this is something we have to have. Trustee Tomassi will supply DPW with name and number of county grounds keeper.

As winter is hopefully leaving soon, DIs (Drain Inlets) need to be cleaned around. DPW LaRow stated he cleaned out one today by library.

Mayor: do you have first aid kit in garage? Yes, not in trucks. Trucks need first aid kit as well as fire extinguisher.

Chief Jelliff asked about whose responsibility it is to shovel out hydrants. Has board determined during heavy snow if nearby residents or whose responsibility it is. Generally local residents who live near hydrant shovel it out. Ultimately it is Village responsibility. Paul can be Village eyes for this.

Pavement around Village building is getting really bad. The pad by the gas tank is actually sinking. Need quotes for concrete. Mike Tomassi can get quotes.

DPW needs to look at corner of Church and Mitchell Place the corners are breaking apart. (Fred Letteer's house). DPW needs to work on fixing pot holes.

Overhead door for the shop is bad. Overhead Door Company needs to be contacted. Mayor, “we need new door”.

Branches on MacDowell need to be cut. Will get ahold of state prisoners. Trustee Tomassi asked if Probation workers can help us. DPW, yes we can do that.

DPW wants to get quote for new plow on dump truck. Wait until next year. Mayor states no new plow until this one breaks. Asking DPW about plowing, doing three plows wide.

DPW asked to replace two ceilings fans in Community Room. Board approved and recommended getting new tiles for ceiling as well.

Board inquiring about DPW LaRow water class for his license. We need to sign up DPW ASAP.

DPW LaRow – Do I need 3 quotes for ceiling fans in community room? No they are under $500.

Resident asked Trustee Tomassi about house behind VTO. DPW LaRow states they now have a dumpster.

DPW asked about mirror for truck. Pick-A-Part you must go to place and look around. Wants to buy from Ebay, Trustee Thoman suggests attach quotes to voucher and buy from Ebay.

BUILDING INSPECTOR: No Report. CEO Kibbe issued appearance tickets to Tim Jaynes for shed at Church. Village board did not know it was coming. This is the CEO’s job. Let’s leave him to do his job.

PLANNING BOARD: Lou Cicconi representing the Planning Board. Reviewing the by-laws and that should be done probably next meeting like March 1 or 2. Steve probably has more information than I do. Everything is pretty well done and we will have to make a presentation to the board, hopefully by next meeting.

Resolution 64-2009
Motion made by Trustee Tomassi to approve additional vouchers for January 2010 to $5,662.48, seconded by Trustee Thoman.
Voted “YES” BY ALL. Motion Carried

Resolution 65-2009
Motion made by Trustee Thoman, seconded by DM Decker to approve February 2010 vouchers totaling $18,163.97.
Voted “YES” BY ALL. Motion Carried

Resolution 66-2009
Motion to accept the minutes of the January 19, 2010 regular Board Meeting made by DM Decker, seconded by Trustee Tomassi, Trustee Thoman abstained.
Voted “Yes” by ALL. Motion Carried.

NEW BUSINESS:
Trustee Tomassi and Tim Hicks will be seeking Trustee positions in the March election. Good Luck.

Kay Collins – Approved; 39’rs Chapter of NCHA – Approved; We the People – need more information such as Wednesdays are more open and how many months?

Deductibles to lower from $1000/$500 to $250. What about claims submitted that could increase our premium. DPW brought up getting new box for truck.

DPW asked about attending water seminar being held in Cortland on March 23 for $50. Board approved. DPW LaRow can take Village truck to seminar

Motion made by Trustee Thoman for DPW LaRow to attend water seminar by EJP in Cortland on March 23 for $50. Trustees Tomassi seconded. Voted “Yes” by all. Motion carried.

Review applications for DPW worker. Nine applications received. The board needs to review.
Budget meetings need to be scheduled for March. Kristi starting budget work.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Schuyler County Environmental Management Council Meeting minutes
The Portal January 2010
Schuyler Country Sales Tax distribution
SCOPED minutes
Schuyler County SECD 2009 Annual Report
Erie Canalway 2009 Annual Report
Real Property Transfer Report – Landon/Iorio to Wardwell – 201 East Main Street
Real Property Transfer Report – Donation to Village of property located on West Main.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 19, 2010, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on January 19, 2010 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane - Present; Trustee Thoman – Absent
Trustee Tomassi – Absent; Building Inspector Kibbe Absent
Fire Chief Jelliff - Absent; 1st Asst. Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent DPW Superintendent LaRow – present; Water Operator Connelly – Absent

OTHERS IN ATTENDANCE:
Sally Hill, Edward A. Parker, Tim Lindsley, Paul LaRow, Jack Fowler, Rick & Shirley Churches, Jeff Greuber, Charlie Haeffner, Planning Board member Lou Cicconi

Mr. Parker spoke on behalf of the Citizens Action committee; the group is “thrilled” that the Village is researching the grant to obtain funds for a study on whether there would be a cost benefit from dissolving the Village. The committee is willing to help the Board in any way possible to move forward with this project. Mayor Pierce thanked everyone for attending, and after discussing with the other Board members found that the grant awards more points towards the application if the petition process has taken place and would like to use the petition as a “gauge” to see how high the interest is to move forward with this process.

Mayor Pierce stated he doesn’t feel comfortable spending $4,500 if there are only ten people in the Village wanting this process to go forward. Mayor Pierce would like the committee to move forward with the petition process to see if the interest is there and to help the Village obtain the grant if that is what the residents wish. The study costs $45,000 and the Village doesn’t have those funds. Mr. Parker stated that there is a committed staff behind the petition and would start it tomorrow. Trustee Tomassi asked Mr. Parker that when people carry petitions that the signers are aware of what they are signing, since in the past a petition was carried and several individuals came to Board members afterwards stating they did not know what they were signing. Mr. Parker stated his understanding is that a petition would be voided if someone were to say they didn’t understand what they signed. He is planning on doing a cover letter explaining the petition and making sure each person understands what they are signing.

Mr. Jack Fowler – Asked about a registration day since only 375 residents are currently registered voters; Clerk Pierce stated the Village no longer holds a registration day and everything is run through the Board of Elections. Any name on a petition would have to be registered when the petitions were turned in. DM Decker stated that if they were speaking to unregistered voters they could have them register if they had the forms with them when they went around. Questioned the status of the grant application; Trustee Tomassi stated talks had been had with both townships and as of now there hasn’t been assistance from SCOPED or the County since she is gathering information at this point.

Mr. Jeff Greuber asked if there was anything they could do to help put the grant together. Trustee Tomassi stated that the grant is fairly simple, he offered his assistance.

Mayor Pierce introduced Rick Churches from the Odessa Fire Department to discuss how the dissolution would affect the Odessa Fire Department. Mr. Churches reviewed the contract process and reviewed the process that the Fire Department went through ten years ago when they researched becoming a Fire District which is what could happen if the Village dissolved since the Village owns all of the equipment and apparatus that the Fire department uses. Ten years ago they did not move forward with becoming a Fire District due to not being able to guarantee it wouldn’t cost the residents more than it currently does for its fire contracts.

Mr. Greuber stated that to him saving money is not important; the overhead would be just the salaries that would be paid to the Village Board and Clerk’s office. His motivation is the mandates that the Village needs to abide by. When he served on the Planning Board there was not a ZBA Board in place. ZBA Chair Mike Tomassi stated that the ZBA Board has been in place and operating for the last two years. Mayor Pierce asked Mr. Greuber to state to him the mandates he brought up in his television interview the night before and again here tonight; Mr. Greuber stated he could not. Mayor Pierce stated that he wanted this to be a truthful process and Mr. Greuber is informing the public that the Village has too many state mandates and that’s why the Village should dissolve, he wanted to know of all the mandates because he is aware of the mandates for the water system which would need to stay in place but wondered if Mr. Greuber knew of others he did not have knowledge of. Trustee Tomassi commented that the Village of Odessa is in a better position than some of the townships because we do have a Planning Board and a ZBA Board in place.

2nd Plow is up and running, CJ’s Kustom found it to be something simple and was able to connect it quickly.

Dump Truck tires – need to purchase four new tires, found two brand new tires without rims in DPW garage that Supt. Jaynes purchased December 2008 that will be put on the dump truck since all six tires are in bad shape.

Damage to pickup truck by Worker Wheaton, received two quotes, insurance deductible is $1000; quote to repair instead of replace is $800. After discussion the Board decided to fix the truck within DPW.

Salt Status – Due to the snow and colder weather we have gone through the salt previously ordered, and ordered another 35 tons. Clerk Pierce stated budgetwise we are fine since we are paying State contract prices which are considerably less than what we had paid in the past.

Water Meters – We ordered a half dozen due to going through our stock with water customers having meters that are full of calcified material.

Clerk Pierce informed the Board that the JCAP grant has not updated the Justice with the funds as of yet, but the Town is moving forward with Phase 1 which is the Town Hall remodel.

Resolution 52-2009
Motion to approve the December 2009 Justice report made by Trustee Tomassi and seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported;
Calls: 12 Fire and 5 EMS for total of 17

Resolution 53-2009
Motion made by Trustee Crane, seconded by Trustee Tomassi to approve new fire department member Todd LaRow. Voted “YES” BY ALL. Motion Carried

Tanker updates; put items out of bid. Would like the Board's approval to allow the line officers to accept or reject any bids that come in for the items out of bid.

Resolution 54-2009
Motion made by DM Decker to allow the OFD line officers to accept/reject any offer made on surplus equipment, seconded by Trustee Crane.
Voted “Yes” by Trustee Crane, DM Decker and Mayor Pierce.
Trustee Tomassi abstained. Motion Carried

Tanker; new retreaded tires are on truck; tank and body are on order; the date of delivery is around the second week of February.

Requested approval for a set of turnout gear; Board approved Purchase order 182729 for $1,452.

OFD has submitted a FEMA grant for new turnout gear and a new gas detector. If FEMA grant is approved the new gear that has been purchased recently will be included in that grant.

As part of the 100-year anniversary, the Fire department will be doing an event each month. In January Rick Churches stated they had a “game night” with a dish to pass before and it was small but went over well.

Resolution 55-2009
Motion made by Trustee Tomassi to approve correction of December 2009 vouchers to state $15,614.21, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

Resolution 56-2009
Motion made by Trustee Crane, seconded by DM Decker to approve January 2010 vouchers totaling $24,181.81.
Voted “YES” BY ALL. Motion Carried

Resolution 57-2009
Motion to accept the minutes of the December 21, 2009 regular Board Meeting made by Trustee Tomassi seconded by Trustee Crane
Voted “Yes” by Trustee Crane, Trustee Tomassi and Mayor Pierce, DM Decker abstained. Motion Carried.

Resolution 58-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the Travel/Meal reimbursement policy as submitted.
Voted “YES” BY ALL. Motion Carried

Environmental Management Council for Schuyler County – Board asked if Mr. Parker would like to serve, he accepted.

Resolution 59-2009
Motion made by Trustee Tomassi to appoint Edward A. Parker to the Schuyler County Environmental Council. Voted “YES” BY ALL. Motion Carried

Clerk Pierce asked for appointment of Election inspectors Althea Carpenter and Sandra Montgomery.

Resolution 60-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve the appointment of Althea Carpenter and Sandra Montgomery as Election Inspectors for the March Village elections. Voted “YES” BY ALL. Motion Carried

Clerk Pierce asked for a resolution approving the polling place and hours for the March Elections.

Resolution 61-2009
Motion made by Trustee Tomassi, seconded by DM Decker to approve the polling place as the Village Municipal Building and hours of operation as Noon to 9pm on March 16, 2010. Voted “YES” BY ALL. Motion Carried

Clerk Pierce read a letter from the Dutton Library Board requesting the Board to accept the appointment of Bonnifer Schweizer and Judy Chamberlain.

Resolution 62-2009
Motion made by Trustee Crane, seconded by DM Decker to accept the appointments of Bonnifer Schweizer and Judy Chamberlain to the Dutton Library Board. Voted “YES” BY ALL. Motion Carried

Clerk Pierce went over community room use and that it has increased and our current help once a week from Pathways doesn’t thoroughly clean the kitchen area and bathrooms and wanted the Board to consider hiring someone to come in to clean once or twice a month to keep things up. After discussion it was determined that they would like DPW to clean the building when there is an event during the weekend to make sure everything is clean.

Community Room Applications:
Dawn Bauman – 1/31/2010 Noon – 6p Kids B-day - APPROVED
Stacy Pike 2/21/2010 10a-4p Child B-day- APPROVED
Mindy Cain 2/27/2010 1-4pm – Child B-day - APPROVED

Mayor Pierce reviewed the information received from Verdin Clocks on a possible clock for the Village of Odessa commemorating the 100th Anniversary of the Odessa Hose & Chemical Company. Mayor stated this would be done through donations.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Rate Increase letter
Senka Agency response to researching if NYMIR is competitive
The Portal January 2010
Schuyler Country Mortgage Tax distribution
NYSEG Gross Utilities Tax Qtr Ending 11/30/09
Cornell University Cooperative Extension Schuyler County Annual Report
Humane Society Newsletter – December 2009
Real Property Transfer Report – Removing A.C. Haeffner from ownership of 203 E. Main St.

ODESSA, Jan. 20 -- The Committee to Dissolve the Village of Odessa will circulate petitions seeking registered voters' blessing for a study into possible cost savings that dissolution of the village goverment might create.

The decision came at Tuesday night's Odessa Village Board meeting, at which several committee members were asked by Mayor Keith Pierce to proceed with the petitions -- both to determine local sentiment and, should pro-dissolution sentiment be prevalent, to help strengthen any application the village submits for grant funding of such a study.

The petition drive had been put on hold by the committee -- a small group of citizens who started gathering recently in support of streamlining government -- after village officials had indicated they were proceeding with a grant application. Indications were that the Schuyler County Partnership for Economic Development would be helping in that effort, but board members Tuesday said SCOPED is not involved, though it might be in the future.

Andy Parker, a spokesman for the Committee to Dissolve Village Government, said the group was "delighted" at the interest shown by the village toward a study, and would "telescope" its petition effort. "We had been planning to do this in a leisurely fashion, over months," he said, "but now we'll try to get it done sometime in February, to help support the grant application."

Financing a study, Mayor Pierce said, would cost $45,000 -- 10 percent of which the village would shoulder even with the grant in hand.

"I have reservations about the $4,500," he said. "I'd prefer the petition process go through to gauge the interest. Showing that kind of interest would also help us in securing funds."

The meeting also dwelt on the future of the fire department in the event that the village government -- which owns all of the department's equipment and its building -- were to cease existence. Department spokesman Rick Churches described an effort 10 years ago to elicit information should the department form its own district and board of commissioners, but said the effort failed to find a cost-per-taxpayer figure.

The other services of the village -- and the tax collection function -- would under dissolution fall to the Towns of Catharine and Montour. The village lies within both towns. Payment for the water system would continue to be the responsibility of Odessa residents, officials have said.

Pierce opened the session on a high note, exclaiming he was "ecstatic to have this many people here, no matter the outcome. We're having a dialog." After a committee member had offered the village any help it might need in preparing the grant application, the mayor added: "This is how it's supposed to work."

The good will was deflated near the end of the discussion, when Pierce and committee member Jeff Greuber debated Greuber's contention in a TV interview the day before that the village was beset by too many state mandates -- one reason he is in favor of pursuing the matter of dissolution.

Said Pierce: "The only mandate is the water (system). You said part of the reason you want to dismantle the village is mandates. Don't tell the people of the village that we have to do things we don't have to do. It's not true."

Assistant Fire Chief Mike Tomassi also confronted Greuber with the assertion that Greuber is "trying to dismantle history."

"I'm not trying to dismantle history," he responded. "History is history. It will always be there. It would just be part of a town instead of the village."

From top: Mayor Keith Pierce and committee members Andy Parker and Jeff Greuber

The following was sent to the Village of Odessa by the Sheen Housing Foundation, alerting officials that the foundation has "funding available for income-eligible homeowners experiencing a repair or accessibility need as well as first-time homebuyer programs and foreclosure prevention programs."

If you are a homeowner who might benefit from receiving grant money to repair your home in order to remain in your home, there is money available for this purpose. This is an opportunity to have repairs done to your home such as a new roof, new furnace, new windows, insulation, new siding, or upgrade plumbing and/or electrical. Your cost, as the homeowner, would be either ZERO or 40% of the total cost, based on your income and the number of people in your household. For more information, call Sheen Housing Foundation, which is a non-profit agency that administers home repair grant monies for low-income families, persons with disabilities, veterans and seniors (persons 60 years of age or older). They can be reached at (585) 657-4114. We have homeowners in the area who are already taking advantage of this opportunity. Please call if you are interested.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Dec. 21, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on December 21, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present (7:43); Trustee Thoman – Present
Trustee Tomassi – Present; Building Inspector Kibbe Present (7:35)
Fire Chief Jelliff –Present (8:10; 1st Asst. Tomassi – Present (8:10)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Municipal Worker Wheaton – Absent; Water Operator Connelly - Absent

OTHERS IN ATTENDANCE: Sally Hill (406 Speedway), Planning Board member Jason Edsall, John Senka of Senka Insurance.

Mr. Senka reviewed the NYMIR policy for the current year and went over the partial refund we received on the initial capital fee that was needed to become part of NYMIR when the Village first joined.

Cargill Salt – Mayor Pierce reported that half of the order has been delivered; the other half should be here in a week.

Tree Removal on the corner of Merchant Avenue has been mostly completed. The large pieces are going to be removed by Tanner’s.

Plow Status – Still down to one plow, may be sending the dump truck and plow to Beam Mack to look at. Board members wanted to see if someone local could look at it.

Mayor Pierce stated that he and Building Inspector Kibbe went through the DPW Building and found it is in better shape than they thought. The building needs to be cleaned out and insulated and the furnace is in need of repair; we need to see if it can be patched or must be replaced. Clerk Pierce stated that Bub Wixson just came and maintained the furnaces; not sure what work was done at the DPW Building.

Received a call from Mrs. Rumsey regarding plowing snow onto her sidewalk. Clerk Pierce stated she has called the last three years when they begin plowing. Trustee Tomassi noted that there were several individuals that were trying to find parking during a viewing at one of the Churches and the Rumsey’s put out the no-parking signs in their yard; there were several individuals that were disgusted. Trustee Thoman also stated that during a funeral they had the State Police go into the Church and have a person move their vehicle. BI Kibbe explained that he had gone over to the Rumseys' in regards to a complaint about the Daycare Center next door and the potholes, but no one responded at the residence.

Eric is doing a good job plowing; the morning of the barn fire the hill was clear to the town line.

Several issues over at the Sydney Place; they are continuing to correct items and will be following up.

Discussed issues in Chemung County about prosecuting individuals under Code laws; not sure how things work in Schuyler and would like clarification before going forward with issuing tickets. Asked if the Village Attorney could find out. Clerk Pierce will follow up.

Mr. Edsall stated that the Planning Board is working on by-laws; there will not be a meeting in January. Asked who owned the property that the railroad is situated on. The Board stated they believed over State Route 224 that it is still State Property and that the property leading up to it is owned by a Blaha.

Annual kids Christmas Party went well; thanks to Phil Barnes for playing Santa and to Trustee Thoman for helping.

Tanker – needs rear wheel tires; received three quotes and found out what state bid was; Parmenters for recaps $744 (includes mounting and recap), Tallmadge (recaps) $827.50; GCR can’t offer recaps, but gave cheapest tire at $1,160.80 and State Bid is $294/tire not recap total $1,176.55.

Resolution 46-2009
Motion to approve purchase of tires for the new tanker from Parmenters for a total of $744 made by Trustee Thoman, seconded by Trustee Tomassi. Voted “YES” BY Trustee Thoman, Trustee Tomassi, and Mayor Pierce.
Trustee Crane abstained. Motion Carried.

Tanker: Chassis is in good shape. Members have been working on truck by doing light bar modifications and Joe Sidle cut the diesel tank down. All excess equipment has been removed and the fire department would like to have this equipment listed as surplus and bid out this equipment to put back into the capital account.

Old Tanker: Would like to have the old tanker classified as surplus to put it out for bid. It would be sold as is and the fire department would like to have a minimum that would be determined once they were able to research it.

Resolution 47-2009
Motion made Trustee Tomassi to have the 1981 Ford 800 Chassis and tank as surplus, to be put out for bid, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried

Met with Vendors for quotes on new body on the Chassis that was purchased;
LaFrance $39,630, Tyler $38,989.75 (didn’t include poly body, fill tower, not using three inch from pump to tank and tank to pump, they have a rough estimate on poly of $2,000+ putting quote over $40,000), 4 Guys $ 115,000. Chief Jelliff received warranty information from LaFrance. Chief Jelliff stated that LaFrance met most specs, it does not include the paint job; Chief Jelliff believes that a paint job can be done cheaper by a local vendor instead of one of the fire companies. Mayor Pierce questioned if the membership is on Board with proceeding, Chief Jelliff assured the Board they were.

Resolution 48-2009
Motion made by Trustee Crane to accept the LaFrance quote for a total of $39,630 to build a new tanker on the Freightliner Chassis, seconded by Trustee Thoman. Voted “YES” BY ALL. Motion Carried

Resolution 49-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to surplus the following equipment; Fontaine Fifth Wheel place, step plate, freightliner fenders, three hazard plates, two 10 foot lengths of air hose and one 10 foot length of power cord, air hand brake control. Voted “YES” BY ALL. Motion Carried

Resolution 50-2009
Motion to accept the minutes of the November 16, 2009 regular Board Meeting made by Trustee Thoman seconded by Trustee Tomassi
Voted “YES” BY ALL. Motion Carried.

Superintendant position – Interviewed three people, wanted to re-advertise to see if we can get the best candidate possible. Interview committee members asked to have the resumes e-mailed to them to see if it is worth setting up a meeting to go over resumes.

Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission – deferred

Mayor Pierce discussed Mr. Wheaton and the policy that was passed regarding overtime during the weekends. Mr. Wheaton will be paid his overtime pay for the weekend water duty going back to when he started working forty hours. This should only be two hours each weekend.

Community Room Applications:
Dog Day Afternoon Pet Training & Care Classes - Varies - DECLINED due to having dogs in an area where food is prepared and served.
Boy Scout Troop 50 1/9/2010 Inside Yard Sale 9-1 - APPROVED
Boy Scout Troop 50 2/20/2010 Spaghetti Dinner - APPROVED
Diane Houghton 1/23/2010 Wedding - DECLINED - over capacity limit

Resolution 51-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to approve additional vouchers for the month of November 2009 in the amount of $15,130.69 and the December 2009 vouchers 15,739.21.
Voted “YES” BY ALL. Motion Carried

Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Meeting Minutes
Schuyler County Environmental Council Minutes 12/9/09
NYCOM Across the Table – September/October 2009
NYCOM News 12/14/09
NYS Planning Federation Newsletter – Fall 2009
Hunt News
Watkins Glen The Portal
NYS DEC Information on Open Burning
Time Warner Cable Franchise Fee 3rd Quarter

TRUSTEE COMMENTS:
Trustee Tomassi – Researching efficiency grant that will show if there is a cost savings with dissolving the Village. This would involve Town of Catharine and Town of Montour. The Board all agreed to move forward with researching this grant.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Nov. 16, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on November 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Absent; Trustee Thoman – Present (7:53)
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Absent
Water Operator Connelly - Present

Larry Teeter (408 Speedway), Sally Hill (406 Speedway); Planning Board members Steven DeWalt and Cindy Emerson

Larry Teeter – Questioned if the Village had received the paper work on dissolution of Villages. Mayor Pierce responded yes, Mr. Teeter asked the Board if they would be willing to conduct a referendum regarding dissolving the Village. Mayor Pierce stated that at this time the Board doesn’t have all the information, and are willing to discuss it but not move forward without all the facts. ... Chief Jelliff brought up when the Fire Department was researching becoming a Fire District instead of a Village Department, but could not guarantee that becoming a District wouldn’t raise their taxes.
Sally Hill – Had comments about Mayor Pierce article regarding what the fire department and what they do. Again questioned why the Village was still requesting information on Mr. Jaynes. Clerk Pierce stated she was closing out what had been started prior to the final decision.

DPW REPORT:
--Harley Connelly reported on water:
--New peristaltic chlorine pump is in service. These will only need the tubing replaced, to prevent build up.
--Chlorine is now registering at the Tank after they overflowed to help stir the tank. Mr. Connelly explained to Mr. Teeter about why it is needed to overflow the tank once in a while. He also explained when the water system was upgraded that the size of the tank was to support a large fire if the School was to catch on fire. Also lot of what engineers look at is the size of the fire district and Odessa’s is quite large.
--Hydrant on Mitchell Hollow Road that was broken for most of the year was checked and the hydrant was full of water. Drained the hydrant, need to go back and check to make sure it’s still not broken and leaking, same problem could occur.
--Removal of the old tank was brought up by Mr. Teeter. Clerk Pierce stated that the property that the tank is on is on Mrs. Wickham’s property. Need to research if we could have it removed.
Mrs. Emerson asked Mr. Connelly if the chlorine is at a safe level. Mr. Connelly explained that yes it is and it’s tested daily by DPW and monthly by Schuyler Watershed.

Quotes received for Chlorine Pocket Colorimeter – Three quotes received, HACH is currently the lowest at $352. This would make it easier to pick up chlorine in the water instead of trying to manually eye the color and determine the amount.

Resolution 38-2009
Motion made by Trustee Thoman and seconded by Trustee Tomassi to purchase the Pocket Chlorine Colorimeter for $352.
Voted “YES” BY ALL. Motion Carried.

Mayor Pierce brought up the research promised regarding asbestos at the DPW building and stated that in 2006 the Village had testing done and there were only trace amounts found in the floor tiles, the same tiles that are currently in the community room.

Mayor Pierce informed the Board that Owen Place Paving had been completed and it has corrected the drainage problem. DPW fixed some of the things that the pavers left that needed to be corrected. Everyone is happy with it.

Salt available from Kevin States – the Board would like to know if the Village couldn’t take receipt of all the salt if he would store it. Clerk Pierce will find out.

DPW Mileage logs placed in agenda folder for review.

Mayor Pierce discussed tree removal on corner of Merchant and Speedway. The large trees are mostly dead and when the wind blows these trees lose more pieces. We have contacted several tree companies; most do not have the equipment to cut down the trees that are over 100+ feet tall. Received quote from General Arborists out of Ithaca for $9,500. Would like to pay for this by taking money out of the fund balance account since the tree budget was spent earlier in the year. Trustee Thoman had asked about using a local gentleman Mr. DeVay to remove the stumps. Clerk Pierce will contact Mr. DeVay.

Resolution 39-2009
Motion made by Trustee Thoman, to accept bid from General Arborist for removal of three trees and four stumps for $9,500 and using funds from the unreserved fund balance, pending contact with Mr. DeVay for stump removal.
Voted “YES” BY ALL. Motion Carried

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Calls: 3 Fire and 11 EMS for total of 14
Fire Department minutes for October in Board member binders.
Light tower is having problems again. Need to replace the computer board on the tower.
Annual ladder test will be held next week.
Annual kids Christmas Party on Sunday, December 6th from 1-3pm. Trustee Thoman stated that Interact will be helping.
Update on the tanker chassis to purchase; Chief Jelliff and Asst. Tomassi would like to fly out and drive the truck back if the truck is in good condition to go through with purchase. Clerk Pierce updated the Board that Deputy Clerk Collins located the original motion to set the reserve fund for the Fire Department and it was set up not specific but for the equipment or apparatus and after checking with Attorney after presenting original resolution it does not need to go to referendum when withdrawing monies from the account. Chief Jelliff reviewed the truck replacement program that the Fire Department has in place. Need Board approval to travel to Utah.

Resolution 40-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Thoman to approve travel for Chief Jelliff and Asst. Chief Tomassi to Salt Lake City, Utah.
Voted “YES” BY Trustee Thoman, Deputy Mayor Decker and Mayor Pierce, Trustee Tomassi abstained. Motion Carried.

Chief Jelliff reported he and Asst. Tomassi put the chain fence around the propane tanks in the back of the building.

ZONING BOARD OF APPEALS
304 Speedway – St. Benedict's – issues regarding shed not being in compliance with zoning ordinance. ZBA Board gave approval of keeping shed where it was as long as adjoining residence have given okay via written letter.

BUILDING INSPECTOR: Written report submitted.
DM Decker asked about portable garages and was referred to Bud Kibbe to ask.

Chief Jelliff stated he and Asst. Tomassi attended a Code Enforcement training regarding how the fire departments can help if at a call with regards to fire inspection issues.

Resolution 41-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to approve the September and October 2009 Justice Reports.
Voted “YES” BY ALL. Motion Carried

PLANNING BOARD
Planning Board member DeWalt reviewed the ZBA issue at 304 Speedway.
Lou Cicconi has agreed to be a regular member due to Lyle Goossen’s resignation. Mr. Mosher has not attended in several months and has been trying to contact to see if he would like to be a part of the Board. Would like to invite Trustee Crane to December meeting.

Resolution 42-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of October 2009 in the amount of $2,898.90. Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Resolution 43-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of November 2009 in the amount of $88,433.51.
Voted “YES” BY Trustee Tomassi, Deputy Mayor Decker and Mayor Pierce, Trustee Thoman abstained. Motion Carried.

Approval of Minutes:
Resolution 44-2009
Motion to accept the minutes of the October 19, 2009 regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Odessa to go over applications.

Environmental Management Council for Schuyler County needs a new Village representative. Along with the Joint Landfill Commission

Community Room Application – Bauman Family 11/29/09 Noon – 7pm. - APPROVED
Community Room Application – Amy Sidle 0 12/5/09 11am – 5pm APPROVED

Bulbs for Snowflakes, switching from regular bulbs to LED, higher cost, but will save money and last longer than other bulbs. Quotes have been received from three vendors and Holiday Designs has the lowest.

Resolution 45-2009
Motion made by Trustee Thoman, seconded by DM Decker to approval purchase of LED bulbs for 95 cents a piece price quote. Voted “YES” BY ALL. Motion Carried

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Meeting Minutes
Thank you from Odessa Ukraine visitors
Thank you from NYS Archives for hosting training
NYS Public Entities Safety Group 497- Safety Agenda
NYCOM Across the Table – July/August 2009
County Sales Tax Distribution 3rd Quarter
NYMIR Letter regarding distribution of partial capitalization payment.
Notice of Foreclosure on Alva Robbins 88.13-1-4.2 on Fowler (Headstart Building)
USDA Notice of Compliance regarding grants
Real Property Transfer Report – 112 Brooklyn Terrace Stillman to Carson

The following are the minutes of the Odessa Village Board's Regular Meeting held on Oct. 19, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on October 19, 2009 at 7:30p.m. in the Village Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; OFD President MacDougall -Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present; Municipal Worker Wheaton – Absent
OFD Chaplain Chapman -Present

Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Kate Serefine (401 Speedway), Larry Scofield (111 Hanlon Drive), Sandra Daley (Merchant Ave.)

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Roberts Rules would be used and each person would be allowed to speak for a period of three minutes.

Larry Teeter – Corrected the Board minutes regarding a quote he made. Asked for the total spent on the Jaynes Civil Service Section 75 Hearing; Mayor Pierce stated currently total to be $7,093.95. Teeter questioned Trustee Tomassi on the fact that she was worried about $400, then spending $7,000. Trustee Tomassi stated she was concerned about the lack of approval regarding the $400, not the spending of it. Stated he had done research on the water tank and that the water tank was built bigger than the Village needed and there would be no need to let it overflow. Mayor Pierce stated that former Supt. Jaynes overflowed it several times.

Mr. Chapman went through the forms that he was presenting to the Board in order to place the Public Access Defibrillator in service.

Resolution 31-2009
Motion to approve the Program Agreement and approval of all program policies; training protocol, Identification of the PAD, PAD Inspection, and Incident Report made by Trustee Tomassi, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried.

Once all has been approved through the County and the State, the public will be informed that this building has a Public Access Defibrillator.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
--Calls: 11 Fire and 14 EMS for total of 25
--Minutes from August and September’s minutes have been included in your binders.
--Asked for approval of five sets of turnout gear. OFD has put in the FEMA grant asking for 40 sets of gear and if that grant is received the cost of the five sets would go towards that grant, however to keep with policy of getting new gear every year the department is asking for approval.

Resolution 32-2009
Motion made by DM Decker to approve the purchase of five sets of turnout gear for a total of $7,259, seconded by Trustee Crane.
Voted “YES” BY ALL. Motion Carried.

Updated the Board on the Tanker situation. The line officers and the membership have been in talks to purchase a new chassis and place a poly body on the chassis, they are hoping to do this with the funds already available in the account.

NYS LENS Program Policy – Clerk Pierce explained and reviewed policy again and asked for a motion to approve the policy.

Resolution 33-2009
Motion made by Trustee Tomassi, to approve the License Check Program policy submitted by Chief Jelliff, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Mayor Pierce thanked the Fire department for their great leadership during the Watkins Glen Fire the night before.

DPW REPORT:
Mayor Pierce reported:
--Camp Monterey came and helped with chipping brush and cleaned out the bamboo over by the sheds, and cleaned the ditches by Coddington Place.
Owen Place will be paved in the next two weeks.
--Pedestrian Bridge – Missed deadline to work in stream due to it being a protective stream. Researching if we can work with DEC to work now considering the debris that is currently falling into stream.
--Clerk Pierce informed the Board that Kevin States had salt available for $25/ton delivered and wanted to know if the Village would need it. Board discussed but deferred to next Board meeting.
Mayor Pierce asked Clerk Pierce to contact Tree Service to get quotes on the three trees on the end of Merchant that are dead.

Stop Order issued to Fowler Place Resident due to Propane Company didn’t obtain building permit and were actually placing the tank on the owner's septic.

Complaint received, turned over to Schuyler Water Shed since it was a septic issue.

JCAP Grant Update – Clerk Pierce stated we received a letter that looks like it’s a go.

PLANNING BOARD
Clerk Pierce stated she spoke with the Planning Board members regarding the Recreational vehicle law that Mr. Harrison stated was in place that recreational vehicles must be out of sight. After review the zoning the Planning Board did not find this in the current zoning.

Resolution 34-2009
Motion made by DM Decker, seconded by Trustee Tomassi to approve additional vouchers for the month of September 2009 in the amount of $5,351.46. Voted “YES” BY ALL. Motion Carried.

Resolution 35-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to approve vouchers for the month of October 2009 in the amount of $10,549.20.
Voted “YES” BY ALL. Motion Carried.

Approval of Minutes:
Resolution 36-2009
Motion to accept the minutes of the September 21, 2009 Regular Board Meeting with changes, made by Trustee Crane seconded by DM Decker
Voted “YES” BY Trustee Crane and DM Decker, abstain by Trustee Tomassi. Motion Carried.

Resolution 37-2009
Motion to accept the minutes of the October 5, 2009 Special Board Meeting, made by Trustee Tomassi seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Superintendant position – Joint meeting will be held in Montour Falls.

Newsletter – Fall/Winter edition information to include: Christmas tree pickup, sidewalk cleanup,

NEW BUSINESS:
Trick or Treating hours for Saturday, October 31st from 6-8. DM Decker discussed the Catholic Church letting out at 6pm. After discussion with the Fire Chief, the Fire Police would help at 6pm with traffic.

Trunk n Treat – Saturday, October 31st, requesting permission to close off Mitchell Place between Church Street and College Avenue approved.

Meter Reader for Water System – Clerk Pierce informed the Board the reader will no longer be supported by Sensus due to the availability of the replacement parts. A quote was received, but will be going forward to obtain two other quotes.

Community Room Application – Tiger Cub Den Meeting Wednesday (see Application) – Approved

Mr. Teeter asked about the creek that runs over by Mitchell Hollow and stated it was dredged a while back and wondered if this could happen again; since it used to help keep the cellars in the area from flooding. Mayor Pierce said that we would need to bid it out; Trustee Tomassi asked about using shared services with local towns/village to assist. Mayor Pierce said he would look into it and get back to him.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Freed Maxick & Battaglia Letters
NYSEG Gross Utilities Tax Quarter ending 8/31/09
Real Property Transfer Report – 111 Hanlon Drive Snow to Scofield
Real Property Transfer Report – 204 Maple Avenue Fitch & Scata to Switzer.

The following are the minutes of the Odessa Village Board's Special Meeting held on Oct. 5, 2009, in the Municipal Building Community Room.

The Special Board Meeting of the Board of Trustee was held on October 5, 2009 at 8:00 p.m. in the Village Community Room.

Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Present;1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Absent; Municipal Worker Wheaton – Present

Sally Hill, Jane & Timothy Jaynes, Larry & Phyllis Teeter, Kathy Cleveland, Jason Edsall, Cynthia Emerson ,Steven DeWalt, Bobby Decker, Bernie MacDougall, Paul LaRow, Tim Lindsley, Corey Vondercek.

Mayor Pierce informed the Board that he had received quotes from Blades to repave Owen Place and to have the Pedestrian Bridge removed using CHIPS monies.

Resolution 28-2009
Motion made by Trustee Crane to accept the Blades quote of $19,810 to repave Owen Place, seconded by Trustee Tomassi. Voted “YES” by ALL. Motion Carried.

Resolution 29-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to approve the quote of $13,000 from Blades to remove the Pedestrian Bridge. Voted “YES” by ALL. Motion Carried.

Mayor Pierce informed the Board that the Odessa House owner Kevin Bailey would like to hold a fundraiser for Jody Darling on October 17th and he would like to close off the beginning of Church Street for vendors. The Board was fine with the closer if the store owners were okay.

Mayor Pierce asked to go into Executive session for Personnel matters at 8:09pm.
Board Exited Executive session at 8:39pm.

Mayor Pierce addressed the public saying that this decision was not easy for the Board.

Resolution 29-2009
Motion made by Trustee Crane to terminate Timothy Jaynes from the position of Superintendent of Public Works effective immediately.
Voted “YES” by Trustee Thoman, Tomassi, Crane, opposed by Deputy Mayor Decker. Motion Carried.

Mr. Jaynes stood up and thanked those that supported him and thanked Deputy Mayor Decker, stating that would be the only person he’ll be thanking.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Sept. 21, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on September 21, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present (7:45)
Trustee Tomassi – Absent ;Supt. of Public Works
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Kibbe – Present (7:45); Municipal Worker Wheaton – Present

Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Larry & Phyllis Teeter (408 Speedway), Kathy Cleveland (SR 224), Robert Harrison (404 Speedway), Jason Edsall (500 Speedway), Cynthia Emerson (110 Brooklyn Terrace).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. He noted that if comments were in regards to the current proceedings involving Timothy Jaynes, that the Board could not respond, but welcomed any comments.

Larry Teeter – Questioned how water is filled and why the tank was running over. Mr. Teeter expressed to the Board that they questioned a $400 bill that was never followed up on by Mr. Jaynes, but will suspend Mr. Jaynes and cost the Village residents money; and called the Mayor an embarrassment to the Village. Questioned how much the Tim Jaynes hearing is costing the Village. Mayor Pierce said the Board does not know at this time and will let him know when it is completed.

Darwin Terry – Questioned the referendum procedures and why there wasn’t a referendum on the new fire department rescue truck. Clerk Pierce explained procedures regarding a referendum. Mr. Terry commented that the swimming pool filling policy; agreeing that it is a good policy to have it just be the fire department members being allowed to fill their pools, however, it should be published to let everyone know. Stated he has sealed the parking lot and painted the handicap lines with the promise from former Chief Franklin that the Fire Department would burn a pile of wood on a property Mr. Terry purchased on Cotton-Hanlon. Chief Jelliff asked Mr. Terry if it was inside the Village and if this is on a business or residential purposes. Mr. Terry said it was a business; Chief Jelliff stated that New York State law that you can not burn on a business property. Chief Jelliff will give Mr. Terry the copy of the law regarding burning on business property. Questioned how Chief Franklin stated this was okay in the past.

Mr. Robert Harrison – Questioned why the Welcome sign was upside down and rotting away. Questioned if the Zoning has changed that recreation vehicles and utility vehicles must be parked behind the home. He would like to have someone get back to him on the status and what would be done with the sign.

Phyllis Teeter – Questioned if there was a weight limit on the Village streets, Mayor Pierce answered her question and asked Clerk Pierce to send her a copy of the weight limit.

--BI Kibbe submitted open permits to the Board members as well as new building permit forms to help with ISO rating.
--Updated other code enforcement paper work, such as a new form for a monthly report format, door hanger when home owner is not available.
--Discussed new permit plaque and color scheme to know when permits have expired.
--Asked to have a preferred Electrical Inspector list; need to check with Tim Mattison to see if it is okay to include these.
--Discussed a tri-fold brochure on when you need a permit.

Mayor Pierce explained to those in attendance who Bud Kibbe was and that Montour Falls and Odessa are in talks to combine position.

BI Kibbe explained to the Board that he has submitted his resume to Elmira Heights for a full-time position, but will work out with the Village if that does come through.

Calls: 7 Fire and 14 EMS for total of 21
Purchased a new computer tower and UPS so that I am responding would not go down. The Company paid for these items.
Tanker went out for annual maintenance and found that the mounts holding the tank onto the body are rusted out. The truck is 27 years old and would cost $10,000 to fix. The Fire department is looking into the options available with possibly putting the tank on a new chassis. Will report back when more information is available.
Tahoe has been sold and delivered to the Danby Fire Department; the money has been deposited into the Capital reserve.
The Light tower is still having problems; if it continues to happen they will need to replace the computer board.
Explained the change in procedures since the new rescue truck has been in service. Now that the Rescue truck has extrication equipment and 27 have the remainder it is will respond with medical and the equipment need for MVA.
Need to buy five sets of turnout gear. Usually purchase five per year to keep the equipment up to date and in good condition.
Fire Contracts have all gone out.
Annual Firematics Day – Went well.
Worked Motorcross- minor injuries.
NYS LENS Program – Clerk Pierce informed the Board that Senka Insurance does not need to be informed about notifications unless there was an accident that they would need to be involved. Trustee Thoman a
USDA regarding rural development assistance; fund building projects, not a full grant. Mayor Pierce asked Chief Jelliff to ask someone from USDA to attend a meeting.
Trustee Thoman – questioned Chief Jelliff about the trucks sitting and waiting because I am responding stated someone was coming. Chief Jelliff stated that the situation that had occurred that morning; the call was left to Asst. Gerdes who was on the scene and it was his call. Will bring it up at the fire department meeting to get 100% compliance.

Mayor Pierce reported:
Explained that the Village is not paying two superintendents; Mr. Connelly that oversees the water is from Watkins Glen is through Shared Services and Mr. Wheaton is a Municipal Worker.
Mr. Teeter questioned if the water is tested every day; Mr. Wheaton confirmed seven days a week.
Discussed Owen Place paving and correction of the water drain.
Mr. Terry asked about replacing the water pipes instead of paving first. Mayor Pierce stated that there is not money in the water fund to replace these pipes. The paving will help place the water towards the side of the roads there are currently drains.
Mayor Pierce explained that Tom Klaseus from Department of Health saw the large signs that Mr. Jaynes had placed next to several water main shut offs and advised the Village to remove them immediately that the Village should not be advertising water main shut offs.
Clerk Pierce informed the Board that 105 Fowler Place has requested and paid for water service – Mr. Silk was informed previously by Mr. Jaynes that water service would just need to be brought across the street, however when Mr. Connelly looked into it the water main is approximately 222 feet from the end of the line. According to Village law since Mr. Silk is a Village resident the Village will need to provide water service to his residents. Clerk Pierce asked for permission to go forward with the bidding process.

Problems with the oil dipstick; Mayor Pierce informed him to take it to CJ’s Custom to have it checked out.

Mr. Teeter asked about the DPW Garage and if there was asbestos present. Mayor Pierce stated that they believed to be some in the ceiling tiles but they had been tested.

Deputy Mayor Decker asked about fixing Maple Avenue, Mayor Pierce stated that Mr. Wheaton needed someone to assist in order to do the work and they are working on that.

Justice Goossen discussed the new format that the Justice will be submitting monthly.
Requested that when an Acting Justice is filling in that a stipend be paid of $50 per court date.

Resolution 24-2009
Motion made by Trustee Thoman to give a stipend of $50 per court day, seconded by Trustee Crane. Voted “YES” BY ALL. Motion Carried.

Jason Edsall asked the Board if attendance at the Village Board meeting is required, the Mayor stated no it was not required but was nice to have a member there to answer questions that may come up.

Made Board aware that Lyle Goossen has resigned and Lou Cicconi is considering moving from an alternate to regular member.

Mr. Edsall asked about the status of the Strategic Task Force; Clerk Pierce stated that since the Joint Village grant has been applied and made it through the first stage and Brian Williams from SCOPED would be starting pre-lim meetings that would serve the same purpose of the task force.

Mayor Pierce asked the Planning Board members present to look into Mr. Harrison’s inquiry on the Recreational Vehicles being required to be behind the house. The Planning Board stated they would research.

Resolution 25-2009
Motion made by DM Decker, seconded by Trustee Crane to approve additional vouchers for the month of August 2009 in the amount of $13,361.79.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Resolution 26-2009
Motion made by Trustee Crane, seconded by DM Decker to approve vouchers for the month of September 2009 in the amount of $42,881.70.
Voted “YES” BY Trustee Crane, Deputy Mayor Decker, and abstention by Trustee Thoman. Motion Carried.

Clerk Pierce submitted to the Board a letter from the Library President thanking the Board for their assistance in the past and asking for accounting records in a timely manner. Clerk Pierce informed the Board that due to the year end and tax collection there is usually a couple of month lag and President Abraham is new to the Board so has not experienced the backlog. Clerk Pierce assured the Board that the Accounting will be caught up within the week.

Clerk Pierce informed the Board that the Village will be host to the NYS Archives for an indexing minute’s seminar in the beginning of October.

Resolution 27-2009
Motion to accept the minutes of the August 17, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL. Motion Carried.

OLD BUSINESS:
Relocation of Diesel Tank to Municipal Building Update – Diesel tank is now in service and the old one has been removed from the DPW Garage.

Parcel 87.16-2-13.1 donation – Have received the quit claim deed from Attorney Mattison, now need to have Mr. Allen sign paperwork.

New Village signs – Mayor Pierce informed the Board that there are Village residents that want to redo the signs to the entrance of the Village. Board thought that this was a great idea.

Clerk Pierce reported that Agway Energy contacted the Village regarding replacing NYSEG Solutions as a provider, the Board gave permission to research if this would save the Village money or not.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
SCOPED Minutes
NYCOM State Legilatative update
Resignation of Lyle Goossen from the Village Planning Board
Time Warner 2nd Quarter Franchise Breakout
Schuyler Youth Bureau – Thanking the Village for utilizing the program.
Real Property Transfer Report 213 E. Main Street, Pearsall to Johnson
Real Property Transfer Report 311 Speedway to include Bradley Clerk on deed.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Aug. 17, 2009, in the Municipal Building Community Room.

Mayor Pierce opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. of Public Works
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Municipal Worker Wheaton – Absent

OTHERS IN ATTENDANCE:
County Legislator Thomas Gifford, Ed& Cheryl Bovaird (102 Owen Place), Sally Hill (406 Speedway), Darwin Terry Jr. (207 Speedway), Timothy Jaynes (3541 Steam Mill Road), Harley Connelly (Village of Watkins Glen).

Mayor Pierce addressed the attendees; thanking them for attending the Board meeting and that Robert's Rules would be used and each person would be allowed to speak for a period of three minutes. Noting that if comments were in regards to the current proceedings involving Timothy Jaynes that the Board could not respond, but welcome any comments.

Sally Hill – Didn’t know why the Village wasn’t informed of Tim Jaynes being let go, has a lot of questions and understands they can’t be answered at this time. Has obtained 180 signatures from Village residents in favor of Tim. Doesn’t understand why the Village residents don’t have a say in how their taxpayer dollars are spent with regards to its employees.
Ed Bovaird – Resident since 1973, served on Planning Board. Embarrassed for the Village after listening to the hearing; stating there is a way to discipline an employee. Also stated that he has heard that the “other side” of the Village has been referred to as “Trailer Trash.” Seems like all the Village cares about is Speedway. Palmer did a good job, Mitch Terry had plowing issues. Has not been happy with the Fire Department; not happy about the Tahoe being used for personal business by past Chief, Fire Department doesn’t do anything for the Village residents. Asked about swimming pool policy. Mayor Pierce stated that the current policy is that only fire department members' pools are to be filled.
Darwin Terry Jr. – Attended the hearing also, doesn’t understand why Tim who has many years of construction behind him has only $250 approval when the Fire Department has $500. Also wanted details behind the purchase of the new Rescue truck with the way the economy is; Asst. Chief Tomassi stated that the Tahoe was being sold to help pay for the purchase of the new Rescue truck and that the old rescue truck is being refurbished to be the line officer truck. Asked about the loan that the Village took out for the Fire Truck. Asst. Tomassi stated that the Fire Department makes payments on the Bond, the Board reaffirmed Asst. Tomassi. Clerk Pierce explained that the Fire Department works off of contracted monies; which Odessa pays a portion of, but so do five other municipalities. This is the only money that the Fire Department has to work with that runs through the Village. Mr. Terry asked for clarification on the $500 signing authority. Clerk Pierce stated that former Chief Franklin requested three years ago that the procurement policy be increased to $500, which the Board approved. Clerk Pierce explained that the DPW department has never requested such a change and that all they would have to do is ask.

County Legislator Thomas Gifford: Representative from Council of Governments; information given on SCOPED finances showing that SCOPED spends more than it takes in. Mr. Gifford and Trustee Tomassi went over budget projections for SCOPED. Council of Governments is looking to take 4-5% of the Sales Tax revenue off the top to fund SCOPED, instead of the Villages, Towns, Schools, etc making a payment into SCOPED. The remaining monies would be split as it has been in the past, 75/25. Trustee Tomassi stated that the percentage is being reviewed. Mr. Gifford explained that the money will not be just handed over; it would be based on performance-based budget.

Mayor Pierce wanted to know about the Town of Cayuta, since they don’t currently participate in the Council of Governments so by funding SCOPED the way it’s being suggested would force Cayuta Township to be involved. Mr. Gifford explained that SCOPED has done a lot for the community and just like Odessa found out, you need to ask what they can do for you.

FIRE DEPARTMENT REPORT: 1st Asst. Chief Tomassi reported:
Calls: 12 Fire and 9 EMS for total of 21
Tahoe – West Danby Fire Department has passed a referendum to purchase the Tahoe from OFD for $13,000, need to have the Village declare the Tahoe surplus.

Resolution 21-2009
Motion made by Deputy Mayor Decker, seconded by Trustee Crane to declare the 2005 Chevy Tahoe surplus. Voted “YES” BY Deputy Mayor Decker, Trustees Crane and Thoman, abstention by Trustee Tomassi.
Motion Carried

New Rescue Truck – Slide out tray – need to amend the previous resolution made to include installation fee.

Resolution 55-2008Amended
Motion made by Trustee Tomassi, seconded by Trustee Crane to amend amount $48,990.45 to include $100 installation fee of slide out tray.
Voted “YES” BY ALL Motion Carried

Fire Dept. outing went well.
Hit The Boot -- $2,668.40
Chicken BBQ total is still being worked on, haven’t gotten all the receipts.
New Fence around propane tanks with chain link fence so it’s not combustible like the old picket fence was. The Fire Department will be installing them, supplies should be under $500 and it will be anchored to the concrete pad.
Annual Firematics Day – County rotates it around to each Fire Department. It’s Odessa’s turn this year. It will be held on September 19, it will be a Fire Dept. show and competition for Fire Departments and EMS, hopefully will be taking place at Catharine Park. 9am – Till? Watkins Glen hosted last year.
Hose testing was completed
Physicals were completed
HE-23 & HE-27 were sent out for pump test, and inspected; HE-28 will be next.
NYS LENS Program – Clerk Pierce presented a draft of the procedures for the Fire Department for using the LENS program. Board wanted clarification on the Insurance company portion.

Mr. Connelly went through the re-inspection done by Tom Klaseus from Dept. Of Health.
Need a spare Chlorine pump; suggested a peristaltic pump. Clerk Pierce informed the Board that the chlorine pump that has been purchased in April as backup was put into service so there was not a spare in place.
Signal for the pumps not working, can get a straight pump.
Well #1 stuck, need to get it refurbished; spoke to Moody about being able to pull the pump.
Pump out by Carpenters' Pond should be run, heard that Hydrant is not in working condition, will look into that.
Not having chlorinator at Booster Station. Need to have engineers design, need to have an alternator so that both pumps don’t work at the same time. Better to have Chlorine room outside of your electronics.
Water complaint at 319 Speedway – water meter was junked up.
Informed Board that Tom Klaseus and he think that Eric Wheaton is doing a good job and due to his increased responsibilities he should get an increase in pay.

Eric Wheaton:
Youth Bureau worker – Dylan working out well
Brake lines on Dump Truck were replaced, should have been replaced when brakes were replaced.
Fixed a pot hole on Fowler Place, USPS needed it fixed.
Paving was completed on Maple Avenue and on First Street towards College Avenue where the level of the road was dramatically different.
Asked about obtaining Camp Monterey
Rock Piles at the Composting area that need to be removed.
Library – working on correcting Sunflowers hanging over the sidewalk.
Cleaning out garage and found a lot of flammable liquids – would like to store aerosol cans and other flammable liquids. Will obtain quotes.
Re-seed spots where tree’s were removed
Overhead door was fixed, put new casters
Picked up around DPW Garage and rearranged pile of stone.

Deputy Mayor Decker asked when re-seeding will be completed and if the shoulders will be fixed on Maple Avenue where it was paved? Mayor Pierce stated that the areas where there is grass will be re-seeded and the rest will have gravel to fix shoulders.

Trustee Thoman asked that Mr. Wheaton be careful while driving; she received a complaint from a resident; also asked him to be aware of what he’s doing since he is being watched closely due to the current situation.

BI Seager submitted a written report.
Would like to have Bud Kibbe come to the Board meeting.
Mayor Pierce is in talks with Mayor Kelley regarding joint code enforcement.
Clerk Pierce stated that Town of Montour will not be interested at this time in joint code enforcement.

Clerk Pierce explained Justice Goossen is still waiting for NYS Comptroller to inform him of what report he can provide to the Board.

Clerk Pierce explained about Mrs. Darling coming to the Board last month stating the Planning Board had told her it was up to Village. Received the minutes for the June 22nd meeting and found that the Planning Board had given her a list of items to do before approaching the Village Board; one of which was that she needs to speak to her sons and modify her will since in her will the property goes to her sons.

Received a call from Betsy Austin, who forwarded a message from Greg Lisk, a Village resident who has his water license and has offered his assistance to the Village if needed.

Approval of Minutes:
Resolution 22-2009
Motion to accept the minutes of the July 20, 2009 Regular Board Meeting, made by Trustee Thoman seconded by Trustee Tomassi. Voted “YES” BY Trustees Crane, Thoman and Tomassi, abstention by Deputy Mayor Decker. Motion Carried.

Time Clocks – Working well. Trustee Thoman asked DM Decker if it was easier to verify timesheets, she said yes it was.

Relocation of Diesel Tank to Municipal Building Update – Waiting for pump that is on backorder, SP Wilson will provide the tank and pump at no charge. Once the pump and tank are set Bouille will come and install the electrical service.

Parcel 87.16-2-13.1 donation – waiting to get a copy of the deed so Attorney Mattison can process a Quitclaim deed.

ISO Classification – The previous inspection is for Building Codes and will only affect insurance on new buildings, this does NOT have anything to do with the ISO Fire Department rating, which is another area. ISO rep suggested taking the nine and asking for a reappraisal when New York State adopts the most recent Building Codes. We can not adopt Federal Building codes to meet this requirement.

Trustee Thoman asked about the Lowes bill – the late fee was removed. She also asked if Twin Tier Landscaping had reimbursed the two residents for their damaged property – Clerk Pierce stated she had spoken to both residents and reimbursement was received.

Trustee Thoman also asked if the Village had heard from Dalrymple’s regarding the water they used while paving County Route 14, Harley stated that if he received the dates they may be able to check on the reports to get a total.

New Water customer request – 105 Fowler Place – Mr. Silk would like to get Village Water and has paid the $400 new service fee.

Appalachian Regional Commission Joint Village Grant – Made it through the first approval stage. Brian Williams from SCOPED looking into starting meeting before approved to get a headstart.

SCOPED – Clerk Pierce spoke with SCOPED and NYS EFC regarding the Water system, they suggested that we correct the old pipes that are in place, we can obtain monies through EFC Revolving Water fund; however we would need to pay for the engineer drawing of what would have to be replaced. Clerk Pierce stated that we have looked for the final water drawings and have not found anything.

Clerk Pierce reported that the Community service youths have painted the hallway, re-mulched around the building.

Resolution 23-2009
Motion to approve vouchers for the month of August 2009, totaling $39,516.05 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Letter from Phyllis & Larry Teeter – Mayor spoke with Mr. Teeter regarding his letter in regards to Tim Jaynes.

CORRESPONDENCE:
Time Warner Cable Programming changes
SCOPED Minutes
Schuyler County Environmental Mgmt Council Agenda/Minutes
NYCOM Across the Table May/April 2009
Schuyler Sales Tax Distribution 2nd Qtr
NY Board of Fire Underwriters – Letter concerning electrical inspections
NYS Public Entities Safety Group 497 Loss Run Report

Trustee Tomassi reported to the Board that Summer Recreation went well; they took advantage of the Youth Bureau program and Cooperative Extension programs. Clerk Pierce asked about a survey and the Board suggested sending it home next year at the end of the program.

Trustee Thoman asked that it be noted that Sally Hill submitted signatures and five letters.

The following are the minutes of the Odessa Village Board's Regular Meeting held on July 20, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on July 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:56)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:34); 1st Asst. Chief Tomassi – Present (7:34)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen – Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Tim Hicks, Bonnie Scott, Lois Cutton, Rhonda Goossen, Karen Ketchum, Helen Darling, Jack Fowler

Village Informational Meeting – Fowl & Livestock in the Village
Mr. Tim Hicks presented/read a letter from his wife Jenna Hicks regarding the chickens they would like to have in the Village and how things would be cared for (see attached letter).
Mrs. Goossen in favor of chickens and brought the fact that Leeland Drake used to have turkeys when he lived on Merchant Avenue.
Mr. Fowler questioned if there wasn’t an agricultural law conflict.
Trustee Tomassi expressed concern for attracting Coy-dogs into the Village.
Mrs. Scott referenced her and Mr. Scott’s letter to the Board (see attached), regarding what this will open up as far as the Village is concerned, also cited the websites she researched that do allow chickens. Needs to be regulated in case the next person is not as prepared with a plan like the Hicks are putting in place.
Mayor Pierce stated that handling on a case-by-case basis will be difficult and this is a Village, not the Country and we need to consider our neighbors. This is a whole Village decision.

BI Seager suggested turning it over to the Planning Board and have them research with other municipalities and come up with a plan on how to proceed. Mayor Pierce questioned who would enforce, and the fine structure.
Trustee Crane said that everyone in the Village should have a say and this is an opportunity to have the Village residents' input.

Mr. Hicks -- wants to follow the 1936 ordinance that the chickens would not be a nuisance. Trustee Tomassi stated that Mr. Hicks has a thought-out plan, but the next person may not and the Village needs to have something in place to prepare for that.
Mrs. Scott asked if the Board would make a decision regarding Mr. Hicks and then move forward with research and more formal.
Mayor Pierce asked Clerk Pierce what Attorney Mattison had stated; Clerk Pierce said the Attorney could write up a local law with what was decided upon.
Trustee Thoman doesn’t want to tell the Village residents what they can and can’t do with their property, also doesn’t think that it will become an issue where everyone will want chickens/goats.
Mayor Pierce asked Mr. Hicks to wait one week before obtaining the chickens and he would contact them and let everyone know in the next Odessafile article what will occur going forward.

Motion made by Mayor Pierce to enter Executive session regarding personnel issues at 7:58pm.

Tahoe – Hasn’t been sold, there is one local department seriously looking at purchasing it.

Cell phones have all been upgraded on the new two-year plan with Verizon Wireless.

Would like to set up a class to train everyone on the Public Access Defibrillator. Chief will work with Clerk Pierce to find a Saturday morning. Board asked that a call be placed to Boy Scouts and those that use the room regularly with the option to train on the machine.

New Rescue Truck – Slide-out tray that was previously approved has been ordered; it is a custom-built tray.

Poured concrete for the new diesel tank, the total cost was $187.00; original quote was $363, so the Fire Department saved money.

Pump testing started last week. This is required annually; tanker is next to go.

Tanker Truck had mechanical problem on a mutual aid call; new fan wires had to be installed.

Clerk Pierce reported that the Town of Catharine has closed on 5182 Park Road in Odessa – Need a motion to allow the move of the Village Court to this location due to space constraints and to continue shared services.

Resolution 11-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to allow the Village Court to be held at 5182 Park Road in Odessa, due to space constraints and to continue shared services with the Town of Catharine.
Voted “YES” BY ALL Motion Carried

Clerk Pierce stated that the Village is eligible for the Judge Court Assistance Program (JCAP) Grant to remodel the property they purchased. The Village and the Town or eligible for $30,000 each, that doesn’t require a match.

Resolution 12-2009
Motion made by Trustee Tomassi, seconded by Trustee Crane to apply for the Judge Court Assistance Program (JCAP) Grant and to allow Mayor Pierce authority to sign all documents associated with the moving forward with Grant.
Voted “YES” BY ALL Motion Carried

Clerk Pierce discussed the reporting changes of the Justice Report and what the Justice is and is not allowed to report. Justice Goossen is looking into what report he can provide to the Board.

Resolution 13-2009
Motion made by Trustee Thoman to approve the June 2009 Justice report pending verification on how to correctly report, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

BI Seager read his report to the Village Board
Received a complaint regarding Thomas Ryan Property on Church Street regarding grass.
Questioned the Board after reading the minutes why he was not called about the Evans bushes and wondered why DPW was involved. Trustee Thoman stated she had spoken to them, but agreed that he should have been given a heads-up.
Submitted his resignation effective September 1, 2009 due to retiring to the Florida Area.

Resolution 14-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Building Inspector Seager’s resignation effective September 1, 2009.
Voted “YES” BY ALL Motion Carried

Bud Kibbe will help with the transition in whatever the Board decides to do moving forward.
The Board members thanked BI Seager for his service to the Village and wished him the best of luck in his retirement.

Mrs. Helen Darling asked what the next step was as far as donating her property. Mayor Pierce asked if the Planning Board had been in contact with her and she stated no, that she was told to come back to the Village Board for approval. Mayor Pierce stated the Board had not been given an update since the June Board meeting.

Read Meters
Milling completed on Maple Avenue, first part of paving has also been completed, had to stop due to rain. Hopefully within the next two weeks it will be completed.
Attended the County Highway Meeting
Paved Lower Foots Hill Road.
Submitted pictures of the paving and the DPW Barns.
Placed top soil in areas where trees had been removed.
Hydrant on Mitchell Hollow has been fixed. Clerk Pierce asked if the Fire Dept. had been informed it was up, Supt. Jaynes stated he called Chief Jelliff.
Brakes and rotors have been replaced on dump truck.
Owen Place drainage and road repair, quotes received for work. Chemung Supply who reported at $1958 verbally now has two quotes of $1,952.54 and $2,092.94 depending on the size of drains. Johnny’s Wholesale Inc. submitted two different quotes for the job for $1,250.24 and $2,170.10. Supt. Jaynes stated that the cost of concrete is not included and he does not have a price. Mayor Pierce questioned why Johnny’s Wholesale item list is different than that of Chemung Supply. Trustee Thoman questioned why, if we requested a quote for the same job that you do not obtain the same quantities and information. Mayor Pierce asked where the Seneca Supply quote was and Supt. Jaynes stated he had not received one. The Board tabled the drainage pending clarification in quotes from suppliers.

Fire Chief Jelliff asked when the DPW department started taking responsibility for the Fire Department's Flags. Supt. Jaynes stated he has always lowered them when U.S. Flag was to be lowered. Chief Jelliff asked if he had been informed that the EMS/OFD flags were the Fire Dept. property. Supt. Jaynes stated he did not, Chief Jelliff stated he had from Mr. Wheaton and Clerk Pierce. Supt. Jaynes stated that they were ripped and torn. Chief Jelliff stated he could have called and asked to remove flags, instead of taking it upon himself. Supt. Jaynes stated he did not have the Chief’s number. Chief Jelliff pointed out he had just stated he called him about the hydrant repair. Chief Jelliff requested it be in the minutes that from this point forward Supt. Jaynes contact him directly and not to speak to the other members of fire department regarding business matters.

Trustee Thoman asked if Dalrymple’s had been contacted regarding the water usage from paving County Route 14. Supt. Jaynes stated no he had not had a chance to contact them.

Resolution 15-2009
Motion to approve additional vouchers for the month of May 2009, totaling $11,500.23 made by Trustee Crane seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 16-2009
Motion to approve vouchers for the month of June 2009, totaling $23,171.99 made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Trustee Thoman asked if the two Village residents had been reimbursed for the damage from the tree company. Clerk Pierce stated that the check for Twin Tiers Landscaping would be held until she had confirmed with Mrs. Decker and Mrs. Crainey.

Mayor Pierce questioned Supt. Jaynes about what was purchased on the Lowe’s bill. Trustee Thoman questioned why there was a late fee, and asked if we could have it waived. Clerk Pierce will check.

Resolution 17-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve an additional payroll on August 7th to accommodate the summer recreation program.
Voted “YES” BY ALL Motion Carried.

LENS Program to check licenses has been set up, after discussion regarding who should be included in the program; the Board would like to write up a policy for the program.

Representative from Odessa,Ukraine will be here on September 13th and would like to meet the Mayor, Board and local citizens.

Approval of Minutes:
Resolution 18-2009
Motion to accept the minutes of the June 15, 2009 Regular Board Meeting, made by Trustee Crane seconded by Trustee Thoman
Voted “YES” BY ALL Motion Carried.

OMCS Fencing and Parking Issue letter received from Supt. Frame regarding what had been done regarding Prospect Street parking.

Time Clocks – Clerk Pierce stated the Time Clock was set up. Board asked that the Time Clock start being used Tuesday and a policy would be set up at the next meeting.

Two Hour Parking on Main Street – Clerk Pierce spoke to Attorney Mattison and he stated that we could amend the Village Traffic law, but the Sheriff and State Police can write tickets based on the State Law since it is located on State Route 224.

Relocation of Diesel Tank to Municipal Building – Tried to contact Shisler's Electric out of Ithaca at least three to four times and have not received a quote. Also tried to contact Beavers Petroleum with no response. Bouille’s quote is for $1,250 and the Board and Fire department agreed to a 75/25 split.

Resolution 19-2009
Motion made by Trustee Thoman, seconded by Trustee Crane to accept Bouille Electric’s quote of $1,250 to install electric for the Diesel pump, cost to be split 75/25 between the Fire Department and the buildings account.
Voted “YES” BY ALL Motion Carried.

Michael Allen, who owns a parcel off Main Street located near the Pedestrian Bridge, parcel number 87.16-2-13.1, would like to donate the land to the Village.

Resolution 20-2009
Motion made by Trustee Crane, seconded by Trustee Tomassi to approve the donation of parcel number 87.16-2-13.1 to the Village from Michael Allen.
Voted “YES” BY ALL Motion Carried.

Community Room Application – Catharine Democratic Caucus 8/6/09 7-9PM – APPROVED.

Odessa Fire Department 100 Year Anniversary – Parade & “Old Home Days”
Clerk Pierce explained that she and Deputy Clerk Collins were talking about doing a “mini” version of the Old Home Days to have a Fireman’s Parade to celebrate the 100 Year Anniversary. With the okay from the Fire Department and the Village Board we would like to start a committee. Official 100 year anniversary date is 5/10/1910.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Time Warner Cable Franchise Fees 1st Qtr 2009
SCOPED Minutes
OMCS Letter – Notification of newly elected officials.
Sheen Housing Letter
NYS Archives – Thanking for allowing use of the Municipal Building.
NYS Public Service Commission

Trustee Tomassi asked if all the Neopost leasing equipment had been returned. Clerk Pierce confirmed.

Mayor Pierce made a motion to enter Executive Session to discuss personnel issues at 9:35pm.

Mayor Pierce discussed with Supt. Jaynes the issues that had continued to occur; such as the banking of hours, and unauthorized overtime that was addressed at the last Board meeting.

Mayor Pierce unanimously with the Board determined, due to the recent and continued actions of Supt. Jaynes over the past year, that he be terminated effective immediately.

Supt. Jaynes applauded the Board and thanked them, that this has lifted a great weight off his shoulders.

Trustee Crane informed the Board that while taking Supt. Jaynes to his vehicle he thanked him and the Board for saving him $500. Board members questioned what this was pertaining to, Trustee Crane said Supt. Jaynes did not elaborate.

Mayor Pierce and the Board informed DPW Worker Wheaton that Supt. Jaynes was dismissed.

Board relayed that Mr. Wheaton will not move up to Superintendent position and in the interim will report to Mayor Pierce and Trustee Crane in the Mayor’s absence. Mr. Wheaton will increase hours, but will not go over 40 hours per week.

The Board asked Clerk Pierce to contact Village of Watkins Glen for their assistance with shared services with regards to the Water department.

The following are the minutes of the Odessa Village Board's Regular Meeting held on June 15, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on June 15, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; 1st Asst. Chief Tomassi – Present (7:40)
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Present
Building Inspector Seager – Absent; Justice Goossen - Absent
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt & Jason Edsall Village Planning Board, Brian Williams SCOPED.

SCOPED: Brian Williams – Discussing ARC Application
Mr. Williams went through the Appalachian Regional Commission (ARC) Grant that is available to help put together a two-village study of Odessa and Burdett similar to, but on a smaller scale than, the Watkins Glen/Montour Falls Survey that was completed back in 2005. Mr. Williams explained this survey would involve the Village residents and give the Board a good feel for what the resident’s wants and needs are. This research will also aid in the grant process for further grants for each Village. This program has helped both Montour Falls and Watkins Glen obtain grant funding due to the research that was made through these documents. The ARC Grant is a 50% match, so each Village will have to fund $7,500. The Village of Burdett has already made their resolution and Mr. Williams has sent the application for review and has been informed that there is a very good chance the grant application would be accepted. This project would not start until summer 2010 into 2011.

RESOLUTION AUTHORIZING
1. SCOPED TO BE LEAD AGENCY FOR AN APPLICATION TO APPALACHIAN REGIONAL COMMISSION (ARC) FOR GRANT FUNDS TO DEVELOP AND IMPLEMENT A COMMERCIAL BUSINESS DISTRICT IMPROVEMENT STRATEGY FOR THE VILLAGES OF BURDETT AND ODESSA; AND
2. COMMITMENT OF MATCHING FUNDS

Whereas, the Village of Odessa is desirous of participating in development and implementation of a Commercial District Improvement Strategy for the Villages of Burdett and Odessa with SCOPED; and

Whereas, the Appalachian Regional Commission's Area Development Program has grant funds available in FY 2010 to fund fifty per cent of the cost of such work, with the balance to be paid by a local match;

1. Schuyler County Partnership for Economic Development will submit an application requesting up to $15,000 for this project, will be the lead agency, and will provide non-cash services related to the grant, including project management services, as well as meeting and office space as needed; and

2. The Village of Odessa commits up to $7,500, as needed, to this project; with the understanding that the application is contingent on the committed involvement and combined cash match of up to $15,000 from the Villages of Burdett and Odessa, and that these funds will be spent only if the grant and project are approved by ARC;

Be it further resolved that the Mayor of the Village of Odessa is authorized to sign the documents necessary to make this application.

Fire Department Report: Chief Jelliff reported;
Reported 23 calls – 12 Fire, 11 EMS

Tahoe – Haven’t sold, have a couple of local departments looking into financing. We may consider posting it on eBay again with more details than were previously reported.

New Rescue Truck is currently in Cortland having the radios installed; hope to have in service after it is returned.

Fire House Funding – FEMA is offering monies for new or modifications on fire department buildings; paperwork has just been made available and will be looking into it to see what is needed for the grant.

Background Checks – Clerk Pierce spoke to Attorney Mattison and he strongly suggested getting this policy in place. Also previously Trustee Thoman asked what the liability is to the Village if something happens. Clerk Pierce explained that according to Attorney Mattison the Village would be held liable for anything that happened. Clerk Pierce explained that this would also give the Fire Department and Village more reliable information for denying someone’s application. Currently it is just an interview of the application made by two members of the Fire Department. As far as the Waiver form, Clerk Pierce is in contact with Phil Barnes to see what waiver form he has for his investigations.

There was a motor vehicle accident with the Pumper and Chief Jelliff's personal vehicle while it was parked. A copy of the accident report was given to the Board. Chief Jelliff said that the accident report revealed some procedures they have instituted for the future. The damage to Chief Jelliff’s car was $1,500; the damage to the Pumper was buffed out by the Fire Department.

Defibrillator cabinet is in and Bryan Chapman is working with the State to work on the program and to come up with the policies that are required to operate a Public Defib.

Fire Contracts are up and will be working with Clerk Pierce to send out new contracts; some of the boundaries are not correct on the Town of Cayuta contract.

Bail out training was last Monday, will have another training for those not available. There has been a SOG put in place.

New member Charlene Herrmann has joined the Fire department and been accepted by the Fire Department, needs Board approval.

Resolution 2-2009
Motion made by Trustee Tomassi and seconded by Deputy Mayor Decker
to approve the membership of Charlene Herrmann.
Voted “YES” BY ALL Motion Carried.

Chief Jelliff asked if there was a Village policy on street closings; there were two incidents where Merchant Avenue was blocked off by the Tree Service Company. Mayor Pierce stated a policy is being put together where the Fire Department and the Sheriff’s office will be notified and will be in effect by the next meeting.

Asst. Chief Tomassi priced out tool boxes for the Brush Truck. Three quotes obtained; Grainger $501.50 made of aluminum, Tool Box $239.99 which is steel and Northern Tool made of aluminum for $329.99. The Fire Department would like to stay with aluminum due to rusting issues in the past.

Resolution 3-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase
Two 36” tool boxes from Northern Tool for $659.98.
Voted “YES” BY ALL Motion Carried.

Asst Chief Tomassi stated that Dana Bailey would donate his time to put in a concrete pad; the supplies would need to be purchased and would cost $363. This is being done to move the diesel tank from the DPW building to the Fire Department due to the new Rescue truck being diesel and the constant issue the Fire department has obtaining gas at the DPW building with the placement of the tank and the fact that it is a hand crank instead of electric. Mayor Pierce asked that three electrical quotes be obtained.

Chief Jelliff stated he spoke to a couple of Code Enforcement employees that said that usually the State adopts the new building codes by the following year but it has not been done yet. Chief Jelliff suggested helping the homeowners; that maybe the Village adopt the National Code and be in compliance. Clerk Pierce will check with ISO to see if this could be done. If this is not done, the Village residents could be facing double premiums.

Resolution 4-2009
Motion made by Trustee Tomassi to approve the May 2009 Justice report submitted by Justice Goossen, seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks. Deputy Mayor Decker stated that Bonnie and Fred Scott have not been contacted by the Hicks and would like to speak with them.

Mayor Pierce asked Mr. DeWalt to contact the Hicks to ask them to speak with the Scotts.

Mayor Pierce asked Clerk Pierce to send notification to the Hicks and Harringtons on Speedway to hold off on obtaining animals until Attorney Mattison can look into further. Mayor Pierce would also like to contact the Public Health office concerning chickens and toy goats in the Village.

Clerk Pierce informed the Village and Planning Board that there is not grant funding for privately owned properties. Mayor Pierce asked Mr. DeWalt to speak to Mrs. Darling about her options if she would like to move forward.

Supt. Jaynes Reported:
Two Stop signs were purchased through Schuyler County Highway.
Town of Catharine hauled the debris from the water breaks; would like to buy the department a sheet pizza. Trustee Thoman stated it is a service the Town of Catharine is providing to the Village since the Village residents pay Town taxes and do not see any services from the Town.
Had Bouille check generator over, need to purchase a new battery for it.
Found five main water shut-offs.
Water Break next to Tompkins Trust will be repaired back to State standards
Worked on Mrs. Franklin’s to locate where the water is coming from. After turning off the Village water around her house, Supt. Jaynes believes it is not a water break that is causing the water problem in Mrs. Franklin’s basement.
Attended a meeting at Camp Monterey. There are not many crews available. Mayor Pierce asked who was in attendance at the meeting in Monterey, and Supt. Jaynes stated several individuals from the County.
Hydrant on Mitchell Hollow is on the list to be fixed.
Owen Place drainage repair status – received a quote from Chemung Supply in the amount of $1,958. Mayor Pierce noted that County Highway Supt. stated it would cost no more than $1,000. The Board asked to get two more quotes, one from Seneca Supply and one from Johnny’s Supply.
Quote for meter reader for hydrants: Jones $1,147.50, EJ Prescott 1,043.25 and Blue Book $3,139.15. Board decided to table this and come up with a policy on third parties drawing water on system.
Paving schedule – Milling on Maple Avenue will start Thursday, paving up to two weeks after.
Update on status of water used by paving company/County – Supt. Jaynes asked Clerk Pierce if a check was received from Dalrymples. No money has been received. Mayor Pierce asked how much water he thinks was drawn off the system; Supt. Jaynes states about 17,500 gallons. Mayor Pierce asks Clerk Pierce to contact the Village of Watkins Glen to see what their policy is on drawing water off of the system. Mayor Pierce also stated he spoke to Tom Klaseus with Dept. Of Health and he stated the Village should have some kind of monitor on the system. Trustee Tomassi questioned if the Village could borrow a meter when one is needed.

Tree Service – All trees and limbs have been completed. Mayor Pierce stated there were issues with the Tree service company this time. Flowers were destroyed and property was damaged due to a hydraulic line being broken on one of the trucks. Supt. Jaynes stated that the grass so far is good. Supt. Jaynes stated that Twin Tiers stated that the Village could deduct the costs due to the Village residents; Trustee Thoman stated that the Tree Service should pay the residents directly and the Village would pay for the service in full. Mayor Pierce asked if Twin Tiers had contacted DEC regarding the spill of hydraulic fluid. Supt. Jaynes assured the Board he had.

Supt. Jaynes stated that he thinks the diesel tank should stay where it is at the DPW barns. Mayor Pierce stated they will review what the best solution is and the cost of relocating.

Back Brakes and Rotors need to be replaced on Dump Truck. Quotes received: Wolfe’s Garage (CR 10) $350, Jimmy Wolfe’s $346.68, CJ’s Custom $481.94, Parmenters $368.

Resolution 5-2009
Motion made by Trustee Thoman, seconded by Trustee Tomassi to
Accept the quote from Jim Wolfe for $346.68.
Voted “YES” BY ALL Motion Carried

Trustee Crane stated that he was informed that Supt. Jaynes used the Village DPW truck to pull a vehicle out near the Odessa House. The Village Board stated that Village vehicles are not to be used for these purposes and Supt. Jaynes is not to assist during Village time.

Supt. Jaynes stated that he felt that the areas the Board asked him to not mow should be mowed again. The Board asked how much time it was saving and he stated two hours. The Board stated that is a savings along with the gas and those areas can be brush hogged once or twice in the summer.

Mayor Pierce asked about the call about bushes at the Evans property. Supt. Jaynes explained someone complained about not being able to see and he let this individual use the Village cell phone to make the call. This individual did not leave a name or phone number. Supt. Jaynes stated it was Mari VanOrdstrand.

Banking Hours – Clerk Pierce submitted an e-mail from NYCOM stating that if banking hours are allowed that there needs to be a policy. Mayor Pierce stated that he did not agree to bank hours and that the Twin Tiers Landscaping was informed on three different occasions that they were to work during regular business hours. Mayor Pierce stated that there were at least two days that Supt. Jaynes worked over and did not call to get approval. Trustee Thoman stated that the policy is that overtime is to be approved prior to by the Mayor and that he should have called Mayor Pierce. The Board agreed for now that banking hours would be on a case by case and that when able that the time would be taken off during the pay week to prevent overtime. Therefore, if Supt. Jaynes worked over one day, he was to leave that many hours earlier during the remainder of the week.

Trustee Thoman questioned what Supt. Jaynes had purchased at Lowes; he would look into.

Supt. Jaynes stated he had a good conversation with Mrs. Evans regarding the trees. Trustee Thoman also stated that Mrs. Evans said it was a good conversation and there was no tension.

Resolution 6-2009
Motion to approve additional vouchers for the month of May 2009, totaling $51,442.99 made by Trustee Tomassi seconded by Deputy Mayor Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 7-2009
Motion to approve vouchers for the month of June 2009, totaling $56,249.08 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 8-2009
Motion to accept the minutes of the May 18, 2009 Regular Board Meeting with corrections, made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
--Policy on working in Village residents' or water customers' homes submitted along with summary of Senka Insurance Letter.
--Submitted copy of letter to OMCS Board members regarding fencing and illegal parking issues. School has put more signage on fence.
--Submitted copy of letter submitted to Bergen regarding tractor trailers and Farm equipment on Village streets.
--Time Clocks – Cost of Time clock is 199.79; Trustee Crane stated you can obtain cards at Sam’s Club. The Board asked Clerk Pierce to write up a policy for the time clock and believe it should go at the Village office.

Resolution 9-2009
Motion made by Trustee Tomassi, seconded by Trustee Thoman to purchase a Time Clock from Quill for $199.79. Voted “YES” BY ALL Motion Carried.

Two Hour Parking on Main Street has been approved by the NYS DOT and signage has been put in place.

Resolution 10-2009
Motion made by Trustee Tomassi to accept the Notification Policy with marked changes, seconded by Trustee Thoman. Voted “YES” BY ALL Motion Carried.

--Community Room Application – Finger Lakes Chapter NCHA 9/19/09 – APPROVED.
--DPW Cell Phone – Clerk Pierce informed the Board that Eric Wheaton is using his personal phone. Clerk Pierce suggested cancelling the DPW phone that Loren Walp used and lowering the DPW plan accordingly. Board Agreed. Clerk Pierce will cancel.
--Clerk Pierce discussed application to obtain a worker through the Schuyler County Youth Bureau for the summer. Meeting with the Youth Bureau later in the month.

The following are the minutes of the Odessa Village Board's Regular Meeting held on May 18, 2009, in the Municipal Building Community Room.

The Regular Board Meeting of the Board of Trustee was held on May 18, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Absent
Trustee Crane- Present; Trustee Thoman – Present (7:45pm)
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present (7:45pm); 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present; Justice Goossen - Present
Municipal Worker Wheaton – Present

OTHERS IN ATTENDANCE:
Steven DeWalt, Village Planning Board, Rhonda Goossen & Helen Darling.

PUBLIC:
Helen Darling stated she would like to make a skate park and basketball court for the kids in the Village on the property located on the corner of Church and Speedway. Stephen DeWalt and Clerk Pierce verified that it was zoned “X” and there was no restrictions on what was placed there. Mrs. Darling stated that while speaking to Watkins Mayor Judy Phillips she informed Mrs. Darling that the Village would be able to give advice and ideas on grant funding available. Trustee Tomassi mentioned the Kaboom Grant, and asked Clerk Pierce to obtain the contact information. Trustee Thoman informed Mrs. Darling to speak with Pat Hastings since she was the head of the Watkins Skate Park. Mrs. Darling also informed the Board that her mailbox was knocked over during a school dance; the State Police came and took a report. Mrs. Darling also thanked the Fire Department for their assistance and quick response for her son Jody.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
Reported 29 calls
Tahoe – Placed on Craigslist for three weeks with no hits, placed on Ebay and got some response but not the $15,000. Deciding to relist with more information.

New Rescue Truck will be here on Friday AM. Need to revise resolution 72-2008.
Resolution 100-2008
Motion to revise Resolution 72-2008 from 2/17/09 to reflect change in interest rate from 3.25% to 3% made by Trustee Tomassi and seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

Harrisburg Trip was successful, purchased small equipment that the department needed.

Created a new box for 25 so that members don’t need to walk on equipment while in the back of the truck.

Background checks – Met with Attorney Mattison; he would make up a waiver form for $300 and the membership would be willing to pay half of the cost. Trustee Tomassi would like to see if we can obtain a waiver form and create it ourselves. Trustee Thoman doesn’t see a need for background checks and wants to find out what the Village’s liability is if something happens. Trustee Tomassi stated we can sign up for DMV LENS program to keep up on license checks. The Board asked Chief Jelliff to draw up criteria for background checks.

Resolution 101-2008
Motion made by Trustee Tomassi and seconded by Trustee Thoman
to approve the membership of Mike Hynes.
Voted “YES” BY ALL Motion Carried.

BUILDING INSPECTOR:
BI Seager –reported he had placed 104 Merchant as uninhabitable; later after Mr. Terry had cleaned up the property he rescinded but continues to keep an eye on the property.
Parmenters was re-inspected.
Hayes re-inspection will be this week
VTO received certified letter and will re-inspect in a week.
Re-established Shawn Crane’s building permit and will follow up with Brad Clark on the electrical inspection for his garage.
DPW asked that BI Seager look at 139 Coddington Place due to complaints received from neighbors.

Resolution 102-2008
Motion made by Trustee Tomassi to approve the April 2009 Justice report submitted by Justice Lewis, seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried

Justice Goossen reported:
--Reviewed a letter regarding a parking ticket that was dismissed.
--Thanked the Village Clerk and the Justice Clerk for their help during the setup of the new Justice.
--Relocation of Court – still being talked about; the Board agreed that the Village should try to obtain a grant with the Town if they do relocate.
--Waiting for Town of Hector’s approval of Acting Justice Dale Jaynes.

Mr. DeWalt from the Planning Board informed the Village Board that he had not heard any more from the Hicks.

DPW REPORT:
Supt. Jaynes Reported:
Pumps at Booster station are both leaking, need to look into replacing the pumps.
Dump truck front brakes were replaced. Need to replace back brakes too.
Hosted First Aid Class at the Municipal Building – had 30-40 people.
Placed storm drain markers on drains with the Boy Scouts.
Greg Mathews went over Owen Place drainage problem with Supt. Jaynes; Mathews said with the County’s assistance it shouldn’t cost more than $1,000.
Resolution 103-2008
Motion to approve drainage work on Owen Place and total cost not to exceed $1,000 made by Trustee Crane, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Highway Supt. Mathews also reviewed the parking issue on Mitchell Hollow and Speedway and his suggestion was to grade it back to make room for parking or more law enforcement.
Pavement approval for Blades to pave selected streets. Trustee Tomassi asked if Maple Street from Church to Merchant should be milled down to start fresh and do it correctly. Supt. Jaynes agreed and would look into prices.

Resolution 104-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to accept Blades quote of $19,715 for paving of selected Village Streets.
Voted “YES” BY ALL Motion Carried

Trustee Tomassi asked about County using hydrants. Supt. Jaynes explained that County was using it for paving being done on County Route 14. Mayor Pierce asked if he is having them keep track of how many gallons they're pulling off our system for billing purposes and for audit purposes since the Auditors compare produced and used gallons. Supt. Jaynes stated he spoke to Rodney Jaynes at the County and that they would be billing for the water pulled. Trustee Tomassi asked if Supt. Jaynes had contacted the Fire Department to let them know that the hydrant system was being used. Supt. Jaynes stated no, Trustee Tomassi asked that the Fire Department be informed. The Board discussed getting a meter to place on hydrants for proper billing and asked Supt. Jaynes to obtain prices. The Board also asked that a Notification Policy be set up so everyone that needs to be notified will.

Trustee Thoman questioned charge on cell bill for Supt. Jaynes, he didn’t realize it charged for the service and Clerk Pierce had since removed it.

Mayor Pierce went over the mowing that is being done by DPW and came up with the following mowing adjustments:
Mitchell Hollow and Speedway will be brush hogged when needed, does not need to be mowed regularly.
Area around Pump House on Merchant will only be mowed around the facility itself, not the whole property.
The road to the fenced-in wells near the Collins pond will not be mowed regularly.
The fenced wells that are near the Collins pond will only be mowed directly around the fenced area.
Requested that the Municipal Building be mowed/weeded later on Friday since the Fire Department has many members around the building on Friday morning.

Municipal Worker Wheaton made a suggestion that the DPW be allowed to purchase Breakaway vests. The ones the DPW currently has are solid and would make it hard to get out of if it was to get caught in the wood chipper. Clerk Pierce will ask Chief Jelliff since they just purchased these vests at the Tradeshow.

Resolution 105-2008
Motion to approve additional vouchers for the month of April 2009, totaling $5,822.54 made by Trustee Tomassi seconded by Trustee Thoman.
Voted “YES” BY ALL Motion Carried.

Resolution 106-2008
Motion to approve vouchers for the month of May 2009, totaling $101,830.72 made by Trustee Thoman seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Asked for Newsletter Items: Mulch, Newsletter distribution, DPW Phone change, Rummage sales, picking up after dog, rabies clinic and spayed or neuter clinics.

The Odessafile has invited the Village Board to the Top Drawer 24 party on May 27th.

Approval of Minutes:
Resolution 107-2008
Motion to accept the minutes of the April 20, 2009 Regular Board Meeting made by Trustee Thoman seconded by Trustee Crane
Voted “YES” BY ALL Motion Carried.

Resolution 108-2008
Motion to accept the minutes of the May 4, 2009 Special Board meeting, made by Trustee Thoman seconded by Trustee Crane.
Voted “YES” BY ALL Motion Carried.

OLD BUSINESS:
ISO Update – Insurance Rating – Discussed with BI Seager need to get training hours updated. Also need to get form they would like the Village to use.
Time Clocks – ranges from $300-$500, Board would like a simpler version. Trustee Crane stated they just purchased one at Sam’s Club and will look into cost.
Research of MacDowell water line Ownership – Clerk Pierce has reported that Kay has been looking at the minutes and has found minutes referencing repairs but no letter stating whose responsibility the lines are.

NEW BUSINESS:
Mobile Work Crew – Need to have Tim have a job description in order to request.
Community Room Application – Betty LaRow 7/11 1-4pm Baby Shower – APPROVED.

MAYOR:
Meeting with SCOPED on Wednesday at 4pm.
Received a letter from a resident about a couple of lawns, Mayor Pierce has passed information onto BI Seager.

CORRESPONDENCE:
Joint Landfill Commission Minutes
Time Warner Cable Programming changes
Empire Video Channel listing
SCOPED Minutes
NYMIRE Letter regarding Boiler Inspection Fees
Across the Table November/December 2008
Real Property Transfer –129 Coddington Place – John Laughlin to Eric Evans
Real Property Transfer – 508 Church Street – Eddy to Kuhlman

TRUSTEE COMMENTS:
Trustee Tomassi explained that the Summer Recreation Program will be held on July 6 through August 7th.

Trustee Tomassi explained that the Strategic Planning Team was still meeting and developing a plan on improving the Village of Odessa.

The following are the minutes of the Odessa Village Board's Special Emergency Meeting held on May 4, 2009, in the Municipal Building Community Room.

The Special Emergency Board Meeting of the Board of Trustee was held on May 4, 2009 at 6:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

DPW:
Laborer Position:
The Board discussed the Laborer position and the following motion was made.

Resolution 98-2008
Motion made by Trustee Tomassi to hire Eric Wheaton for 20 hours per week at a wage of $8.50 to increase to $8.75 pending a three-month probation period.
Voted “YES” BY ALL Motion Carried

Mayor Pierce informed the Board that he had encountered issues with Mr. Hyer on Owen Place. Mayor Pierce informed the Board that Supt. Jaynes placed the sand bags at Mr. Hyer's property to divert water from his stairs, and the following day Mr. Hyer proceeded to use vulgarities toward Supt. Jaynes in telling him what he could do with the sand bags. Mayor Pierce explained he had stopped at Mr. Hyer's with Trustee Crane while it was raining and the little trench Supt. Jaynes dug is diverting the water and that he spoke with Mr. Hyer over the phone regarding his conversation with Supt. Jaynes. Mayor Pierce would like to have Highway Supt. Mathews come up to meet with him and Supt. Jaynes to advise the Village how to correct the road. The Board also asked Clerk Pierce to note the incident with Mr. Hyer and to update the Village Attorney.

Neopost: Trustee Tomassi explained to the Board about the costs associated with the Postage meter. The total cost to terminate early from our contract from Neopost is $1000.

Resolution 99-2008
Motion made by Trustee Thoman, seconded by DM Decker to terminate the Neopost Postage Meter contract effective immediately for a cost of $1000.
Voted “YES” BY ALL Motion Carried

Trustee Thoman asked that Motions or approval not be made via e-mail. If an approval is needed for a purchase, each Board member must be contacted personally. E-mail is okay to use for meeting notices, minutes or general information.

Mayor Pierce called for Executive Session at 7:08PM to discuss personnel issues.

Trustee Thoman asked if there have been problems with the water due to her water being really black.

Trustee Crane stated he has had to replace his filter twice in a month and a half.

Trustee Thoman brought up the possible purchase of a time clock for the Village. Clerk Pierce will check Quill and Staples and Trustee Crane will see where Parmenter’s purchased their new one.

The following are the minutes of the Odessa Village Board's Organizational Meeting held on April 20, 2009, in the Municipal Building Community Room.

The Organizational Board Meeting of the Board of Trustee was held on April 20, 2009 at 7:30 p.m. in the Village Community Room.

ROLL CALL:
Mayor Keith Pierce - Present; Deputy Mayor Decker – Present
Trustee Crane- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; 1st Asst. Chief Tomassi – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent

OTHERS IN ATTENDANCE:
Kelsey Jones of SCOPED, Steven DeWalt of the Village Planning Board, Althea Carpenter, Mary Wolfe, Dale & Linda Jaynes, Harry, Jacob, Rhonda and Ron Goossen, Charles Haeffner of The Odessafile

Swearing In Ceremony:
Mrs. Mary Wolfe swore in Mayor Keith Pierce
Mayor Keith Pierce swore in Trustee Crane and Trustee Thoman
Mr. Dale Jaynes swore in Justice Ronald Goossen

Kelsey Jones – SCOPED:
Mr. Jones presented the grants over the last 9 years and current projects that SCOPED has helped to obtain funding or provided loans for.
Mayor Pierce reviewed with Mr. Jones the last nine years of the Village of Odessa contracts and asked about the procedures for being on the SCOPED Board. Mayor Pierce asked, after reviewing that the Mayor of Watkins Glen has held a position on the Board for the last nine years, why the Villages of Burdett and Odessa have not been on the Board. Mayor Pierce asked Mr. Jones what services that SCOPED can provide to the Village for its $1,000. Mr. Jones reviewed possible grants that the Village could obtain. Mayor Pierce would like Mr. Jones to look into grants for Sidewalks along with a new DPW building, Municipal Building and the Pedestrian Bridge. Mr. Jones stated he would research and get back to the Mayor.

Deputy Mayor – Rita Decker
Clerk-Treasurer – Kristi Pierce
Deputy Clerk-Treasurer – Kay Collins
Acting Village Justice – Dale Jaynes – pending Town of Hector’s approval (Annual)
Zoning & Code Enforcement Officer – Charles Seager III
Health Inspector – Dr. Winkler
Historian – Kay Collins
Village Attorney – Timothy Mattison
Joint Sanitary Landfill Commission – Vacant
Council of Government Representative – Peggy Tomassi

Official Newspaper: Watkins Review & Express for General filings – Hi-Lites for Special advertisements.

Dates for Regular Board Meetings:
Board meeting will be held once a month on the third Monday starting at 7:30 PM.

Rules of Procedure for Board Meetings: State Law regulates, three of five members are required for a quorum. All executive sessions must be during public meetings.

-- Needed to authorize payment of public utilities and justice fees and designate official bank signors: Mayor, Deputy Mayor and Clerk-Treasurer and Deputy Clerk.

Resolution 87-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve the above appointments, while leaving the Joint Landfill Commission vacant at this time.
Voted “YES” BY ALL Motion Carried.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
The Freeville Fire Department has two Defibrillators for sale; they are fairly new, the reason behind selling them is they are purchasing a different brand. The one Defib would be for the Public Access that would be mounted in the Municipal Building Community Room and the other would be used for training for the Fire Department or a backup for one of the trucks. The Village would cover the cost of the one for Public access, along with the purchase of a cabinet for it; the other would be covered through the Fire Departments budget. Both would cost $900.

Resolution 88-2008
Motion made by Deputy Mayor Decker to purchase two defibrillators from Freeville Fire Company, one to be used for Public Access with the cost of the Defibrillator and the cabinet not to exceed $600 and one for the Fire Department, seconded by Trustee Thoman. Voted “YES” by Trustee Crane, Tomassi, Thoman and DM Decker, Motion Carried

Tahoe – No bids came in through the Bidding process.
Would like to place it on eBay. Board asked that the Fire Department try posting on Craigslist since it is at no cost.

-- Banquet went great.
-- New Truck chassis is waiting for the body of the truck.
-- Grass fire season – would like to remind everyone no outside burning, possibly a PSA to be done.
-- Background checks – Fire Dept. would like to start full background checks. President MacDougall and Chief Jelliff will be talking to Attorney Mattison on Friday. The Board wanted to know if Attorney Mattison would be charging the Village. Chief Jelliff stated he would ask if there was a charge; if there was, the Fire Department would be responsible for payment. The quotes we received from Private investigators would be $78.

-- DPW Supt. Jaynes asked Chief Jelliff to contact DPW when using large sums of water as it sometimes disturbs the water system.

Mr. DeWalt from the Planning Board informed the Village Board that Mr. & Mrs. Hicks of 410 College Avenue would like to have 2 or 3 chickens, no Roosters, for eggs. The Planning Board informed Mr. & Mrs. Hicks that they needed to obtain neighbors' approval and bring it back to the Village board.

BUILDING INSPECTOR:
BI Seager – Mayor Pierce passed around BI Seager's report.
Trustee Crane made a comment that he has an open permit that is not on the list. Mayor Pierce, being the liaison, will talk to BI Seager regarding the list of permits.

DPW REPORT:
Supt. Jaynes Reported:
-- Village of Montour Falls borrowed the Trench box.
-- Town of Montour has helped the Village twice due to being down a laborer.
-- Flushed Hydrants
-- Started Summer Mowing
-- 1st Aid/CPR class being held this week, hosted at the Odessa Municipal Building
-- Need Chlorine pump; total cost is $847.97 through BlueBook water supply.

Resolution 89-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to purchase a chlorine pump not to exceed $847.97, Clerk Pierce must check State Bid prior to purchasing from BlueBook Water Supplier. Voted “YES” BY ALL Motion Carried.

Discussed Paving bid from Blades, which was $27,300. County Highway Supt. Mathews advised Supt. Jaynes to wait for oil prices to come down.

New Driveway approval for Leopold on Hanlon Drive. Board suggested sending a letter to the contractors in the area of what is required.

4/2 at 3am received a call from Franklins on Owen Place for water in basement, resolved issue.

Received quotes from States Farms and Cookie’s Construction for removal of all the debris from the water breaks that is at the DPW Garage. Quotes were $585 and $420, respectively. Mayor Pierce suggested that Supt. Jaynes use the Bobcat and dump truck to remove the debris to save money.
Mr. DeWalt mentioned to Tim back on April 16th that kids from 104 Merchant were climbing on the chipper and wondered whose liability that would be if someone were to get hurt. Clerk Pierce will check with Senka’s to find out.

Resolution 90-2008
Motion to approve additional vouchers for the month of March 2009 totaling $43,076.65 made by Trustee Tomassi, seconded by DM Decker.
Voted “YES” BY ALL Motion Carried.

Resolution 91-2008
Motion to approve vouchers for the month of April 2009 totaling $6,720.80 made by Trustee Thoman, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Resolution 92-2008
Motion to accept the minutes of the March 16, 2009 Tentative Budget Public Hearing made by Trustee Tomassi, seconded by Trustee Thoman.
Voted “YES” BY: Trustee Thoman, Tomassi and DM Decker.,
abstention by Trustee Crane Motion Carried

Resolution 93-2008
Motion to accept the minutes of the March 16, 2009 Regular Board meeting made by Trustee Thoman, seconded by DM Decker.
Voted “YES” BY: Trustee Tomassi, Thoman and DM Decker,
abstention by Trustee Crane. Motion Carried

Resolution 94-2008
Motion to accept the minutes of the March 30, 2009 Special Board meeting, made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Crane and DM Decker. Motion Carried

Resolution 95-2008
Motion made by Trustee Thoman to approve the March 2009 Justice report submitted by Justice Lewis, seconded by Trustee Carne.
Voted “YES” BY ALL Motion Carried

Justice Goossen discussed with the Board the possibility of the Town moving its court to Catharine Park. If this were to happen and if the Village would want to continue joint courts, then the Village Board will have to pass a resolution to hold Court outside of the Village limits.
Starting May 1st Court will be held on Mondays from 11am to 1pm.
Justice Goossen will try to attend meetings as his schedule allows.

Ceiling Repairs – The Board discussed this and tabled it pending Trustee Tomassi and Clerk Pierce researching Grants and SCOPED possibly having other funding possibilities.

Resolution 96-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to research USDA grant for a DPW Garage, Municipal Building/Fire Department.
Voted “YES” BY ALL Motion Carried

-- Spring Clean up “Odessa Pride Day” – Scheduled for Saturday, May 9th from 8am to 1pm.
-- Community Room Application – Music Men Sundays 1-3pm at least until June – APPROVED.
-- ISO – Village rating for insurance purposes has gone down and we need to act on the items we can.

Resolution 97-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to move forward with coming up with a plan to increase our rating for insurance purposes.

CORRESPONDENCE:
-- Joint Landfill Commission Minutes
-- NYS Public Entities Safety Group 497 Loss Runs
-- NYS Public Entities Safety Group 497 Dividend Notice
-- NYSIF Annual Statement
-- Time Warner Cable Programming changes
-- Schuyler Emergency Mgmt – New Address notice
-- NYSEG Gross Utilities Statement Qtr ending 2/28/09
-- Empire Franchise Fee covering period 6/08-12/09
-- Letter from Senka Agency.
-- Real Property Transfer –506 Church Street, Cindy Ryan Estate to Thomas Ryan

Trustee Thoman called for Executive Session at 9:20PM to discuss personnel issues.

The following are the minutes of the Odessa Village Board's Special Meeting held on March 30, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on March 30, 2009 at 8:00p.m. in the Village Community Room.

Deputy Mayor Decker opened the meeting with the Pledge of Allegiance at 8:00 p.m.

ROLL CALL:
Mayor Austin - Absent Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Present 1st Asst. Chief Tomassi – Absent

OTHERS IN ATTENDANCE:
Mr. Donald Hyer – Owen Place – Complaints regarding water running down driveway, stairs and yard from Road. Board discussed possible solutions and stated they would need to look into options, Trustee Pierce stated DPW would put sand bags down to help divert the water for now. Stated someone fell on their steps while going onto the road, and that his wife had mentioned to the Clerk while paying water bill. Clerk Pierce informed the Board that Mayor Austin was made aware and was asked by the Mayor to contact our Attorney to let him know. Clerk Pierce informed the Board when Mrs. Hyer mentioned the fall a name or contact number was never given. Mr. Hyer also mentioned that when his wife contacted the Village earlier in the day she was not greeted professionally.

BUILDING INSPECTOR:
BI Seager reviewed his report with the Board and went over issues the Board was having. The following resulted:
Increase follow ups on Fire Inspections and provide time frames for inspections to be re-inspected.
Increase follow up on Building Permits
BI Seager would like one Board member to be his liaison

Resolution 84-2008
Motion made by Trustee Thoman to have Trustee Pierce to be the liaison between BI Seager and the Board, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

DPW REPORT:
Board discussed with Supt. Jaynes the resignation of Laborer Walp effective April 8th. A letter was left on Clerk Pierce’s desk stating he would not be coming back after vacation. Trustee Thoman asked Clerk Pierce to look into the Labor Laws whether Mr. Walp would be required to work his final day. The Board and Supt. Jaynes discussed making the Laborer position part time.

Resolution 85-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to make the Village’s Laborer position part time.
Voted “YES” BY ALL Motion Carried.

Payroll : When DM Decker is available she will sign off on Clerk Pierce’s timesheet and overall payroll. Mayor Pierce will be allowed to sign off on all others. When DM Decker is not available one of the Trustees will sign off.

Resolution 86-2008
Motion made by Trustee Thoman, seconded by Trustee Tomassi to add the following signers on the bank accounts, Mayor, Deputy Mayor, Clerk-Treasurer and Deputy Clerk. For signing Payroll check the Deputy Mayor will sign with the Clerk-Treasurer, if Deputy Mayor is absent than Mayor and Deputy Clerk will sign. Payments of invoices will be signed by the Mayor and Clerk-Treasurer.
Voted “YES” BY ALL Motion Carried.

The following are the minutes of the Odessa Village Board's Public Hearing held on March 16, 2009, in the Municipal Building Community Room.

A Public Hearing was held by the Village of Odessa Board of Trustee on March 16, 2009 at 7:00p.m. in the Village Community Room regarding the 2009-2010 Tentative Budget.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Absent
Trustee Tomassi – Present Supt. Jaynes – Absent
Fire Chief Jelliff –Absent Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Absent

The following are the minutes of the Odessa Village Board's Regular Meeting held on March 16, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on March 16, 2009 at 7:30p.m. in the Village Community Room.

ROLL CALL:
Mayor Austin - Present Deputy Mayor Decker – Present
Trustee Pierce- Present Trustee Thoman – Present
Trustee Tomassi – Present Supt. Jaynes – Present
Fire Chief Jelliff –Present Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent 1st Asst. Chief Tomassi –Present

Resolution 73-2008
Motion made by Trustee Tomassi to accept Frank’s Disposal Recycling Bid at $350 per month for a term of one year, seconded by Deputy Mayor (DM) Decker.
Voted “YES” BY ALL. Motion Carried

Arborist Bid
Resolution 74-2008
Motion made by Trustee Pierce to accept the bid from Twin Tiers Landscaping in the amount of $3860, seconded by Trustee Tomassi.
Voted “YES” BY ALL. Motion Carried

Trustees requested a letter be sent to Twin Tiers Landscaping stating the need to coordinate schedules with DPW.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
February Calls 26 Total calls- 14 Medical, 12 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Discussion regarding the cost of installing the radios. Chief Jelliff contacted two other vendors. Original quote for 1,017.50from Marty Werzig is lowest.

Resolution 75-2008
Motion made by Trustee Tomassi to purchase the radios needed for the new Rescue Vehicle from Marty Werzig in the amount of $1,017.50, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

At the request of the Board regarding obtaining quotes for the paint and detailing that will need to be completed on the new Rescue vehicle, Chief Jelliff contacted three different companies, none of which responded the request. Chief Jelliff asked the Board to approve the quote from D&T Custom for $1,875.
Resolution 76-2008
Motion made by Trustee Tomassi, seconded by DM Decker to approve D&T Custom to paint and detail the new Rescue vehicle at a cost of $1,875.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Cascade System FEMA Grant – Has been installed and training will be held on Friday.
Bailout Rope bags have been received, still awaiting a part for the bags then training will start and will be placed in service.
Flow Testing was completed and passed.
Banquet is scheduled for April 4th at the Montour Moose
Exhaust Fan has been installed and is working properly.
Harrisburg Trip in May. Chief Jelliff asked permission for two rooms for the Chiefs and any other member that would like to join, also allow meal allowance for the Chiefs only.

Resolution 77-2008
Motion made by Trustee Tomassi to allow for two rooms and meals for the OFD Chiefs for the Harrisburg trip and to allow a Village Vehicle to be taken during the trip, seconded by DM Decker.
Voted “YES” by Trustee Tomassi, Thoman and DM Decker, abstention by Trustee Pierce. Motion Carried

Chief Jelliff informed the Board that they had a Fire Department member that has been with the Company for 55 years and still remains active. Chief Jelliff asked if it would be possible to a Proclamation be done recognizing Eugene A. Gardiner for his years of Service.

Resolution 78-2008
Motion made by Trustee Tomassi, seconded by DM Decker proclaiming recognition of Eugene A. Gardiner’s 55 years of service to the Village of Odessa and the Odessa Hose & Chemical Company, operating as the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal for an Area Variance was passed without contest on March 4, 2009. Map of Area Variance is on file with the Clerk.

BUILDING INSPECTOR:
No Report Received.
Board requested Clerk Pierce contact BI Seager to set up a meeting to discuss Code Enforcement Area.

DPW REPORT:
Supt. Jaynes reported:
Water Break on Owen Place.
Truck Replacement –Tabled
Discussion was had regarding whether or not the Village needs to count Supt. Jaynes mileage to and from home as a taxable fringe benefit. Clerk Pierce will follow up with Attorney Mattison.
Took Blacktop measurements to go in with County bid.
Fuel Pump replaced on Pickup Truck
Made more Hydrant Flushing signs
Asked about School in Corning for Water information, Board agreed it will be worth it to send Supt. Jaynes and a Clerk.
Presented and reviewed a map of Village and what the DPW department mows during the year.
Placed gas filters on tanks.
Received wood from Collins Sawmill for a new sign for the Village entrance, OMCS will be assisting making the new sign.
Board discussed DPW Walp taking the truck home only during the weekends Supt. Jaynes will be gone and not during the week while Supt. Jaynes is on vacation.
Vacation request for March 23-27.

PLANNING BOARD
Co-Chair DeWalt informed the Board that at the next Planning Board meeting they will be making recommendations as to who the alternate will be. Member Cicconi has offered to be the alternate.

Resolution 79-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Outstanding Taxes – Only one parcel is still unpaid. Eccelston Property on Coddington Road has been sent to the Village Attorney for final notice.

Budget Approval
Resolution 80-2008
Motion to approve the 2009-2010 Budget with no tax increase made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 81-2008
Motion to accept the minutes of the February 17, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY: Trustee Pierce, Tomassi and Mayor Austin, abstention by Trustee Thoman and DM Decker. Motion Carried

Resolution 82-2008
Motion made by Trustee Tomassi to approve the February 2009, seconded by Trustee Pierce. Voted “YES” BY ALL Motion Carried

Building Maint. – Quote received from MRB Group for $10,000 and Hunt Engineers is $3000. After a discussion the Board decided to table until next month.

Resolution 83-2008
Motion made by Trustee Tomassi, seconded by Trustee Thoman to approve Thomas Letteer to the Dutton S. Peterson Library.
Voted “YES” BY ALL Motion Carried

Mayor
Mayor Austin requested that DPW contact the Clerk’s office when either employee is out sick, appointments or if an injury has occurred the Clerk’s office should be notified immediately.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYS Public Entities Safety Group 497 Safety Agenda
Dutton S. Peterson letter informing of resignation of Bridget Raymond and approval request for new Trustee Thomas Letteer.
Time Warner Cable Programming changes
Real Property Transfer –105 Fowler Place Goodrich Estate to James Silk

TRUSTEE COMMENTS:
Trustee’s Thanked Mayor Austin for her time and service to the Village.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Feb. 17, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on February 17, 2009 at 7:30p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:31 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Absent
Trustee Pierce- Present; Trustee Thoman – Absent
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present

OTHERS IN ATTENDANCE:
Donald Hyer of Owen Place & Ronald Goossen of Speedway.

Public:
Mr. Hyer came to the Board meeting to ask if anything can be done about the water that is now running on his steps. This has gotten worse since the first water break on Owen Place. Supt. Jaynes will be looking into again; earlier reading indicated that there was no chlorine so Supt. Jaynes didn’t think it was another water break. Mr. Hyer also commented on how well things have been plowed this year.

FIRE DEPARTMENT REPORT: Chief Jelliff reported;
January Calls 24 Total calls- 17 Medical, 7 Fire.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Rescue Truck Update – should take two months to deliver. The membership has agreed to put the Tahoe HM-26 out for bid. Proceeds will go into the Capital equipment account. There will be a few extra costs such as radio installation and the slide out tray.

Discussion regarding the cost of installing the radios. Received quote from a vendor on State bid for $547.50 for the radio with a total cost of $ 1,017.50, these are approximate costs since the vendor does not know the setup with the truck yet to estimate labor. Trustee Tomassi requested that the fire department try to get two more quotes.

Discussed quote obtained from D&T custom to do paint and decal installation on new truck for $1,875. Board also requested two more quotes. Asst. Chief Tomassi in the past has spent several days tracking down other vendors with no response. Chief Jelliff stated they would see if they could find an easier way of getting quotes.

Cascade System FEMA Grant – was delivered and Bouille should be in this week to hook the electrical into it.

New members voted in by the membership: Andrew Hill and Corey Vondracek, need approval of the Board.

Resolution 63-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Andrew Hill and Corey Vondracek into the Odessa Fire Department.
Voted “YES” BY ALL. Motion Carried

State Chief’s Association contacted Odessa Fire Department regarding 2005 State legislation regarding V & T Law which allows fire department members without a CDL to drive the trucks in the Fire Dept. The actual law reads that if the lights and sirens are on then they can drive without a CDL, but when returning from a scene when they are not needed they can not have a non-CDL driver. Many departments were unaware of this and are now writing their Congressman/Assemblyman to correct this. Asst. Chief Tomassi has been in touch with State Senator George Winner office to see what he can do. Also, NYS DMV will also not give tests on non-register vehicles and this would apply to the Fire Departments since Emergency vehicles do not need to be registered, causing another problem on how to get their drivers to meet this requirement. The Fire Department will keep the Board updated.

OSHA Unfunded Mandate: all interior fire fighters must be equipped with 40 feet of bail-out rope. Schuyler County met to combine their efforts to get a better price for the rope which comes with a rope bag that attaches to the air packs, the final cost is $86.88 per bag. The bail-out ropes are only good for one use and all interior firefighters will be trained. The County has purchased extra bail-out rope for training purposes.

ZONING BOARD OF APPEALS:
Chairman Tomassi informed the Board that the Baptist Church Appeal notice would be held on Wednesday, March 4th at 7pm.

BUILDING INSPECTOR:
Written report received from Building Inspector Seager
Board asked Clerk Pierce to see if the fire inspections have been billed yet.

-- CHIPS money will be down this year.
-- Water Break on Main Street, took four hours to locate.
-- Painted the Well house
-- Received Waste Salt from Cargill
-- Had to get more sand from Odessa Sand and Gravel, this should carry us through the rest of the winter.
-- Lock installed on Community Room Storage door.
-- Started the Water Generator, battery was dead, recharged.
-- Checked Ice built up in water tank.
-- Fixed Guardrail on Cotton Hanlon Road
-- Frozen Hydrant on Mitchell Hollow Road sent a shock through system.
-- Water Break on Owen Place, possible another break, need to continue to monitor.
-- New owner of Floyd Goodrich’s house would like Village water.
-- Need a saw for water breaks.
-- Asked about who’s responsible for the water line on MacDowell Road.
-- Joint Landfill – read portion of minutes. Mayor Austin explained that Roy Craver who was supposed to be here was having surgery so couldn’t be. Trustee Pierce suggested getting another member or possibly the DEC to come and speak about the Landfill.
-- Requested Vacation possibly the 2nd week of March.
-- Discussed Water break policy, changed a portion and will re-submit next month.
-- Paving for 2009 – County is putting plans together to get a better price, Supt. Jaynes will be putting together a plan of what should be done to bring to the Board and Highway Supt. at the County Greg Mathews.
-- Truck Replacement – Supt. Jaynes requested this be held off until August due to Village of Montour Falls looking into a truck that may get a better deal if purchasing two trucks instead of one.
Mayor Austin discussed with Supt. Jaynes about the overtime and how to record it properly due to all the water breaks.
-- Discussion was had regarding Laborer Walp taking the Village Dump Truck home when he is not on water duty. Supt. Jaynes stated he has allowed him to do so. Mayor Austin stated that the fuel expenses are very high and Laborer Walp is only to take it on the weekends he has water duty.
-- Board requested that Supt. Jaynes meet with Clerk Pierce to get budget line items for his department, he is to present his numbers for the next budget workshop which will be March 7th.

Resolution 64-2008
Motion to approve additional vouchers for the month of January 2009, totaling $2,279.24 made by Trustee Tomassi seconded by Trustee Pierce.
Voted “YES” BY ALL. Motion Carried.

Resolution 65-2008
Motion to approve vouchers for the month of February 2009, totaling $11,085.53 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Submitted request to be placed in drawing for free work zone equipment for DPW through Cornell Local Roads Program. Request approved, drawing to take place the 18th of February.

In Kay Collins' absence, Clerk Pierce submitted request to allow for a morning meeting to obtain information on the history of the Village and to help gather information for the 100th year anniversary of the Odessa Fire Department. The Board approved the meeting.

Approval of Minutes:
Resolution 66-2008
Motion to accept the minutes of the January 20, 2009 Regular Board meeting, made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Resolution 67-2008
Motion to accept the minutes of the January 23, 2009 Special Board meeting with noted changes by Trustee Tomassi, made by Trustee Pierce seconded by Trustee Tomassi. Voted “YES” BY ALL Motion Carried

Resolution 68-2008
Motion made by Trustee Pierce to approve the December 2008 and the January 2009 Justice Reports, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Election – Clerk Pierce informed the Board that the following individuals had filed petitions and signed the acceptance of the nomination:

Justice: Ronald Goossen, Jeremy Hoffman and Richard Lewis
Trustees: Robin Thoman and Shawn Crane
Mayor: Keith T. Pierce

Posting of the position and those running will be placed in paper two weeks in advance of the election.

Resolution 69-2008
Motion to appoint Tim Hicks of College Avenue to the Schuyler County Planning Commission made by Trustee Tomassi, seconded by Trustee Pierce.
Voted “YES” BY ALL Motion Carried

Resolution 70-2008
Motion to appoint Steven Shaver to the Schuyler County Environmental Council made by Trustee Pierce, seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried

Schuyler County Cinderella Softball 3/7/09 11am-1pm -- Approved
Finger Lakes Chapter of NCHA (Iona Tanner) 9/19/09 --Board tabled until March meeting due to use of OFD BBQ pits they would like a copy of the insurance to cover if anything happens while using the BBQ pits.

Discussion regarding the relationship with the Library and the Village after resolution was passed by the Library regarding Village DPW making purchases.

Motion made by Trustee Tomassi and seconded by Trustee Pierce to accept the following resolution made by the Dutton S. Peterson Library on 1/26/09:
The Dutton S. Peterson Memorial Library Board of Trustees authorizes the Village of Odessa to make purchases of up to $100.00 without prior library board approval for the purpose of library maintenance and repair. Purchase receipts or invoice copies will then be supplied to the library board for review. Purchases or estimates more than $100.00 will be submitted for library board approval prior to purchase or project start date.
Voted “YES” BY ALL Motion Carried

Parking on Main Street – Clerk Pierce stated that business owner Maria Eaton had asked if it would be possible to change the parking on Main Street to two hours. The problem started when 113 Main Street was changed to Residential and now renters of those apartments are parking on Main Street and taking away parking spaces from her hair salon. Clerk Pierce contacted State DOT Mr. Griffiths and he stated the Village needed to make the request to the State and an investigation would be opened by the State to research. After discussion the Board agreed to send a letter to the State DOT regarding two-hour parking on Main Street.

Clerk Pierce explained to the Board that a resolution needed to be passed in order for the Fire Department to obtain a Bond for the new Rescue vehicle.

Resolution 72-2008
WHEREAS, the Village Board of the Village of Odessa is charged with the protection of the persons and property within the Village of Odessa from fire, and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa does, from time to time, require the expenditure of monies for tools, equipment, etc., and
WHEREAS, the Village Board of the Village of Odessa has determined that the providing of fire protection for the Village of Odessa requires the purchase of a new truck, and

WHEREAS, the Village Board of the Village of Odessa, has determined that it is in the best interest of the residents of the Village of Odessa to purchase said truck, all or in part, by the incurring of debt, and
WHEREAS, the Village Board of the Village of Odessa has determined that the purchase of said equipment is best accomplished by the issuance of Statutory Installment Bonds in the amount of $49,000.00.
IT IS HEREBY RESOLVED:
That the Village Mayor of the Village of Odessa shall be authorized to execute any and all necessary documents so that the Village may incur indebtedness by the issuance of Statutory Installment Bonds in amounts not to exceed $49,000.00, to be paid within a term of four (4) years and at an interest rate of three and one-quarter percent (3.25%) per annum for the purchase of a new truck.

CORRESPONDENCE:
-- SCOPED Minutes and Notice
-- Joint Landfill Commission Minutes
-- NYCOM Albany Action 1/21/09
-- NYS Public Entities Safety Group 497 Loss Runs 1/27/09
-- Council on Alcoholism & Addiction of the Finger Lakes
-- Sales Tax Distribution 4th Qtr
-- Friends of Schuyler County Animal Shelter DL-18’s
-- Time Warner Cable Programming changes
-- Time Warner Cable Rate Change letter 1/27/09
-- Real Property Transfer –126 Coddington Place Dudgeon to Pelchar

The following are the minutes of the Odessa Village Board's Special Meeting held on Jan. 23, 2009, in the Municipal Building Community Room.

The Special Meeting of the Board of Trustee was held on January 23, 2009 at 5:15p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 5:17 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Absent; Deputy Supt. Walp – Present
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Absent

Resolution 61-2008
Motion made by Trustee Tomassi to approve the amendment on Purchase order for Fire gear to increase to three sets for a total of $3,568.41, seconded by Deputy Mayor Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

Resolution 62-2008
Motion made by Trustee Thoman to amend Resolution 54-2008 to increase Cascade System costs by an additional $1,200 bringing total to $34,747, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker, abstention by Trustee Pierce. Motion Carried.

MAYOR: February Board meeting will be held on Tuesday, February 17th due to the President’s Day Holiday.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 5:22pm.

The following are the minutes of the Odessa Village Board's Regular Meeting held on Jan. 20, 2009, in the Municipal Building Community Room.

The Regular Meeting of the Board of Trustee was held on January 20, 2009 at 7:30 p.m. in the Village Community Room.

Mayor Austin opened the meeting with the Pledge of Allegiance at 7:30 p.m.
ROLL CALL:
Mayor Austin - Present; Deputy Mayor Decker – Present
Trustee Pierce- Present; Trustee Thoman – Present
Trustee Tomassi – Present; Supt. Jaynes – Present
Fire Chief Jelliff –Present; Deputy Supt. Walp – Absent
Clerk-Treasurer Pierce – Present; Deputy Clerk-Treasurer Collins- Absent
Building Inspector Seager – Absent; 1st Asst. Chief Tomassi –Present
Village Attorney Mattison - Present

OTHERS IN ATTENDANCE:
Mike & Tracy Evans, Shawn Crane, Ron Goossen, Jake Goossen, Paul LaRow

Public:
Mr. & Mrs. Evans asked the Board for resolution on what they feel is harassment by the Supt. of DPW Timothy Jaynes. Mrs. Evans stated that Supt. Jaynes has been plowing snow into their 80-year-old hedges and this is why they put the posts in their side and front lawns -- to prevent the hedges and their grass from being destroyed. They stated that Supt. Jaynes seems to purposely plow snow into their hedges and has pushed the posts down with the plow. Mrs. Evans also noted that Supt. Jaynes stopped at their house and harassed their minor son while he was shoveling the driveway. Mayor Austin stated that the matter would be addressed and thanked them for bringing this to the Board's attention.

Motion made by Trustee Tomassi to enter Executive Session to discuss personnel matters at 7:37pm.

FIRE DEPARTMENT REPORT: Chief Jelliff reported:
December Calls: 20 Total calls -- 11 Medical, 9 Fire. Fire Department has been doing a great job and has had a great response from the mutual aid that has been requested.

Minutes from the Fire Department Board of Directors meeting and Regular meeting submitted to Board members for their review.

Exhaust Fan – Chief Jelliff stated that approval was needed for the rebuild on the motor for the exhaust fan for the tower.
Resolution 52-2008
Motion made by Deputy Mayor (DM) Decker, seconded by Trustee Tomassi to approve the rebuild of the Exhaust fan in the amount of $1,175.
Voted “YES” by ALL. Motion Carried.

Public Access Defibrillator – On State bid the Public Access Defibrillator is $1,374.75 and the cabinet costs $150. Chief Jelliff requested that the Board possibly budget for this in 09-10 budget. Chief Jelliff would be able to train the OFD members and the Village employees how to run the unit. Clerk Pierce mentioned that Bill Kennedy from Emergency Services suggested asking Wal-Mart for a donation toward the machine. Chief Jelliff stated he would take care of.

Hydrant Research – At the request of the Board, Chief Jelliff talked to the Village of Montour Falls and Watkins Glen water departments and found that National Fire Protection Association (NFPA) has a publication you can purchase on Hydrant maintenance, flow testing and markings. Chief Jelliff stressed that this would be a good investment and would give the Village what it needs to maintain the hydrants.

Resolution 53-2008
Motion made by Trustee Pierce, seconded by Trustee Thoman to purchase NFPA 291 for the Village. Voted “YES” by ALL. Motion Carried.

Building Roof Issue – Pillar on far end of building is now showing movement so much so that the far bay door does not close properly. Clerk Pierce stated she has been trying to get engineers to get a quote, but is not having any luck. MRB Group out of Horseheads has been contacted and will hopefully be here next week to review.
Submitted a Purchase order for a set of fire gear to the Board.- Approved

Sponsoring Sweet Heart Spaghetti Dinner on Valentine’s Day to raise funds to the OFD Relay for Life Cancer Walk.

3rd Asst. Chief Jamie Gerdes has volunteered to be on the Planning Committee that is being put together by the Board.

Cascade System FEMA Grant approved - quote from Safair Inc for $33,547, Fire Department would be responsible for 5% of cost. There still is a portion of the grant money requested that is unused and will be looking into getting additional supplies for the Cascade System to cover remaining grant monies requested.

Resolution 54-2008
Motion made by Trustee Thoman to approve FEMA grant Cascade System for $33,547, seconded by DM Decker. Voted “YES” by Trustee Thoman, Tomassi, DM Decker with an Abstention by Trustee Pierce. Motion Carried.

Replacement of Rescue Truck – Fire Dept. has obtained State Bid from Robert Green Truck out of Rock Hill, NY for a four-door crew cab. The fire department would like to move forward with the purchase and obtain financing through a four-year Bond with Chemung Canal Trust Company. Chief Jelliff stated they are looking into selling the Tahoe to help replenish the Capital Fund, but would like to have the membership's input before moving forward. They will also keep the old Rescue truck as a spare vehicle for the members to use to take to training.

Resolution 55-2008
Motion made by Trustee Thoman, seconded by DM Decker to purchase a new Dodge 3500 quad cab off of State Bid from Robert Green Truck for $48,990.45. Voted “YES” by Trustee Thoman, DM Decker and Mayor Austin with an Abstention by Trustees Pierce and Tomassi. Motion Carried.

Board stated that residents and businesses need to be contacted sooner and if they don’t call within a certain time period, then BI Seager should contact them.

Booster Station fuses blown, had to call an electrician, but purchased fuse reader to be able to check ourselves in the future.

Waste salt has not been available and may need more salt delivered before end of winter if this doesn’t change.

Trying to thaw the sand in the DPW building; may need to purchase more sand if this is not thawed.

Dump Truck Replacement – Clerk Pierce reported that the bonds available for financing a new dump truck would be less than the current annual budget if you went with the lowest State Bid price of $30,840.92.for the Ford F350. Supt. Jaynes stated that the Dump Truck would probably be good for another year if they replaced the manifold. Board tabled until February.

Parmenter Invoice for tires – Supt. Jaynes stated he spoke to Joe Parmenter and the tires he purchased were on State bid and can not change. Mayor Austin stressed the need for Supt. Jaynes to get approval prior to making a purchase over his spending limit.

Resolution 56-2008
Motion to approve additional vouchers for the month of December 2008, totaling $5,334.67 made by Trustee Pierce seconded by DM Decker.
Voted “YES” BY ALL. Motion Carried.

Resolution 57-2008
Motion to approve vouchers for the month of January 2009, totaling $10,362.52 made by Trustee Pierce seconded by Trustee Tomassi.
Voted “YES” BY ALL Motion Carried.

Approval of Minutes:
Resolution 58-2008
Motion to accept the minutes of the November 17, 2008 Regular Board meeting, made by Trustee Thoman seconded by Trustee Pierce.
Voted” YES” by Trustee Thoman, Pierce and Mayor Austin, abstention by DM Decker and Trustee Tomassi. Motion Carried.

Resolution 59-2008
Motion to accept the minutes of the December 15, 2008 Regular Board meeting, made by Trustee Pierce seconded by DM Decker.
Voted” YES” by Trustee Pierce, Tomassi, DM Decker and Mayor Austin, abstention by Trustee Thoman. Motion Carried.

The Board discussed abolishing the Village Justice – Trustee Tomassi stated the need to look at the Justice system currently in place. As the Town of Catharine houses the Justice for the Village and uses the same Justice, would there be a benefit to merging this function with the Town of Catharine. Clerk Pierce stated revenue has not met with the expenses incurred the last couple of years. Trustees Thoman, Pierce and DM Decker would like to see the Justice position stay and that with the election maybe they would see a change in the revenue if a new justice was elected.

Election – Clerk Pierce informed the Board that a resolution needed to be passed to approve the election inspectors for the upcoming election.

Resolution 60-2008
Motion made by Trustee Pierce, seconded by Trustee Tomassi to approve Althea Carpenter and Bonnie Seeley as election inspectors for the election to be held on March 18, 2009. Voted “YES” BY ALL. Motion Carried

NEW BUSINESS:
Clerk Pierce updated the Board with the outstanding taxes as of 1/20/09 is $896.12 which includes only two parcels and both are from the current tax year.

Budget Workshops – Clerk Pierce would like to set dates for Budget Workshops; Board requested an e-mail with available dates.

Melissa Hall – Buck Hill Rd – February 28th 3:30-6:30 – B-day Party
Mike Homer – CR 10 – May 30th – All Day Wedding Reception

ZBA Board – Mike Tomassi – Stated they are waiting to schedule a meeting to review the application request from the Baptist Church for the Area Variance until BI Seager is back from vacation. Clerk Pierce also reported that the information was sent to Attorney Mattison for review.

Motion made by Mayor Austin to enter Executive Session to discuss personnel matters at 10:11pm.

CORRESPONDENCE:
SCOPED Minutes and Notice
Joint Landfill Commission Minutes
NYCOM News December 19, 2008
NYMIR Inspection letter – All clear No Recommendations!
NYMIR Subscriber/Member Capital Distribution
Rural Futures Winter 2008/2009
Build Your Knowledge Water Training Booklet
Nuggets & Nibbles Fall 2008
USDA NY 2008 Progress Report
Time Warner Cable Programming changes
NYS Planning Federation Fall 2008 Issue
Mortgage Tax Distribution 4/1/08-9/30/08
Sydney Place PILOT reimbursement form
NYSEG Gross Utilities Tax Report Qtr ending 11/30/08
Real Property Transfer –106 Hanlon Hall Trust to Kathleen & Blaine Lepold

Legislature Members:

Top row (from left): Thomas Gifford, Dennis Fagan, Doris Karius, Glenn Larison

Bottom row: Michael A. Yuhasz, Barbara Halpin, Paul Marcellus, Stewart Field

Village Board Members

Pictured below, from left: Mayor Keith Pierce and Village Board Trustees Peggy Tomassi, Rita Decker, Robin Thoman and Shawn Crane..

Montour Falls Village Offices

Village Clerk-Treasurer: Suzanne Casselberry, P.O. Box 812, 408 W. Main St., 535-7367

Town of Catharine Offices

State, Federal Officials for Schuyler County

United States Senate
313 Hart Senate Office Building
Washington, D.C. 20510-3201
DC Phone: 202-224-6542
DC Fax: 202-228-3027
Email Address: http://schumer.senate.gov/webform.html

United States Senate
478 Russell Senate Office Building
Washington, D.C. 20510
DC Phone: 202-224-4451
Website: http://gillibrand.senate.gov/

United States House of Representatives
1208 Longworth House Office Building
Washington, D.C. 20515
DC Phone: 202-225-3161
DC Fax: 202-226-6599
Website: http://massa.house.gov/

State Senator George H. Winner, Jr. -- Chemung, Schuyler, Steuben, Yates, western Tompkins, Enfield, Ithaca (Town and City), Newfield, Ulysses(Trumansburg)

Room 415, Legislative Office Building
Albany, NY 12247
Phone: (518) 455-2091
Fax: (518) 426-6976
www.senate.nyssenate53.com

Assemblyman Tom O’Mara -- Chemung, Schuyler, Tioga
Room 720, Legislative Office Building
Albany, NY 12248
Phone: (518) 455-4538
Website: http://assembly.state.ny.us/mem/?ad=137

Assemblyman James G. Bacalles -- Steuben, Yates
439 Legislative Office Building
Albany, NY 12248
Phone: (518) 455-5791
Website: http://assembly.state.ny.us/mem/?ad=136